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Text
February 14, 1979
Minutes of the regular meeting of the Board of Directors of the
Skokie Public Library held on February 14, 1979 at 7:30 p.m.
Rabbi Karl Weiner, President; Diana Hunter;
Members present:
Dr. John Wozniak; Walter B. Flintrup; Shirley Merritt and Mary Radmacher,
Chief Librarian.
Members absent:
Richard
c.
Lindberg and Mrs. Norma Zatz.
The meeting was called to order by President Karl Weiner with a
quorum present.
Miss Radmacher commented on typographical errors in the minutes
of January 10, 1979 meeting.
Subsequently, on motion Mr. Flintrup,
seconded by Mrs. Hunter, the minutes of the January 10, 1979 meeting were
unanimously approved.
Rabbi Weiner set aside the regular order of business in order
that the members could next hear Mr. H.
Samuel R. Lewis Associates,
Inc~,
w.
Schiewe, Vice Presient of
consulting mechanical and electrical
engineers, report on the Johnson Controls, Inc. proposal for 1979/80.
Mr. Schiewe reviewed the background of the new proposal for the service agree-
ment covering both the old and new building systems.
arrangement falls into two parts:
He said the working
(1) to manage the buildings; and (2) to
provide service (which has not been satisfactory so far).
history of negotiations for the new contract.
He reviewed the
The contract agreed upon a
year ago was to maintain service only with no repairs included for a charge
of $13,788 yearly.
the Library.
This proved to be an unsatisfactory arrangement for
A meeting was held to discuss the new proposal and the letter
dated January 9, 1979 from Mr. Guderyahn and contract were the outcome of
that meeting.
The sum asked by the company for the new contract is $19,650.
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Mr. Schiewe suggested that the members consider whether the
service is worth being renewed.
He gave an in-depth view of past services
and repair work and suggested that the Library is paying $60 an hour for
services plus the cost of repairs.
He recommended providing a complete
breakdown of all past data so the members could have a clear picture of
how the money was spent.
The service contract runs out in April or May which
gives the Board time to consider the matter.
Mr. Schiewe proposed three alternatives for consideration:
(1) to hire a capable, trained man to operate the buildings; (2) to issue
competitive bids for the contract; and (3) to go with Johnson Controls.
Mr. Schiewe felt the first alternative was the best, although it is very
difficult to find such a person.
2nd option.
He described the pro's and con's of the
He said if the Board decides to go with the third alternative,
the contract should be tightly written and policed well.
He observed that
there are other good firms which unfortunately do not have management
personnel.
One advantage of the Johnson contract is the alarm system for
protection of machinery in the building.
All things considered, Mr. Schiewe
recommended sending the contract out for competitive bids.
He will prepare
the breakdown of past costs and report to the Library Board.
Rabbi Weiner pointed out that hiring by bidding brings additional
expenses since a new company would have to put in its own system.
Mrs.
Merritt and Mrs. Hunter commented that the Library would be bound to take
the lowest bidder meeting specifications.
Mr. Schiewe explained that the
Board could set its own standards on price re maintenance and
and could break down the bids into two parts.
monitor~ng
Messrs. Flintrup and Schiewe
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discussed the probability of Johnson's removing their equipment if they
didn't get the contract
a~d
Mr. Schiewe pointed out that if Johnson were
rehired on a bid basis it might cut their costs.
the entire concept of competitive bidding.
hiring a certain maintenance man.
The members discussed
Miss Radmacher suggested
The pro's and con's of this idea were
discussed.
Mr. Schiewe discussed the advantages and disadvantages of a
5 year contract.
He also discussed the advantages of renewing the lease
for one year at $19,000 in order to give the Library Board time to review
more closely all the facts involved.
He favored the 5. year contract.
Rabbi Weiner and Miss Radmacher thanked Mr. Schiewe for his report, and he
left the meeting.
Rabbi Weiner returned the meeting to the regular order of the
Miss Radmacher commented on the interest statement sent by the
agenda.
bank.
The Library made $50,135.83 during the past year.
The Board members
discussed the possibility of investing in saving and loan institutions that
pay better interest rates.
Possibile illegalities involved were discussed.
Mr. Flintrup offered to research the matter and Rabbi Weiner offered to
ask the Library counsel about it.
Motion by Dr. Wozniak, seconded by Mr. Flintrup, was unanimously
adopted:
MOTION:
That the financial statements for the General Operating
Fund, Reserve Fund for the Purchase of Sites and Building
and the Library Construction Fund for the month of
January, 1979 be accepted and the lists of bills for
the General Operating Fund in the amounts of $46,773.22
and $9,108.52 be approved for payment, subject to audit.
Miss Radmacher spoke about the Unemployment Compensation moneys
expended by the Library.
She and Mr. Flintrup discussed the new Unemployment
Compensation law relating to claims and the return of money contributed into
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the fund.
The two options open to the Library were discussed.
Mr. Flintrup reported that the North Suburban Library System is looking
into public liability and directors' liability insurance.
He said the
System didn't meet this month so there will be no report.
The Circulation Report for January, 1979 was accepted and
ordered placed on file.
The Library Use Statistics reports were ordered placed on
file.
The statistics of the book bag sale were reviewed.
A gift of $5 was received from Mr. & Mrs. David Afton,
9053 Ewing.
Miss Radmacher reported she sent flowers to Selma Petty in
honor of her birthday.
A copy of a letter sent to Representative Penny
PuIIen. and a .copy of a letter. from :se·lma Petty were reviewed.
Miss Radmacher reviewed personnel resignations, transfers and
appointments.
She commented that the Library is still short of staff.
Rabbi Weiner spoke about a special meeting called for February 28
at 7:30 p.m. and suggested asking certain staff members to attend it along
with the Directors.
Rabbi Weiner lauded the security systems statement.
asked to set up a meeting to resolve the security question.
Mrs. Hunter
A time was
fixed to meet at 6 p.m. on the evening of the B0ard meeting which will be
held on March 7 instead of March 14.
At that time a commitment will be made.
Rabbi Weiner commented on his experiences at the White House
Conference.
Miss Radmacher suggested taking "Education" away from Health
and Welfare of HEW, since she believes this would benefit libraries all
over the country.
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Rabbi Weiner opened the floor for comments about the parking
problem.
The snow clearing problem was discussed.
buying better snow fighting equipment.
Mrs. Hunter suggested
Mr. Flintrup suggested again
Dr. Wozniak spoke about the
asking the Village to clear the snow.
Village's use of Community Development Block Grant money for snow fighting
expenses.
Rabbi Weiner observed that lines of communications with the
Village have broken down and suggested that the turnover in the Village
might be the reason for it.
The new staff is not aware of the Library's
contribution to the Village Green, etc.
Past meetings relating to the
Village Hall addition drew no response from the Trustees to the needs of
the Library.
Mr. Flintrup pointed out that the Library contributes to the
Skokie Spirit concept and should be helped with their parking problems.
The construction site for the Elderly Housing building has
deleted more parking spaces and has added to the parking difficulties
encountered by the Library.
The only parking area owned by the Library
is on the west side of the Library.
Options of having the neighbors'
cars towed away if left in the lot all night, or asking Planning to use
Village parking places were discussed.
Mrs. Hunter suggested making the
west lot into a permit parking lot for Library employees only.
Rabbi
Weiner suggested asking Mr. Epply to include the Library in its permit
parking sticker program.
Mrs. Hunter said she felt the public is being
hurt because of insufficient parking and feels the Village should revise
its parking plans so that more spaces are available for Library patrons.
She also opted for the Library's use only of the west end parking lot.
She
discussed the tremendous problem to the public that the new Village Hall
addition construction will pose.
Rabbi Weiner said he would make an appoint-
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ment with Mayor Smith to discuss the entire matter.
The following lists, etc. were distributed to the Board members:
Great Books Newsletter, February, 1979
"News In the Uni-Corner"
Press Releases (11)
"Community Development Funds for Snow" clipping, The Life,
Feb. 1, 1979
Clipping re: delinquent borrower jailed, "Overdue Books Land Him
In Jail," Chicago Tribune, Feb. 4, 1979
"Allen Schwartz Presents ••• "
Selected List of Recent Acquisitions, January, l979
The meeting adjourned at 9:40 p.m.
The next meeting of the Skokie Public Library Board of Directors
will be held on March 7, 1979 at 6:00 p.m.
~~a,
/,._;oifu Wozniak
L/.
~ecretary
�
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Title
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Minutes, Wednesday, February 14, 1979
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Wozniak, John (Secretary)
Date
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1979-02-14
Format
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM19790214.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
Temporal Coverage
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1970s (1970-1979)
Extent
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6 p.
1970s
library board meetings