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February 11, 1976
Minutes of the regular meeting of the Board of Directors of the Skokie
Public Library held February 11, 1976 at 5: 30 p. m. , in the Library.
Members present:
Watlter Flintrup, Diana Hunter, Shirley Merritt, Norma
Zatz and Rabbi Karl Weiner, Miss Mary Radmacher, Chief Librarian.
··-i
Also present:
Robert J. Di L'eonardi, Counsel for the Library Board.
Meeting was called to order at 7:30 p. m. with a quorum present.
Minutes of the meeting held January 14, 1976 were approved and accepted
on motion by Mr. Flintrup, seconded by Mrs. Zatz.
Motion carried.
Motion by Mr. Flintrup, seconded by Mrs. Zatz which, on roll call vote,
carried unanimously.
Motion:
That the financial statements for the General Operating
Budget, Reserve Fund for the Purchase of Sites and
Buildings, and Library Construction Fund be approved
and accepted and the lists of bills for the Gene:):al
Operating Budget in the amounts of $446. 87 and
$26, 453. 79; Library Construction Fund in the amount
of $37. 50; and NSLS CAP in the amount of $11. 04 be
approved for payment.
Circulation Report for the month of January and Reciprncal Borrowing
Program reports were accepted and ordered placed on file.
A gift in the amount of $35. 00 was received from Mrs. Grace Harmening
in memory of her father.
The Board was informed of resignations and transfers in personnel during
the past month.
Excerpts from the Annual Financial Report _for the Village of Skokie were
given to the Board members in lieu of the audit report formerly furnished by the
auditors covering only the Skokie Public Library': s financial activities.
A letter of appreciation from Ms. Lori Velco was read.
Another window has blloken on the east elevation.
Copies of the revised settlement agreement were distributed -:i:rtdi<:::ab!lg ;, ,.;
the changes which have been made.
The Board questioned who is going to decide if
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the glass break is a 50/50 responsibility.
Counsel answered if it is broken by
hailstones or somebody hitting it, the Library is responsible.
How is the Library
going to know Libby-Owens -Ford and National Hamilton are going to accept its
explanation:?
The answer was there is a certain amount of reasonableness and good
faith but there always could be a disagreement on this and the assumption could be
made that most of the breaks in the future would be obvious as to the cause.
No
one has claimed the broken windows on the east have been anything but non-impact.
If there is an unusual event that would be something the Library would not dispute.
In the case of a dispute, should the Library bring in a glass consultant?
Mr.
Di Leonardi answered if it becomes necessary but it is hoped as they come down
to particular panes of glass both sides would not be in dispute.
Miss Radmacher
informed Mr. Hammond about the glass breakage and discussed the mechanics of
how to proceed with him and Mr. Hoglund.
Mr. Di Leonardi said the agreement
could be concluded with a letter of understanding, outlining the suggested procedure
and request National Hamilton to sign the letter and return it.
If National Hamilton
does not immediately respond to confirm that it is not storm damage;. there might
be a time lag, and Mr. Di Leonardi suggested notifying the firms in the time form
set out in the first paragraph of the agreement but state they have 48 hours to
examine the break and, in the absence of their coming within that time, it will be
assumed they agree it is not an impact break.
Mr. Di Leonardi thinks it is unlikely
they will incur the expense of sending a man out to examine the glass each time.
The Board concurred.
Motion:
Mr. Flintrup made the following motion:
That the President and Secretary of the Skokie Public
Library Board are authorized and directed to execute
and deliver four copies of the settlement agreement.
In discus.sion, Mr. Di Leonardi mentioned that Corrigan has no application with
respect to the glass, that is between National Hamilton, Libby-Owens-Forehand
the Library.
Corrigan will be paid only when he furnishes the waivers to show he
has paid the sub-contractors and suppliers.
Even if the effective date had been
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January 1, 1976, the new breakage would have been under the 50/50 plan.
Miss
Radmacher mentioned the last pane broke before the Board had settled the agreement.
Mr. Di Leonardi suggested it would be only reas.onable to go on the half
and half basis and, from the standpoint of fairness, the Library should not insist
on 100 o/o replacement.
Counsel will do whatever the Board wants.
agreed with Mr. Di Leonardi.
Mr. Flintrup
The motion was seconded by Mrs. Merritt and, on
roll call vote, the voting was as follows:
Mrs. Zatz, yes; Mrs. Hunter, yes;
Mrs. Merritt, yes; Mr. Flintrup, yes; Rabbi Weiner, yes.
Miss Radmacher asked about disposal of the exhibits of broken glass.
Counsel' suggested since peplacem ent of the attic stock is part of the agreement
keeping the bil70ken pieces until replacement of the attic stock.
Mrs. Hunter expressed concern over the date for filing of the Ethics
Statements.
Miss Radmacher has taken care of the preliminaries and will follow
through.
Notice of claim for personal injury was contained in a letter received
February 10, 1975.
Miss Radmacher explained a claim filed by this person last
summer with the insurance company had been denied.
Consensus of the Board
and Mr. Di Leonardi was to forward the letter to the insurance company and let
them handle it.
Mr. Di Leonardi advised Miss Radmacher when all four copies of the
agreement are signed they should be notarized.·
The .:_<;_'!+eek shpuld_
_
then be made out and sent to him and Mr. Hammond will let Mr. Di Leonardi know
'Wl:ien all the waivers are in his hand.
Mr. Di Leonardi retired from the meeting at 7: 55 p. m.
The bill from Hammond Beeby and Associates in the amount of $11, 668
was presented for the Board's approval for payment.
Mrs. Hunter asked to have
a more complete or itemized invoice (not a log) of how the basis of $11, 668 was
reached.
This should be in the form of stating the number of hours at the rate per
hour per individual for each separate consultation.
This would give a more concrete
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reason as to what makes up the total.
In the future if this Library has something
needing the architectural firm's consultation it will have some idea of the cost of
either Mr. Hammond or Mr. Hoglund' s time.
The piano has been delivered to the Library.
Keylard, Baldwin and Lyon
and Healy have been contacted for estimates on repairing it.
7, Dr. Beaver came to the Library and looked at the piano.
Saturday, February
There is a c1".ack in
the sound board, all of the strings need to be removed and new ones put on.
Dr.
Beaver knows it is going to cost more to get this piano in good condition than he
originally thought and is very sorry about it.
He did not know if the sound board
was on the fringe of cracking and moving might have triggered it.
Under the cir-
cumstances, Dr. Beaver will buy the piano from the Library plus the cost of
having it moved and will make his offer by letter to Rabbi Weiner.
It was suggested
the estimates for repairs should be considered before making any decision.
Concerning the Lincolnwood Library situation, Kay Gesterfield, Director
of the Illinois State Library called a meeting of Skokie Public Library, people from
Lincolnwood, the Vice-President of the Chicago Public Library Board, Mr. L·enner,
North Suburban Library System, and League of Women Voters.
Mrs. Hunter re-
ported the following, "Mr. Lerner announced Chicago would withdraw its offer of
any service to Lincolnwood.
Mrs. Gesterfield suggested there might be a whole
new way - maybe something could be designed to give Lincolnwood a demonstration project but Lincolnwood would have to pay toward it.
In that way maybe the
Advisory Board can be induced to pass on the Project Plus.
The Advisory Board
was reluctant to do this because of the affluence of the Lincolnwood community.
A project might be designed to appeal to Skokie whose interest is acknowledged,
not only in setting up the demonstration but, once it is set up, because of reciprocal borrowing, because of no non-resident fees being collected, would Skokie get
reimbursed for its reciprocal borrowing?
During the trial period there might be
a greater load on Skokie than before and there should be reimbursement to compensate for this.
The Advisory Board was aware of Skokie' s position in this, and
�- 5 the idea will be to draw up the Project in some way so Sl,wkie will feel it is not
being taken advantage of during the trial period.
sultations in developing this particular project.
Skokie will be part of the conThere is a possibility Skokie
could be administrator of the project which is paid by the System.
It may be
necessary to assign a staff member to do this and such an arrangement could be
explored.
11
Mr. Flintrup rrientioned the suggestion at the rod of that meeting for
Skokie representatives to sit with Mayor Proesel and Lincolnwood Board and
explore ways to pursue contractual service.
Rabbi Weiner said contractual
service should be charged at what the Skokie people pay.
Evanston Public Library an-nounced an increase in overdue fines, increase
in replacement costs for books and published a statement of its policy on fines copy distributed to this Board.
A recapitulation of reserves for patrons as of February 11, 1976 was given
to the members so they could see the drain Chicago patrons are making on Skokie.
Some libraries will not take reserves for members of another community but
Skokie has taken reserves since the inception of the Reciprocal Borrowing Program.
As for films, Skokie follows the NSLS policy.
In view of the inc re as e in the price
of books, there might come a time when this Library might need to accommodate
Skokie residents only.
Skokie Valley Post No. 3854 and the Village of Skokie are petitioning the
Department of the Navy to designate
11
an appropriate vessel 11 of the U. S. Navy as
the U. S. S. Skokie and asked the Skokie Public Library 1 s support of the request
which was presented in the form of a resolution.
Motion by Mrs. Hunter, seconded
by Mr. Flintrup which, on roll call vote, carried unanimously.
Motion:
That the Skokie Public Library send a letter to the Skokie
Valley Post No. 3854 expressing its support of the
Resolution passed by the Post requesting a Navy vessel
be riamed the U. S. S. Skokie.
Mr. Flintrup reporting on the January North Suburban Library System
�- 6 Board meeting said it was a catch-up type of meeting.
The only significant piece
of business presented was the revamping of benefit programs for employees such
as pension and life insurance.
A corrected copy of Memorandum 76-3, January 12, 1976, from Mr.
Bullen of NSLS was distributed.
Mr. Flintrup observed in some Systems there
is a standing rule that any non-resident card holder pays the highest fee assessed
by any member library in the district, regardless of where they are situated.
This would mean that Lincolnwood would pay $75 for our card.
This was very
seriously discussed at the System meeting.
Regarding the reimbursement of loans as listed in memo of January 27,
1976 from Mr. McClarren showing Skokie's imbalance to be $7,409, Miss.
Radmacher reported Skokie has already been reimbursed for this.
A copy of Legal Advisory No. 76-1, dated February 1, 1976, from the
System was distributed to each member for his information.
In regard to the sculpture by John David Mooney, it was suggested
scheduling a presentation of his work at the next Board meeting.
Regarding bookmobile service, Mr. Flintrup reported the bus from Norta;:an
is available at no cost to us.
The $1. 00 fee was waived.
The vehicle operates and,
if Skokie were involved with Lincolnwood, it is a vehicle that moves and could give
service.
This bus could be converted for far less than the $59, 000 Des .Plaines
paid for a new bookmobile.
Miss Radmacher has names of carpenters and men who
could convert the bus to a bookmobile.
be improved by the addition of this bus.
The first question was would library service
Answer was it could be taken to the parks
in the summertime and have a story hour.
now, but cannot take many books with them.
The Children's Department does this
Mrs. Hunter suggested to just wait
and see if it can be used, if not, within six months ask them to dispos'e of it.
A list of bookmobile stops and circulation at each stop was distributed.
Mrs. Zatz requested consideration of a permanent stop at Emerson and Lawler.
Consensus of the Board was this location merits a permanent stop, not just a
�- 7 summer stop and Miss Radmacher thought it could be fit into the schedule.
Motion
by Mrs. Zatz, seconded by Mr. Flintrup which, on roll call vote, carried unanimously.
Motion:
That the Skokie Public Library definitely arrange for
a permanent bookmobile stop at Emerson and Lawler
or as near to that location as possible.
,),
Miss Radmacher said because of declining bookmobile circtJ.lation, the schedule
should be re-examined and adjusted with the stops that merit the service.
Miss Radmacher asked the Board to give consideration to security covering
the times when films are shown.
Some people want to wait in the lobby until the
conclusion of the film. ·Mr. Hippenmeyer is not here every night and there are times
when our ctJ.stodians, l1.nless they make a point of staying in the lobby, are not on
hand to provide surveillance.
This leaves the lobby entirely l1.ngl1.arded.
Doors
'
can be locked in some areas, but Circulation Department cannot be blocked off
and there is no way to protect the card catalog.
this Library needs to take a good look at.
Security in general is something
Miss Radmacher 1 s stJ.ggestion is to have
somebody on guard the nights when programs are scheduled and suggested David
Inge son 1 s wife might be interested in doing this.
Cons ensl1.s of the Board was
Miss Radmacher should see if this arrangement c(mld be. wprked out.
Johnson Controls have reqtJ.ested the Library to ftJ.rnish them with a key.
To allay any concern it was re comm ended to check with the Library 1 s insurance
company for their reaction and check Johnson 1 s bonding company.
If the1Library
expects Johnson to come in and investigate trouble, a key mtJ.st be available and
Rabbi Weiner instructed Miss Radmacher to furnish a key to Johnson Controls
after checking with insurance and bonding companies.
ALA Conferenc.e for 1976 will be held July 18 - 24, 1976 in Chicago.
Mrs. Hunter mentioned the deadline is April 1 on applications for a grant
from the Illinois Artists Council to purchase an art object by an Illinois artist.
It is her l1.nderstanding the maximl1.m amount of the grant is $6, 000 and the recipient
mtJ.st match the ·fund.
Perhaps some local contributor might be found to do this.
The Illinois Artists Council in Chicago is sending a grant application and Mrs. Hunter
�- 8 will work with Miss Radmacher on this project.
Mrs.
Hunter said, after giving the idea a great deal of thought, she is
recommending consideration be given to extending Sunday hours at least from
1 :00 to 5:00 year round.
at noon one day.
To balance the additional hours, the Library might open
Her suggestion was the Library could be closed until 1:00 or
2:00 Monday to offset salaries that have to be paid out.
Miss Radmacher agreed
'
1:00 to 5:00 Sunday is a good idea but closing in the morning might be harmful to
the local business men.
The Library does a lot of telephone business.
was asked if the idea is to consider Sunday as part of the work week.
Question
Rabbi Weiner
asked the Board to consider the two phases of the recommendation (1) to respond
to the obvious desire of the public to have increased Sunday hours, and (2) the
Library's concern about the financing as to cost and where it can be saved.during
the week.
If the Library opened on· Monday at 12:00 or 1:00 it would not be a problem
and this can be done before finalizing the personnel code by virtue of saying the
regular work week will be of a certain duration.
Rabbi Weiner asked Miss Radmacher
to work out the system as to how the money can be saved i to make this budgetarily
feasible.
There is no intention of asking people to work a split shift, but to fit
Sunday into their schedule.
Miss Radmacher was asked to give her recommenda-
tions facing the two years for Sunday hours and the Library's budgetary pinch.
Rabbi Weiner directed the Board's attention to the Personnel Code, the
purpose of which is to create and make available to this Library 1 s personnel the
rules that would give them the· guarantee there is no wilfulness in anything that
happens to them as individuals but rights are clearly and equally defined for
everybody in an attempt to head off complaints and grievances that would hurt if
confrontation would happen.
The Board wishes to establish for management clear
claims it has on personnel and stating what it expects but, at the same time, be
sure this kind of an instrument would not arouse grievances but provide the
Library personnel with a greater sense of guarantees.
�- 9 Under the Statement of Obje.ctives and the Affirmative Action Stateme.rtt,
Mr. Lindberg 1s editorial suggestions were accepted.
11
11
Under Employment Types on page 4, second paragraph Part-time salaried
. (25 hour workweek) the Board conducted quite a discussion as to .. what would constitute
part-time salaried employees.
Mr. Flintrup was emphatic in his conviction there
should be no such classification as Part-time Salaried.
full time with benefits or part-time with no benefits.
An employee is on the job
He repeatedly stated part-
time employees have the privilege of working the hours and days convenient for them
and should,be paid on an hourly basis only with no benefits.
The greatest point of1
discussion was' how do you total 25 hours to come to a reasonable working schedule.
Three full days at 7-1 /2 hours would· equal 22-1 /2 hours and require an additional
(,-1 /2 hours to make up the work week.
equals 20 hours.
Five days a week at four hours per day
According to law, if a person works five consecutive hours, a
lunch time must be included.
Five days at 5 hours equals 25 hours per week but
the employee would be required to stay longer because of the necessity of taking a
lunch period.
Attention was called to the fact that there are now only four. employees
working under the 11 salaried part-time,11 and one of those will be leaving.
remaining three is a professional librarian.
One of the
It was discussed whether to make
22-1 /2 hours considered as part-time salaried, but this was negated by the fear
of the Board that this would cause a large clamoring for part-time salaried jobs.
Discussion about the grandfather clause resulted in suggestions to:
revoke this
clause, or, if it is continued for those persons currently benefitting by it, an
explanation must be made.
Because of the implications, it was decided to make
no decision until a full Board is present.
Under the listing Library Organization, item F - Probationary Employees,
this will be deleted as a classification and G - Miscellaneous Definitions (on next
page) will be changed to F - Employment Types.
No. 4 under F.
Probationary Employees will be
�- 10 -
The date for the March Board meeting was tentatively set for March 31,
subject to confirmation by Rabbi Weiner with Miss Radmacher.
�
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Title
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Minutes -- Special Meeting, Wednesday, February 11, 1976
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Wozniak, John (Secretary)
Date
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1976-02-11
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM19760211.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1970s (1970-1979)
Extent
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10 p.
1970s
library board meetings