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Text
February 19, 1986
Minutes of the regular meeting of the Board of Trustees of the
Skokie Public Library held Wednesday, February 19, 1986.
CALL TO ORDER
The meeting was called to order at 6:40 p.m. by Diana Hunter,
President.
Members present:
Diana Hunter, President; Dr. John M. Wozniak,
Vice President; Shirley Merritt, Secretary; Walter Flintrup; Norma L. Zatz;
and Carolyn A. Anthony, Director.
Members absent:
Dr. Herman S. Bloch and Eva D. Weiner.
APPROVAL OF THE MINUTES OF THE MEETING OF JANUARY 8, 1986
Mr. Flintrup made a motion to accept the minutes as written, subject
to additions and/or corrections.
Mrs. Zatz seconded the motion.
Mrs. Zatz requested the following correction under COMMENTS FROM
TRUSTEES, Page 8, fourth paragraph--"Mrs. Merritt asked that in the future
the full name{s) .•. ".
There being no further corrections the motion to accept the
minutes as corrected passed unanimously.
CONSENT AGENDA ITEMS:
FINANCIAL STATEMENTS & LISTS OF BILLS
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
approves the Financial Statements and Lists of
Bills on the Consent Agenda, subject to audit.
A roll call vote for approval was unanimous.
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SLS UNEMPLOYMENT COMPENSATION GROUP ACCOUNT FUND
CIRCULATION REPORTS
LIBRARY USE STATISTICS
REPORTS FROM DEPARTMENT HEADS
Mrs. Zatz made a motion, seconded by Mr. Flintrup:
MOTION:
That the Skokie Public Library place on file
the following items on the Consent Agenda;
1. SLS Unemployment Compensation Group Account Fund
Cash Basis for 3 Months Ending December 31, 1985
2. Circulation Reports
3. Library Use Statistics
4. Reports from Department Heads
A roll call vote for approval was unanimous.
Discussion followed.
A suggestion was made to print the Circulation Reports widthwise
on the paper for easier readability on a trial basis.
YEAR-TO-DATE BUDGETARY STATEMENT
The Year-to-Date Budgetary Statement and the Director's Estimated
Balance Sheet
(~omparison
with Budget, Anticipation and Other Changes for
the 1985-86 Fiscal Year} were reviewed by the trustees.
Discussion followed.
Mrs. Anthony advised the Board that we will receive approximately
$300,000 less in revenue than had been anticipated for this year and she
must adjust certain line items to lessen the deficit.
Mrs. Anthony will prepare a budget estimate for presentation to
the Board based on half of this year's taxes, and the other half on next
year's taxes.
The Board agreed there is a definite need for a Capital Improvements
line.
Discussion ensued
regarding the need for publicity prior to August
with regard to the Library being listed separately on tax bills for the first
time.
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·There being no further discussion the trustees agreed to place
the Year-to-Date Budgetary Statement and the accompanying Balance Sheet on
file.
DIRECTOR'S
REPOR~
Mrs. Anthony will include regularly in her Director's Report items
of information and interest--those not necessarily requiring action at this
particular time.
Plans for National Library Week April 6-12, 1986:
include an
original play with John K. Forsythe and Skokie fourth graders, scheduled for
Sunday, April 6.
Plans are progressing for the week's activities including
a reception and display by Rand McNally, and other events such as films,
games, lectures and reading lists.
Some funding for the artist-in-residence
is being provided by the Illinois Arts Council.
Rand McNally will finance
the reception.
The cover of the .Skokie Review has been secured for that week.
Automation Update:
a flyer will be issued soon to patrons advising
them of the re-registration process, which is scheduled to begin in early
to mid-March.
SALS:
The Skokie Accessible Library Services office now has four
volunteers to assist with clerical duties.
Mrs. Anthony will speak to our
insurance agent with regard to special handling possibilities.
Further
discussion of SALS was deferred to the March meeting, due to the absence
of Mrs. Weiner.
Possible interior design changes:
Mrs. Anthony has talked with
•
designers from Business Interiors and Marshall Field's in .regard· .to possible
interior design changes; including addition of some comfortable seating groups
on the first floor; firmer seating and other adjustments for the handicapped;
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rearrangeme~t
of Young People and Children's Department (YP&CD) to make
better use of the space, including possible move of AV (audio-visual) to
second floor; and signage.
Telephone System:
AT & T has notified the Library they will increase
rates 10-15% every six months (in order to phase out our system--rotary -dial) •
Mrs. Anthony has begun looking into other telephone systems and will be
requesting proposals.
A new overdue procedure, decreasing the number of
Overdue Notices:
notices sent from four to two, has been instituted in anticipation of
automation and the pattern of overdue notices which will be used with our
computerized system.
Johnson Controls:
There seems to be an endless cycle of heating and
cooling repairs, major and minor, which concern Mrs. Anthony greatly because
it indicates Johnson Controls has not been living up to the contract.
Mrs.
Anthony has informed Archie Bragg and Adam Gavi.n of her displeasure and
disappointment with Johnson's
performance~
Revenue Sharing Funds/Village:
A letter has been sent to the
Village of Skokie requesting revenue sharing funds for the Library to purchase
an IBM microcomputer for public use in the Adult Services Department'!
REPORT RE NILES TOWNSHIP REVENUE SHARING FUNDS
Mrsf Hunter reported on her meeting with Niles Township officials
in January with regard to our request for Township revenue sharing funds.
Because of the many agencies in Niles Township requesting funds the
Township has not done its final
end of March or early in
review~
We can expect to hear from them the
April~
Mrs. Hunter noted that Niles Township has been very generous to
the Library in past years, adding that we are very grateful for their
assistance.
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AUTOMATION
The trustees reviewed the minutes of the meeting of January 30, 1986
between the Governing Board of JCPL (Joint Computer Program for Libraries) and
GEAC Computers, Inc.
Discussion followed.
The Governing Board agreed that JCPL's fiscal year should be changed
to a May-April cycle in order to coincide with the consortium libraries'
fiscal year.
The Skokie Public Library Board of Trustees concurred.
RENT-JCPL and SRS
The trustees reviewed the information prepared by Mrs. Anthony
listing the current rent charged JCPL and SRS (System Reference Service).
After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
approves the reconnnendation of the Director ·
to increase the monthly rent charged JCPL to
$525, effective May l, l986.
The roll was called:
Dr. Wozniak--yes;
Mrs. Merritt--no; Mrs. Hunter--yes.
Mr~
Flintrup--yes; Mrs. Zatz--no;
The motion passed.
Discussion followed with regard to increasing the rent charged the
North Suburban Library System (NSLS)_ System Reference Service (SRS) to $580.
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
increase the rent currently charged SRS by $55 to
a monthly charge of $580.
Discussion followed.
Mr. Flintrup strongly recommended the Board not raise the rent at
this time.
Mrs. Hunter called for a roll call vote.
Mr. Flintrup--no; Dr. Wozniak--no; Mrs. Zatz--.yes; Mrs. Merritt--no.
The motion failed.
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The Board asked Mrs. Anthony to send a formal letter to JCPL
apprising them of the rent increase to $525 per month, effective May 1,
1986; and a letter to Mr. Robert McClarren, Director, NSLS, notifying him
that the Board r.eviewed the present rent charged SRS and voted not to
increase it at this time.
PUBLIC ACCESS CABLE
Gary Newhouse's report on the Library's progress
t~ward
implementing
direct involvement in programming for the Library Access Channel was reviewed
by the Board.
Mrs. Anthony and Gary Newhouse have met with Library Cable Network
representatives, an affiliate group, to discuss. the possibility of joining
their consortium.
Susan Anderson, formerly the Director of Library Cable
Network is the cable coordinator for the Village of Skokie.
Oakton Community College has expressed an interest in doing more
with the Skokie Public Library and is especially interested in our literary
discussion groups.
Plans are being coordinated to meet with Susan Maltese
of Oakton's Library and our Adult Services staff.
MINIMUM NON RESIDENT FEE
The memorandum from Bridget L. Lamont, Director, Illinois State
Library, regarding adoption of a minimum non resident fee in accordance
with the Local Library Act as amended in l985, was
review~d.
by .the .trustees.
Library Boards are not required to extend borrowing privileges to
non residents, but if they do, they must charge at least a minimum fee, as
stated in Public Act 84-0770, Sec. 4-7 (.12) .
A general mathematical formula for calculating non resident fees, based
on local support and population, has been suggested by the State to ensure
compliance with the law.
Approaches to arriving at a minimum non resdient fee
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as described in Bridget
Lamont~s
memo include:
.l) the general mathematical
formula, 2) computation of fees on an individual basis, or 3) adoption of
the average non resident fee in the System area.
Use of the average non
resident fee for the System must be approved by the State._
Mrs. Anthony explained that our current fee card of $50 falls
short of the $67.71 fee as based on income from local government sources in
fiscal year 1985--based on fiscal year 1986 government sources that amount
would increase to $80.76.
Discussion followed.
Because we are not s.urrounded by areas without tax-supported library
service, our fee would not deter development of local library service.
After lengthy discussion Mr. Flintrup made a motion, seconded by
Mrs. Zatz:
MOTION:
That the Skokie Public Library Board of Trustees approves
the recommendation of the Director to adopt the average
.non resident fee in the NSLS of $60 (based on NSLS
average of $58._42) effective March 1, 1986, to comply
with the law, and for the Director to notify the Illinois
State Library of our choice.
A roll call vote for approval was unanimous.
SKOKIE ACCESSIBLE LIBRARY SERVICES'. (SALS)
The Policies and Procedures for Skokie Accessible Library Services
developed by John Tieberg-Bailie, Head, Circulation Department, were reviewed
by
the Board.
Dr. Wozniak made a motion, seconded by Mr. Flintrup:
MOTION:
That the Skokie Public Library Board of Trustees accepts
and adopts the SALS Policies and Procedures as presented
by the Director.
A roll call vote for approval was unanimous.
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VEHICLE
Mrs. Anthony reported that according to the auto dealer the Library
vehicle is to be delivered in approximate ly three or four
weeks~
VIDEOCASSETTES
Because circulation is up nearly 60% over last year, and there
have been many requests to change current lending policy, Mrs. Anthony
sugges.ted we allow two videocasset tes per
family~·
insurance fee of $1.00 per title will remain in
The nonrefundab le
effect~
Discussion ensued.
Dr. Wozniak made a motion, seconded by Mrs. Zatz:
MOTION:
That the Skokie Public Library Board of Trustees
approves the recoI'(ll'Clendation of the Director to lend
two videocasset tes per family, effective immediately
with other policies. r.egarding loan period, overdue
fine and availabil'ity on a first come, first served
basis remaining the same~
A roll call vote for approval was unanimous,
NORTH. SUBURBAN LIBRARY SYSTEM
Because Mrs. Weiner was absent there was no report on the NSLS
Board of Director's meeting,
The trustees reviewed the memoranda regarding the Reciprocal
Borrowing Program (RBP) and the December The Nor•easter.
Di.scussion followed regarding the extension of System services.
The survey done in Adult Services and Young People and Children's
Departments in January, 1986, indicated minimal impact in the departments
if these services were extended.
The extension has been approved by nearly half of the
including Evanston and
Niles~
NSLS~libraries
Services include System Reference Service,
Central Serials Service, Suburban Audio Visual Service, and Library of Congress.
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Presently only Skokie Public Library cardholders receive these services,
other NSLS Library cardholders do not, and are referred to their home
library for these services.
Mrs. Anthony recommended we participate in the extension of
these services to other than Skokie Public Library cardholders in the System
on a trial basis until November 30, 1986, to be evaluated thereafter.
Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
That the Skokie Public Library Board of Trustees
accepts the Director's recommendation to extend
SRS, CSS, SAVS, and LC· services to non resident
cardholders of the North Suburban Library System
on a trial basis until November 30, l986.
A roll call vote for approval was
unanimous~
FORMAT OF THE SKOKIE PUBLIC LIBRARY MINUTES
After discussion it was the consensus of the Board that the format
of the minutes remain the same; the content be the responsbility of the
Director; and that the Director use as much brevity as would seem logical.
COMMENTS FROM TRUSTEES
In looking over the Selected List of Recent Acquisitions booklist
Mrs. Merritt suggested more arts and crafts books be included in the
new acquisitions, and in particular she would like to see more quilt-making
books.
Mr. Flintrup asked the Director to report to the Board the results
of· the improvements. implemented which. were recommended in the
Energy··Audit~~.
any were: implemented--an d what our energy:saving meti"'lods are at present.
ADJOURNMENT
The meeting was adjourned at 10:30 p.m.
Shirley
Mer~tt,
;ecretary=
if
�
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Title
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Minutes, Wednesday, February 19, 1986
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Merritt, Shirley (Secretary)
Date
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1986-02-19
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19860219.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1980s (1980-1989)
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9 p.
1980s
library board meetings