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June 11, 1975
Minutes of the regular meeting of the Board of Directors of the Skokie
Public Library held June 11, 197 5, at the Library
Members present:
Walter Flintrup, Diana Hunter, Richard Lindberg,
Shirley Merritt, John Wozniak, Norma Zatz and Rabbi Karl Weiner, Miss Mary
Radmacher, Chief Librarian.
The minutes of the meeting on the Personnel Audit, held from 5:30 to
8:00 are not included in this report but will appear in the total summation of those
meetings.
Also present:
James Hammond, Architect.
Rabbi Weiner called the meeting to order at 8:05 p. m.
He welcomed
Mrs. Norma Zatz as a new member of the Board and explained the functions of
the Board.
Minutes of the regular and annual meetings held May 14, 1975 were
approved and accepted on motion by Dr. Wozniak, seconded by Mr. Flintrup.
Motion carried.
Motion by Dr. Wozniak, seconded by Mrs. Hunter, which, on roll call
vote, carried unanimously.
Motion:
The the financial statements for the General
Operating Budget, Reserve Fund for the
Purchase of Sites and Buildings, Library
Construction Fund be accepted and that the
lists of bills for the General Operating Fund
in the amounts of $17, 846. 97 and $2, 537. 73;
Reserve Fund for the Purchase of Sites and
Buildings in the amount of $675. 00; and the
North Suburban Library System Coordinated
Acquisitions Program in Literature in the
amount of $963. 70 be approved for payment.
Circulation Report for the month of May, 1975, Library Use Statistics
and Reciprocal Borrowing Report were examined and ordered to be placed on file.
Question was asked of the feasibility of an earlier starting time for film showings.
Rabbi Weiner explained that an earlier starting time has not worked out because
of the problems encountered in trying to maintain some supervision at the film
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showings.and that they are intended to be for adults.
Miss Radmacher offered to
investigate the possibility of two showings for the Hans Christian Anderson film,
one a day time showing for children.
Reporting on computerized monitoring, Mr. Lindberg said he was present
when the bids were opened and observed that both companies had come down in their
bids.
The Library now has the right to pick one or the other and, in his opinion,
there is an obligation to award the contract to the low bidder.
Mr. Flintrup made
some calls to users of both of the services and found everybody has a little fault to
find with one or the other.
All the users he contacted feel this type of service is
good for their operations.
His summation of the calls was that there are going to be
some problems and it is not going to be perfect.
that basis.
His suggestion was to proceed on
Mr. Hammond suggested before doing anything it must be determined
that Johnson Controls, Inc. does not have an escalation clause, but his conclusion
is that with all the conditions that have prevailed in:this whole procedure Johnson
Controls, Inc. is the low bidder and the Library has no other choice.
The following
motion was made by Mr. Flintrup, seconded by Mr. Lindberg, which, on roll call
vote, carried unanimously.
Motion:
That the Skokie Public Library award the contract
to the low bidder, Johnson Controls, Inc. for the
combination of the installation and the maintenance
relative to the heating, air conditioning systems
and the contract to be worked out by the Board's
attorney.
At this time three representatives from
from Honeywell joined the meeting.
Controls, Inc. and three
Rabbi Weiner expressed the Board's appreciation
to both companies for their efforts to work out a service that would be the best for
the Library.
He explained the Board found its elf bound by the rules of the bid in vita-
tion and accordingly the lowest bid was accepted and the contract awarded to Johnson
Controls, Inc.
After inquiring if certain phases of the equipment were covered,
Honeywell asked the Board to consider them if at any time a change is contemplated.
The Honeywell representatives retired from the meeting.
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Rabbi Weiner advised the Johnson representatives the contract had been
awarded to them by motion of the Board and will notify the Board's counsel to work
with Johnson in drawing up a contract.
Mr. Flintrup mentioned to the Johnson men
that one of the things that came up periodically was there was no escalation clause.
He wanted to confirm whether it was a flat figure for the five years on monitoring.
The answer was yes.
Mr. Flintrup also referred to the fact that in this contract is a
total maintenance agreement which is the actual repair work on the heating and air
conditioning equipment.
This is separate from the monitoring.
The answer was the
standard terms for maintenance is with an escalating clause tied to four or five years.
for unionized labor.
It is only the maintenance figure of $7, 870 that is tied to the
escalating of certain union trades.
Another question was asked as to the ca:=lendar
days·f-0c1r work completion where the contract states 90 days.
Miss Radmacher
reported that was changed by phone to 63 days.
The Johnson representatives retired from the meeting.
Miss Radmacher mentioned giving consideration to maintenance on the
elevators.
The costs for this service are very high.
Mr. Hammond said that most
sophisticated buildings do not have the maintenance on the elevators and use only a
minimal maintenance for the first years.
He
will try to get some advice to evaluate
the Library's maintenance on the elevators.
Miss Radmacher informed the Board of a $300 gift from the Oakton Community College for use of the _small conference room for the Women's Outreach
Resources Center program which met here one week out of six.
Mrs. Hunter's sug-
gestion was the the gift be utilized to concentrate on some books for the Year of the
Woman in the area of the femininity of the woman.
Regarding the budget hearings, Miss Radmacher informed the Board
Mr. Matzer will set the date.
Smith's illness.
These hearings have been delayed because of Mayor
A suggested time was during July 12
19.
Rabbi Weiner requested
that in the event he has not returned on the date set for the meeting, the Board proceed
without him.
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Mrs. Hunter reported on the North Suburban Library System and stated
Mr. Flintrup was received very well.
Twelve members were elected to the Board
and Mr. Flintrup was elected on the first ballot.
Officers for the Board are selected
by the Nominating Committee and Mr. Nordenberg is continuing as president.
Mrs. Hunter informed the Board of House Bill 449 and explained her
concern which was the reason for the letter to Mr. Nimrod, copy of which was
distributed.
Mrs. Hunter continuing her report on the System said CAP has become a
very sensitive thing.
After the awarding of the contract to Northbrook, the Planning
and Program Committee met again and because of the sensitivity of the subject went
back to a restudy.
There is a growing concern from the small libraries because they
feel they are being left out and the programs are being awarded to the large libraries.
The Reference Service situation will come up again,
Village Planning Commission's lease with the Skokie Public Library will·
not be discussed until after the budget meeting.
Miss Radmacher called the Board 1 s attention to the letter from Image
Business' Machines regarding a lease purchase agreement for the photocopying
machines.
Mr. Flintrup had investigated the lease purchase concept and discovered
the Library could realize twice as much money as it currently receives. in commissions
under the present contract with Vend-a-Copy.
Mr. Flintrup explained the bank buys
the machine and the Library signs an agreement with Image Business Machines.
The
Library lease-purchases the equipment and at the end of five years the machines belong to the Library.
This returns the full amount collected to the Library and should
result in a much better return.
In the area of service calls, Mr. Flintrup feels that
with some slight education it is possible to change the psychology that exists relative
to the servicing of these
The Library could arrange for service calls at
$18. 50 per hour or by maintenance contract.
Motion by Mr. Flintrup, seconded by
Mr. Lindberg which, on roll call vote, carried unanimously.
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Motion:
That the Skokie Public Library award a contract
to Image Business Machines for the lease-purchase
of four, or five machines if needed, according to
the proposal as submitted June 10, 1975, by
Mr. Greenwald with the understanding no monies
are to be expended by the Library and that this will
all be done from the collection and such contract be
subject to the approval of the Board's counsel.
In reference to the green plants in the Library, Mrs. Hunter stated she
had read of Turski Florist Inc. being sold and visited the shop to see what was for
sale.
She asked for a price for the Skokie Public Library and was quoted prices
varying from 30 to 40 percent off on some very healthy looking plants.
the message that Miss Radmacher would call.
She left
Mrs. Hunter made the following
motion which was seconded by Mr. Flintrup and, on roll call vote, carried
unanimously.
Motion:
That the Library expend not to exceed $200 to replace
plants, add new green plants and that Miss Radmacher
be authorized to make the selection of these plants
at Tur ski 1Florist
Regarding Lincolnwood contractual service, Mr. Di Leonardi has not
submitted the letter to be sent to Lincolnwood regarding this service.
Mrs. Hunter
reported that Mrs. Kadota has requested a Project Plus for Lincolnwood for a
library.
When Miss Radmacher calls Mr. Di Leonardi about the contract with Image
Business Machines she will ask him to get this letter prepared as soon as possible.
The Board was reminded of the Book Sale to be held Saturday, .Juhe 14,
1975.
Press releases have been sent out,
are being handed to each patron
leaving the Library, and for other distribution such as at the Village Art Fair.
Copies of press releases, Invitation to hear Author Lisel Mueller on
June 2 7, June Calendar of Events, Great Books Newsletter, June 1975, Library
Directors Newsletter from Matthew Witczak, Invitation to the Freemont Public
Library District, copy of clipping
11
Skokie Library presents Case for Funds 11
and Selected List of Recent Acquisitions for May, 1975 were distributed to each
Board member.
�6
Miss Radmacher reminded the Board of the ALA Conference in San
Francisco June 27 - July 5, 1975.
Mrs. Hunter asked that members attending the
conference be sure to visit all booths displaying audio visual equipment.
Meeting adjourned at 10:15 p. m. on motion by Mr. Lindberg.
/
, / /John Wozniak
:
Sec.retary
�
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Title
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Minutes, Wednesday, June 11, 1975
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Wozniak, John (Secretary)
Date
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1975-06-11
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19750611.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1970s (1970-1979)
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6 p.
1970s
library board meetings