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February 21, 1990
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library,
postponed from February 14 due to inclement weather, held Wednesday, February 21, 1990.
CALL TO ORDER
The meeting was called to order at 7:40 p.m. by Diana Hunter, President.
Members present: Diana Hunter, President; Dr. John M. Wozniak, Vice President;
Dr. Herman S. Bloch; Zelda R. Rich; Eva Weiner; Norma Zatz; and Carolyn A. Anthony,
Director.
Walter B. Flintmp, Secretary, arrived at 8:10 p.m.
Observers present: Barbara A. Kozlowski, Associate Director for Public Services;
Camille Cleland, Assistant Director for Technical Services and Automation Coordinator; Gary
Newhouse, Head, Adult Services; Brenda Murphy, Head, Youth Services; and Tobi Oberman,
Supervisor of Circulation Services.
APPROVAL OF THE MINUTES OF THE MEETING OF JANUARY 10. 1990
Mrs. Zatz moved that the Board of Trustees approve the minutes of the meeting of
January 10, 1990, as written, subject to additions and/or corrections. Dr. Wozniak seconded the
motion.
Dr. Wozniak requested a change in the wording of his motion on Page 2. The motion to
read:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES AUTHORIZE TIIE PAYMENT OF $7,000.
FOR PROFESSIONAL SERVICES FROM THE CAPITAL
LINE OF THE 1989-90 BUDGET.
Dr. Bloch called for a correction on Page 8, in the third full paragraph. The word
"contiguous" should be changed to "consistent" in the first sentence of the paragraph. "Mrs.
Anthony stated. ..many ad hoc changes not consistent with the design... "
The motion to accept the minutes as corrected passed unanimously and the minutes
were placed on file.
�2
CONSENT AGENDA ITEMS
FINANCIAL STATEMENTS
LIST OF BILLS
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE FINANCIAL STATEMENTS FOR TIIE GENERAL
OPERATING FUND, RESERVE FUND FOR THE
PURCHASE OF SITES AND BUILDINGS, AND THE
REPORT ON THE FINE ARTS ACQUISITION FUND BE
ACCEPfED, AND THAT THE LIST OF BILLS FROM THE
GENERAL OPERATING FUND BE APPROVED FOR
PAYMENT, SUBJECT TO AUDIT.
During discussion Mrs. Hunter asked about the financial status of the staff room vending
machines. Mrs. Anthony will have a report prepared.
The roll call vote for approval of the financial statements and list of bills was unanimous.
YEAR-TO-DATE BUDGETARY STATUS
The trustees reviewed and discussed the Year-to-Date Budgetary Status statement.
SKOKIE PUBLIC LIBRARY PROJECTED BUDGET FOR FISCAL YEAR 1990-91
The trustees noted the "Skokie Public Library Projected Budget for Fiscal Year 1990-91 ";
the updated "Cost of Health and Dental Benefits" statement; and the "Triennial Reassessment
Cycle".
The proposed budget of $3,522,788. projects an increase of 13% over last year.
The trustees voiced concern with the continuing escalation of health care costs.
During discussion Dr. Bloch said that the rate of increase in the Salaries line, 9% over
last year's budget, is more than we can sustain on an annual basis.
Mrs. Anthony stated that part of the Salaries line increase is due to the need for additional
page and clerical staff--two pages, each to work 15 hours per week; one half time reference
assistant; and one half time interlibrary loan clerk.
Dr. Bloch said he would like to see some cap on increases in the Salaries line. He asked
Mrs. Anthony to provide cost containment options and recommendations prior to the Board's
approval of the budget
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Mrs. Anthony noted that revenue from the circulation of videocassettes will be
approximately $38,000 in the current fiscal year. She recommended that the Board reconsider
the policy that all revenue from videocassette circulation be used to develop and maintain the
videocassette collection.
Mrs. Hunter requested Mrs. Anthony provide the Board with some alternatives and
the approximate amount needed to keep the videocassette collection current.
The Board will review all additional information requested of the Director and the
proposed budget again next month.
CIRCULATION REPORTS
LIBRARY USE STATISTICS
PROGRAM STATISTICS THIRD QUARTER, 1989-90
REPORT(S) FROM DEPARTMENT HEAD(S)
CORRESPONDENCE C3l
Mrs. Zatz made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES PLACE ON FILE 1HE FOLLOWING CONSENT
AGENDA ITEMS:
1. CIRCULATION REPORTS
2. LIBRARYUSESTATISTICS
3. PROGRAM STATISTICS THIRD QUARTER, 1989-90
4. REPORT(S) FROM DEPART?vffiNT HEAD(S)
5. CORRESPONDENCE (3)
Letter from Tobi Oberman, Supervisor of Circulation Services
Letter from Debra L. Hudkins, Personal Banking Officer,
Financial Services Center, NBD Skokie Bank, N.A.
Letter from Illinois Coalition of Library Advocates
After discussion the motion to approve the Consent Agenda items passed unanimously.
PERSONNEL
The trustees noted the resignation of Pauline Kikkebusch, part-time Circulation Clerk,
effective February 19, 1990 and the appointment of Wilma Wolk, part-time Circulation Clerk,
effective February 26, 1990.
DIRECTOR'S REPORT
Due to the postponement of the February 14 meeting, the Director's Report was mailed to
the Board for their review.
�4
Mrs. Zatz would like the practice continued.
Statistics--Circulation was up slightly in January from the previous year, despite
mechanical problems which kept the Bookmobile off the road all month. After delays in
assessing the problem and waiting for parts, the Village garage repaired the generator and the
Bookmobile was back on the road last week. Youth Services circulation continues to show
strong gains and youth reference services are also up. Audiovisual circulation has also
increased with the growth of collections in those areas.
Theft of Library Materials--A North Suburban Library System (NSLS) patron who
borrowed a number of expensive recordings and art books from several NSLS libraries with
a fraudulent card has been arrested by the Deerfield Police. Eighteen items, largely multi-unit
compact disc and audiocassette classical recordings, were checked out from Skokie Public
Library in November and not returned. In due course, the Deerfield Police will return
confiscated materials to the appropriate libraries.
Mileage--The Internal Revenue Service has announced that the mileage allowance for
use of a personal car for business purposes is .26 in 1990 so we will adjust our payments
accordingly.
Gift of Microfilm--Skokie Public Library received a gift of 224 reels of microfilm
from the Washington National Insurance Company including one or more years from the
backfile of 27 business and financial journals.
Per Capita Grant--A Per Capita Grant check from the State of Illinois in the amount of
$60,278. has been received.
OCLC (Online Computer Libraiy Center) Steering Committee--Mrs. Anthony has
been elected to the OCLC Steering Committee of the Illinois Library Network (II.LINET).
There will be two or three meetings of one day in length during the year.
Telephone Books--You may have read in the Chicago Tribune that a delegation of
librarians has been negotiating with Ameritech for the continued donation of telephone books
for reference use in public libraries in Illinois. With the break-up of AT & T, regional
�5
companies such as Ameritech must purchase directories from other regions. Telephone
directories have become important reference tools, so methods for ensuring the accessibility
of this information will be explored. A certain number of telephone books will be available
to each system, subsidized for 1990-1991 by Ameritech and Donnelly Directory.
U.S. Census--Forms for the decennial census count will be mailed out by the Bureau
of the Census before the end of March. In anticipation of reference requests, we have
compiled information on assistance with completing forms (available in seven languages in
addition to English). Information from the census will begin to be available in 1991. It is
interesting to note that a number of reports including popular reports by zip code will be
available on computer tape and CD Rom.
Document Delivery--In a recent sampling of document delivery fill rates at the
Library, we fell slightly short of our objectives with an average fill rate of 30% in one week,
48% in two weeks and 72% in four weeks. We met or exceeded targets for filling reserves
and requests from other JCPL (Joint Computer Program for Libraries) libraries. Interlibrary
Loan (ILL) requests continue to bring down the average. We will look at ways to accelerate
the filling of ILL requests.
Metropolitan Periodical Service CMPS)--Sarah Long, Director, North Suburban
Library System (NSLS) has recommended the termination of Metropolitan Periodical
Service. After conferring with staff, we have determined that our needs can be met through
the Central Serials Service so we support the recommendation.
SALS <Skokie Accessible Library Services) Video--The Library Video Network
taped a segment on SALS for the Library Video Magazine, distributed nationally through the
American Library Association (ALA). SALS continues to receive recognition as a model
library program.
Update of Long Range Plan--The Long Range Plan Committee met in January to
assess progress in meeting objectives for FY '90 and to propose new objectives for FY '91.
A written report will be forthcoming.
�6
Parking--Permits for the staff parking lot were distributed to all staff members who work
20 or more hours per week and also to Board members. The Village has begun to enforce the
permit parking only regulation in the staff lot Mrs. Anthony requested the change in posted
regulations for public parking so that all areas will have a uniform 3 hour limit
Mrs. Anthony as Master/Mistress of Ceremonies--Mrs. Anthony was the MC for the
annual luncheon of the Skokie Chamber of Commerce January 19.
REPORT FROM DIANA HUNTER
Mrs. Hunter reported on her efforts to obtain corporate sponsorship for special events at
the Library. After no response from a letter and three telephone attempts to contact Sears locally, a
letter was sent to the CEO of the Corporate Office of Sears. He responded declining our invitation
to Sears to participate.
The Corporate Office of W. W. Grainger, Inc., a Skokie based company, which had made
several Chicago arts grants from its foundation fund, was contacted and contributed a one time
donation of $1,000. to the Library's Fine Arts Acquisition Fund. Mrs. Hunter will pursue the
possibility of a foundation grant from W.W. Grainger.
Mrs. Hunter met with Lewis Weinberg, Co-Chairman of the Board of Fel-Pro
Manufacturing, to discuss the Illinois Pre-White House Conference. She viewed sculptures
Mr. Weinberg has commissioned to sell and requested photographs and literature.
Mrs. Hunter and Mrs. Anthony met with NBD Skokie Bank's President,
James A. Carlson, and Senior Vice President, Edward T. Borns, who sponsored 1989
National Library Week and have agreed to sponsor 1990 National Library Week.
The Board congratulated Mrs. Hunter.
OFFICE PHOTOCOPIER
Mrs. Anthony reported that a new photocopier, a MITA DC 5585, can be purchased for
the Administrative Office through a lease-purchase arrangement negotiated with First American
Bank for the two new MITA photocopiers approved by the Board at the December 14, 1989
�7
meeting. This photocopier, like the others, will be paid from the Photocopier Leasing budget
line.
After discussion Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES APPROVE PURCHASE OF 1HE
AD~TRATIVE OFFICE PHOTOCOPIER IN 1HE
AMOUNT OF $11,195. THROUGH 1HE LEASE
PURCHASE AGREEMENT RECENTLY NEGOTIATED
WI1H F1RST AMERICAN BANK.
The motion was approved unanimously.
COOLING 'IOWER
The trustees discussed the proposals submitted for the removal and replacement of the
cooling tower on the west side of the Library. Proposals were submitted by Johnson Controls,
.,.
Inc., North Town Mechanical Services, and Advance Mechanical Systems, Inc.
After lengthy discussion Dr. Bloch made a motion, seconded by Mrs. Rich:
MOTION:
THAT 1HE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ACCEPT 1HE ADVANCE l\IBCHANICAL
SYSTEMS, INC. PROPOSAL FOR THE REMOVAL AND
REPLACEl\IBNT OF 1HE COOLING TOWER ON 1HE
WEST SIDE OF 1HE LIBRARY AS OUTLINED IN 1HEIR
LETIEROFFEBRUARY 8, 1990,AT A COST NOTTO
EXCEED $12,900.
Further discussion ensued.
The roll was called. Dr. Bloch--yes; Dr. Wozniak--yes; Mrs. Zatz--yes; Mrs. Rich-yes; Mrs. Weiner--yes; Mr. Flintrup--no; Mrs. Hunter--yes. The motion passed.
CONSIDERATION OF INCREASE IN NON-RESIDENT FEE
Because the Board adopted the option outlined in State legislation regarding minimum
non-resident fees [Public Act 84-0770, Sec. 4-7 (12)] and approved that the Skokie Public
Library follow the average non-resident fee for the System area, Mrs. Anthony advised the
Board that the Library's present fee of $75.00 has fallen below the NSLS average, In
accordance with the last survey, done in March 1989, the average fee for NSLS libraries is
$82.50. Accordingly, the Board should consider increasing the fee to $85.00 or $90.00.
�8
Discussion ensued.
Mr. Flintrup made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES INCREASE 1llE NON-RESIDENT FEE CARD
TO $90.00. PER YEAR.
After further discussion the roll was called Mrs. Zatz--no; Dr. Wozniak--yes;
Mrs. Rich--no; Mr. Flintrup--yes; Dr. Bloch--no; Mrs. Weiner--yes; Mrs. Hunter--yes.
The motion passed.
MATERIALS SELECTION POLICY
The Board discussed the proposed new Materials Selection Policy. The present policy
was approved by the Board in 1967. The proposed new policy incorporates the mission
statement and roles from our long range plan; outlines a procedure for the reconsideration of
library materials; addresses the issues of adding and deleting formats from the collection; and
updates language to reflect current organizational structure and practice.
The Materials Selection Policy is useful in communicating to staff and the public the
Library's general objectives and procedures for selecting materials for the collection. It is
particularly important to have such a policy at hand to articulate the Library's commitment to
intellectual freedom in the event of a challenge to selection.
After discussion Dr. Wozniak made a motion, seconded by Mrs. Zatz:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES ADOPT TIIE NEW MATERIALS SELECTION
POLICY AS PROPOSED BY THE DIRECTOR.
The motion was unanimously approved.
REVIEW OF AVENUES TO EXCELLENCE
Mrs. Anthony reviewed library standards as set forth in Avenues to Excellence II,
with the Board, noting that in most areas the Skokie Public Library meets or exceeds the
guidelines and standards. This past year the Library issued a public annual report in a
separate publication. Action has been taken to increase non-resident fee card charges. An
�9
expiration date is now put on all library cards. In the areas of salary for a new librarian and
document delivery time, we just meet minimum requirements.
Areas of further development as suggested in the guidelines are periodic walkthrough of the Library by Board and Staff; evaluation of reference service; and a planned
orientation for all new employees. With the space planning project we have had several
inspections of the Skokie Public Library this year.
At 9:50 p.m. Mrs. Hunter called for a short recess.
The meeting resumed at 10:00 p.m
Mrs. Anthony continued discussion of Avenues to Excellence II guidelines noting
that it is recommended a Space Needs survey be conducted every five years.
RENEWAL OF A TIORNEY RETAINER
Due to the late hour discussion of the renewal of attorney retainer was postponed for
a future board meeting.
AUTOMATION
Mrs. Anthony reported that the Joint Computer Program for Libraries (JCPL) Board
decided to discontinue negotiations with Geac for a OLIS 9000 system, because they were
not convinced that an upgrade to the 9000 is in our best interests at this time.
Recent positive developments such as the application of Turbo technology to the Dual
8000 enabling faster processing; new possibilities for terminal configuration and
improvement of communications; combined with negative news about $440,000. worth of
tenninals and other equipment being listed as obsolete by Geac have prompted the Board to
pursue other options. As a result they will investigate the maximization of the Dual 8000
system instead of acquiring an upgrade or replacement system at this time.
The JCPL Board approved a budget for FY '91 that is up less than 5% in operating
costs. The contribution to the growth fund will be increased from $150,000. to $200,000.
for the year of which $81,580. will be Skokie Public Library's share. According to the cost
sharing formula, our share of the budget is down slightly from .4166 to .4079.
�10
The trustees reviewed the audit prepared by Evoy, Kamschulte, Jacobs & Company
as of April 30, 1989; the management letter; and the budget and cost sharing percentages.
LIBRARY CABLE NETWORK
The trustees noted the February, 1990 "Program Guide Cable Channel 22".
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Flintrup reported on the January Board of Directors meeting of the North Suburban
Library System.
The annual leave policy was changed to state that annual vacation leave days are not
cumulative and must be taken within the calendar year, or by January 31 of the following year.
The NSLS Board approved the acquisition of a new telephone system; adopted a
smoking policy; adopted the revised requirement for system membership due to multityping; and
in keeping with the transition to a Multitype System, NSLS Director, Sarah Long, has set an early
June target date for changing the composition of the System Board to include three new seats.
During discussion of Ms. Long's memorandum to the NSLS Library Community it was
the consensus of the Board to invite Ms. Long to attend a Skokie Public Library Board meeting.
COMMENTS FROM TRUSTEES
Mrs. Zatz asked if Board members will attend the reception to meet author Rebecca Hill,
Saturday, March 3, 1990 at Palatine Public Library. This is part of the Inside Writing and
Publishing Series co-sponsored by six participating public libraries (Arlington Heights Memorial,
Crystal Lake, Des Plaines, Morton Grove, Palatine and Skokie).
ADJOURNMENT
The meeting was adjourned at 10:27 p.m.
�
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Title
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Minutes, Wednesday, February 21, 1990
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Flintrup, Walter (Secretary)
Date
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1990-02-21
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19900221.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1990s (1990-1999)
Extent
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10 p.
1990s
library board meetings