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January 11, 2006
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, January 11, 2006.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Zelda Rich, Secretary; Susan Greer (arrived at 7:46p.m.); Eva Weiner; John M.
Wozniak; and Carolyn A. Anthony, Director.
Member absent: Dayle Zelenka.
Staff present: Barbara A. Kozlowski, Associate Director of Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF DECEMBER 14,
2005
Mrs. Hunter made a motion, seconded by Dr. Wozniak, to approve the minutes of the
regular meeting of December 14,2005, subject to additions and/or corrections. There
being no additions or corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statements, Circulation Report, Library Use Statistics,
Report(s) from Department Heads, Personnel, Gifts)
Dr. Wozniak made a motion, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PERSONNEL: PROMOTIONS: ROAL McLENNON, FROM PARTTIME SHELVER, CIRCULATION DEPARTMENT TO PARTTIME BOOKMOBILE ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTIVE JANUARY 9, 2006; KYRIAKOS
ANASTASIADIS, FROM PART-TIME SHELVER, CIRCULATION
DEPARTMENT TO PART-TIME CIRCULATION CLERK,
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CIRCULATION DEPARTMENT, EFFECTIVE JANUARY 16, 2006;
TERMINATION: JANELLE SILVA-WILSON, PART-TIME
CIRCULATION CLERK, CIRCULATION DEPARTMENT,
EFFECTIVE JANUARY 22, 2006; DISABILITY: BILL
HAMILTON, FULL-TIME TECHNOLOGY SPECIALIST,
TECHNICAL SERVICES DEPARTMENT, EFFECTIVE
DECEMBER 22, 2005
5. GIFTS: $18. FROM MRS. L.M. KEER IN MEMORY OF BRENDA
B. WEISS FOR A FICTION BOOK ON TAPE; $40. FROM
EVELYN MARKS SIEGEL IN APPRECIATION; $100. FROM
CHET DALLAS AND TIM GRIFFIN IN APPRECIATION; $250.
FROM GLORIA BLOOM IN MEMORY OF HER HUSBAND, DR.
SAMUEL BLOOM, DVD, FOR UNABRIDGED BOOKS ON TAPE
ORCD.
The motion passed unanimously.
Mrs. Hunter questioned the lack of publicity for Library events in the newspapers lately.
For example, the New Year's Eve party in the Children's Department would have been
timely and it would let the community know what goes on at the Library. Also, she
suggests staff contact the Crystal Cave in Wilmette about doing an adult program at the
Library. They have a variety of platters on different communities, including Skokie, that
would be of interest.
LIST OF BILLS
A motion was made by Mrs. Rich, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
OPERATING BUDGET FY 2007
Mrs. Anthony explained that the Board's increase of9% for the 2005 Tax Levy was
presented at two meetings of the Village Board in December without public comment.
Based on the experience of recent years, given the corporate tax appeals, the Library can
expect to collect 6.5-7.0% more in taxes in FY 2007 than it will collect in FY 2006.
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Although it is early in the budgeting process and the Board will not adopt a budget until
April, Mrs. Anthony has outlined a brief rationale for the amount proposed for each
budget line to share her thinking with the Board. Salaries account for the majority of
Library expense. According to the Bureau of Labor Statistics, salaries for civilian and
state and government workers have increased about 2.4% in the first nine months of
2005. The IMRF rate is increasing again to 9.04%. There is no word as yet on increases
in health costs.
The Library anticipates an upgrade of the server for library automation services after five
years at a cost of$26,000.-$28,000. We will also need a new Administrative Office
copier which will probably be paid for on a lease/purchase basis. This may also be the
year we will get to finish work on the west parking lot. These matters and others will be
explored over the next three months and the budget will be refined each month as new
information is collected.
Mrs. Anthony welcomed Board questions and comments. Discussion followed.
Mrs. Greer arrived at 7:46p.m.
Mrs. Htmter would like to see more publicity for the book sale room as sales are down.
Dr. Wozniak would like to see signage re the public vending machine.
DIRECTORS REPORT
USAGE----Circulation in December was down 4% from December last year, marking the
second consecutive month of decreased circulation. Significantly, the gate count was also
down by 9%. We will need to seriously look at what is needed to reverse this trend. One
concern is that we are behind where we should be in library materials purchasing for the
year. Attention to collection management issues will be a priority in the first two months
of 2006. To an extent, there are changing patterns of library use. Use of electronic
databases was up 5% in December; logged sessions up 7%; and the number of users of
electronic databases up 8%. Hits on the Library's Web site were up more than 13% in
December over December, 2004, and the number of unique visitors to the site was
27,843, up 15% from last December. A comparison of these same statistics with
December, 2002 shows an increase of 181% in the number of hits on the Web site and
158% in unique visitors to the Library's Web site in the three year interval.
STAFF DAY----Staff Day was held December 16 and, from the staff evaluations, some
feel that this was the best one ever. Mrs. Anthony gave a presentation on intellectual
freedom, assisted by staff who acted out scenarios showing the concern within the
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context of library service. Staff visited the Heritage Museum and heard about Village
history and the Library's digitization projects. The marketing executive from Westfield
Old Orchard talked about how the shopping center does its marketing studies and what
they do to brand the center and to get visitors to stay longer. She showed how the same
thinking could be applied to the Library. Staff were recognized for longevity of service.
Everyone enjoyed a lovely catered hot meal before heading off for a selection of
afternoon programs from storytelling, to healthy nutrition to Manga to making a holiday
door decoration or antiques appraisal. Finally, everyone came back together for a
humorous look at library trends in the "Yearly Show" with staff-produced video re
"disturbing developments". Board members may have seen some staff wearing the longsleeved red cotton shirt with Library logo which was given to each person as they left.
Thanks to Board members John Graham, Diana Hunter, Zelda Rich, John Wozniak and
Dayle Zelenka who came for part of the day.
DOWNTOWN SKOKIE TIF (Tax Increment Financing) MEETING----Mrs. Anthony
attended a meeting of the Downtown TIF District Joint Review Board Meeting. The
Downtown TIF has changed boundaries somewhat since it was first implemented in
1990, but the district's EAV (Equalized Assessed Valuation) has increased 148.1% since
its creation while the EAV for the Village as a whole has increased 121.4% during the
same period. The Village will take in property tax revenues of slightly over $2,000,000.
from the 2004levy for the TIF area and has spent $1,738,605. on development projects in
Fiscal2005. A surplus will be declared and some money will be restored to the various
taxing bodies including the Library after March 31.
NILES TOWNSHIP PROPERTY TAX APPEALS COOPERATIVE----This body had its
semiannual meeting and issued a report on activities and expense incurred over the past
year. Some good news was that total property tax refunds for Cook County have been
decreasing each year from a high in 2001 of $370 million. The estimate of savings for the
PTAB Cooperative is up to nearly $5 million. Big savings this year were realized from
WW Grainger, Lord & Taylor, Albertson's, Mid America Asset Management and Crafty
Beaver, among others. Expenses for the period ending November 30 were $19,710.89.
There was also discussion of the situation with a number of Commonwealth Edison
properties for which the PTAB has filed an intervention petition.
WIRELESS ON THE FIRST FLOOR----As of December 19, wireless Internet service
was opened in the Readers Services area, enabling patrons to use their personal laptops,
Library laptops and PDAs (Personal Desk Assistants) throughout most of the Library.
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LEGISLATNE ADVOCACY DAYS---The NSLS Annual Legislative Breakfast will be
held Monday, February 20, from 8:30-10:00 am at the Arboretum Club in Buffalo Grove.
Illinois Library Day in Springfield has been set for Wednesday, March 1. This year, a
broader coalition including the Illinois Library Association, the Illinois School Library
Media Association, the Illinois Library Systems Directors Organization, the lllinois
Special Libraries Association and the Consortium of Academic and Research Libraries in
Illinois will come together with an anticipated turnout of at least 500 people. Everyone
will gather at the Abraham Lincoln Presidential Library and Museum and march en
masse to the Lincoln statue on the east side of the state capitol building for a rally. The
National Library Legislative Day will be Tuesday, May 2 in Washington, DC, with
educational sessions throughout the day Monday. The Board is asked to let Mrs. Anthony
know iftheywould like to participate in one ofthese advocacy days.
PATRIOT ACT----Mrs. Anthony will be speaking to a joint meeting of the Chicago Area
Law Librarians and the Special Librarians January 12 at the Union League Club on the
subject ofthe PATRIOT Act. Ironically, when they called in early fall to schedule the
event, Mrs. Anthony commented that the PATRIOT Act might be old news by January
since the Act was due to be renewed by December 31. Then, in December, there was a
filibuster of the extension by the Senate and a five week extension, prolonging
consideration of modifications to the Act. The news of wiretapping by the NSA, outside
of authorization by the FISA Court, has added to the concern regarding provision for
protection of civil rights within the USA PATRIOT Act.
ALA MIDWINTER----Mrs. Anthony will be in San Antonio for ALA Midwinter from
January 20-23. She will begin a term of service on the PLA Board. As a member of the
Issues and Concerns Cluster, she will be the liaison to the PLA Intellectual Freedom
Committee and the PLA Library Confidentiality Committee. Mrs. Anthony will attend a
preconference on Defending Access With Confidence and also participate in a ULC
Strategy Group on Forecasting.
Mrs. Hunter asked that Skokie Public Library's donation to the Jefferson Parish Library
be publicized.
ECOMMERCE SOFTWARE
Mrs. Anthony said that trustee Dayle Zelenka has asked that the Board reconsider the
acquisition ofEcommerce software at the January meeting. The issue was discussed in
December without action as three Board members abstained from voting at that time.
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Since Mr. Zelenka could not attend the meeting tonight, Dr. Wozniak asked that the issue
be revisited at this time.
Mrs. Anthony said the Library proposes to purchase Ecommerce software from
Innovative Interfaces at a cost of$10,500., ofwhich $4,000. would be reimbursable from
the Library Express grant for a net cost of $6,500. Purchasing the software from
Innovative will ensure integration with the Library's automated circulation system for
interface with the patron database and record files.
The purpose of the software is to enable people to pay Library fines and fees
electronically. At this time, the Library proposes to enable patrons to do this remotely,
from their home or office. There does not seem to be an urgent need to enable card
swipes within the Library. However, using "Check my account" to handle transactions
remotely has become the preferred way of doing business. For the year to date, 75% of all
renewals were made this way. The use of secure Ecommerce would enable patrons to
handle their Library obligations online and would allow parents to clear their kids'
accounts. It should result in more fines being paid and could lessen the practice of using
another family member's card because of a block on someone's card. It is also
anticipated that it will be convenient for people who elect to use the Library Express
service which will start in February at a cost of $4.00 per item.
Schaumburg Public Library has been accepting credit card payment since 2001 and
electronic collections range from $4,000.-$7,000. per month. Arlington Heights has had
electronic payment for three years and collects about $2,000. each month via credit card.
Indian Trails uses the Illinois Funds' E-Pay system. The San Jose Public Library collects
20% of payments by credit card. Westerville, Ohio, collects 25% of fine revenue
electronically. Westerville, Ohio, implemented the software in late 2003 and report that
fine revenue was up 6% in 2004. Schaumburg's fees have ranged from 5.2% to 7% of the
amount collected, depending on volume each month, and that includes the cost of two
machines for in-house transactions. Mrs. Anthony was quoted fees by Merchant Services
of .22 per transaction, plus 2.3% of the amount paid. There would be a minimum fee of
$35.00 per month.
While at some point, the Board will need to decide as a matter of policy whether such
transaction fees would be passed on to the user, implementing Ecommerce at this time
would allow us to use the system for several months under the auspices of the Library
Express grant, collecting revenue from the grant for the cost of doing business. At the end
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of the grant this summer, we can analyze our experience and costs and consider a policy
at that time.
Mrs. Anthony recommends that the Board approve the purchase of Ecommerce software
from Innovative Interfaces at the cost of $10,500.
Discussion followed. Dr. Wozniak made a motion, seconded by Mrs. Weiner:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PURCHASE OF ECOMMERCE SOFTWARE FROM
INNOVATIVE INTERFACES AT A COST OF $10,500.00.
After more discussion and with the approval of the original motion maker, the following
amended motion was made by Mrs. Rich, seconded by Mrs. Greer:
AMENDED MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEESAPPROVETHEPURCHASEOF
ECOMMERCE SOFTWARE FROM INNOVATIVE
INTERFACES AT A COST OF $10,500.00 AND THAT
THERE BE A REVIEW IN SIX MONTHS TO
EVALUATE THE USE OF ECOMMERCE IE HOW
MUCH COLLECTION HAS IMPROVED, AMOUNT OF
MONEY COLLECTED AND THE NUMBER OF
PEOPLE USING THE SERVICE.
The roll was called: Mrs. Hunter-yes; Mrs. Rich-yes; Mrs. Greer-yes; Dr.
Wozniak-yes; Mrs. Weiner-yes; Mr. Graham-abstain. The motion passed.
INTERGOVERNMENTAL AGREEMENT FOR HISTORICAL RECORDS AND
MUSEUM
Mrs. Anthony said that Michaela Haberkem is preparing a proposal for a grant from the
Institute of Museum and Library Services for $60,000. over three years. The proposal
must be submitted by February 1. Partnerships are strongly encouraged though not
required. For the level of grant we are seeking, at least one third of the project funding
must be from non-Federal sources.
Mrs. Anthony met with Village Manager AI Rigoni to discuss the possible grant
submission and to enlist the Village's support. He developed a proposed
intergovernmental agreement among the Village, the Park District and the Library. The
purpose of the agreement is to spell out each entity's role and allocation of public funds.
The agreement will serve the purpose of demonstrating a partnership. It also spells out
�8
that the Park District levies a tax for maintenance of the Heritage Museum and related
programs. The Village is committing to a modest ($6,500.) level of annual support which
will contribute to the one third local match. By the time we value Michaela's time (the
Library's primary contribution), we will have at least a 50% match, a level which should
strengthen the proposal.
With funding of $26,500. per year for three years, the Library could complete most, if not
all, of what needs to be done for organizing and cataloging the Historical Society
collection, as well as digitizing materials deemed appropriate. The Library would work
with the Park District and their part-time employee at the Heritage Museum as well as
with the Skokie Historical Society. The Library may want to pursue a second agreement
to clarify the respective roles and responsibilities of the Park District, the Skokie
Historical Society and the Library.
At this point, Mrs. Anthony asked for Board approval of the proposed intergovernmental
agreement among the Village, the Park District and the Library. Mrs. Anthony also asked
that the Board approve the Library's submission of a grant proposal to the Institute of
Museum and Library Services in the amount of$60,000. to organize and digitize much of
the Skokie Historical Society's collection as well as significant documents post 1950
which are outside the scope of the Historical Society's interest.
A motion was made by Mrs. Greer, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE INTERGOVERNMENTAL AGREEMENT AMONG
THE VILLAGE, THE PARK DISTRICT AND THE SKOKIE PUBLIC
LIBRARY (COPY ATTACHED).
The motion passed unanimously.
A motion was made by Dr. Wozniak, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE LIBRARY'S SUBMISSION OF A GRANT
PROPOSAL TO THE INSTITUTE OF MUSEUM AND LIBRARY
SERVICES IN THE AMOUNT OF $60,000. TO ORGANIZE AND
DIGITIZE MUCH OF THE SKOKIE HISTORICAL SOCIETY'S
COLLECTION AS WELL AS SIGNIFICANT DOCUMENTS POST
1950 WHICH ARE OUTSIDE THE SCOPE OF THE HISTORICAL
SOCIETY'S INTEREST.
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HISTORICAL RECORDS AND MUSEUM AGREEMENT
THIS AGREEMENT entered into by and between the Village of Skokie, a municipal
corporation of the County of Cook, State of Illinois ("Village"), the Skokie Park District, a
municipal corporation of the County of Cook, State of Illinois ("Park District"), and the Skokie
Library, a Municipal Public Library in the County of Cook, State of Illinois ("Library");
WITNESSETH
WHEREAS, the boundaries of the Village, Library and Park District are co-terminous or
nearly co-terminous; and with nearly co-terminous bo~ndaries, the Village, the Library and the
Park District serve approximately the same taxpayers and citizens; and
WHEREAS, the Park District provides recreation facilities and programs for residents of
the Village; and
·
WHEREAS, the Park District owns property at 8033 Floral Avenue and contained
therein are historical records; and
WHEREAS, the Village of Skokie owns property at 5127 Oakton Street and contained
therein are historical records; and
WHEREAS, the Library provides access to information for the public and has
professional expertise in the organization and distribution of information from original sources
i.e. print, audio, and digital formats; and
WHEREAS, the Park District desires to use the property at 8033 Floral Avenue for
operation as historical museums and attractions, and pursuant to 70 ILCS 1290/1 et seq. of the
Illinois compiled Statutes, the Park District has the authority to levy taxes for museum
purposes; and
WHEREAS, the Library desires access to the building and records for records
management purposes; and
WHEREAS, it is the purpose and intention of the parties to this Agreement to use the
building at 8033 Floral for park and museum purposes, records managemeht purposes, and
programs; and
WHEREAS, the parties agree that the museum will be called the Skokie Heritage
Museum; and
WHEREAS, the parties agree that the mission of the Museum is to search out, collect,
and preserve significant materials relating to the community and to study and share this history
through educational and recreational activities that promote historical awareness and
community pride;
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�•
Q
NOW THEREFORE, it is further agreed by and between the parties as follows:
SECTION ONE: All matters set forth in the preamble of this Agreement are expressly
made a part of this Agreement.
SECTION TWO: The Village, in consideration for this Agreement, hereby agrees as
follows:
A. To cooperate with the Park District and Library in the management of historical
records.
B. To allow Library employees reasonable access to 5127 Oakton Street on an
appointm-ent basis to review records maintained by the Village. It is acknowledged
that certain records are privileged and confidential and cannot be accessed.
C. Subject to annual appropriation, to provide limited grant funding in the approximate
amount of $6,500 for each of three years to the Library to match Federal or State
grants. Said funding is to be utilized for the sole purpose of organizing, cataloging,
digitizing and copying historical records.
D. To indemnify and hold harmless the Park District and Library, and their agents,
employees, officers, commissioners an_d trustees, from and against all claims,
damages, losses and expenses, including attorneys' fees and costs, arising out of or
resulting from any negligent acts or omissions of the Village, its agents employees,
officers, commissioners and trustees, arising out of or relating to this Agreement.
SECTION THREE: The Park District, in consideration for this Agreement, hereby
agrees as follows:
.
'
A. To cooperate with the Village and Library in the management of historical records.
B. To annually levy an amount of funds as determined by the Park Board, in
accordance withcand not to exceed the limits set forth by State statute, a museum
tax for the purpose of providing for the operation of a comprehensive historical and
Museum program based on community interest as determined by the Park Board.
C. To maintain the building at 8033 Floral known as the Skokie Heritage Museum.
D. To allow reasonable access to 8033 Floral by Library staff for the purpose of records
review and management and to allow the removal of records for purposes of
cataloguing, digitizing and copying.
E. To indemnify and hold harmless the Village and Library, and their agents,
employees, officers, commissioners and trustees from and against all claims,
damages, losses and expenses, including attorneys' fees and costs, arising out of or
resulting from any negligent acts or omissions of the Park District, its agents,
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' b
employees, officers, commissioners and trustees arising out of or relating to this
agreement.
SECTION FOUR: The Library, in consideration for this Agreement, hereby agrees as
follows:
·
A. To cooperate with the· Park District and Village in the management of historical
records.
B. To coordinate the recording or digitization, organization and management of
historical records and collections and to make those records available to the public.
C. To apply for Federal, State and local grant funding for the purpose of digitizing or
recording, categorizing historical records and documents.
D. To indemnify and hold harmless the Village and Park District, and their agents,
employees, officers, commissioners and trustees from and against all claims,
damages, losses and expenses, including attorneys' fees and costs, arising out of or
resulting from any negligent acts or omissions of the Library, its agents, employees,
officers, commissioners and trustees arising out of or relating to this Agreement.
SECTION FIVE: This agreement shall take effect upon its approval by all parties and
shall be in effect for three years.
SECTION SIX: If any party wishes to amend the Agreement, the party shall give written
notice to all other parties and all parties shall cooperate to schedule a meeting within sixty (60)
days of receiving such notice and shall cooperate and consider, in good faith, any proposed
amendment to the Agreement. The Agreement may only be amended by unanimous written
consent of all parties .
. SECTION SEVEN: This Agreement shall be binding upon and inure to the benefit of
any successor governmental entity which may assume and perform the duties of any party.
SECTION EIGHT: The invalidity of any provision of this Agreement shall not impair the
validity of any other provision. If any provision of this Agreement is determined by a court of
competent jurisdiction to be unenforceable, that provision will be deemed severable and the
Agreement may be enforced with that provision severed or modified by the court.
SECTION NINE: This Agreement sets forth the entire understanding of the parties and
may only be amended or modified by a written instrument signed by the parties except as
otherwise provided herein.
SECTION TEN: This Agreement shall be interpreted and construed in accordance with
the laws of the State of Illinois.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
their duly authorized officers this
day of
, 2006.
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�SKOKIE PARK DISTRICT
ATTEST
VILLAGE OF SKOKIE
ATTEST
PUBLIC LIBRARY
ATTEST
226463
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The roll call vote for approval was unanimous.
"ILLINOIS CLICKS!" BY FRANCES ROEHM. ILLINOIS LIBRARIES, FALL 2005
The "Illinois Clicks!" article by Frances Roehm was noted.
LIBRARY CABLE NETWORK CHANNEL 24
The January 2006 Cable Guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
The North Suburban Library System Group Medical Insurance Program Six Months
Ended, December 31,2005, was noted.
COMMENTS FROM TRUSTEES
Mrs. Hunter read an article from the Wall Street Journal stating that in 2007 the NSA
requires all Internet service providers, including universities and libraries, upgrade their
system so they can fight the war on terror more easily. Discussion followed.
ADJOURNMENT
At 8:43p.m. a motion was made Dr. Wozniak, seconded by Mrs. Rich to adjourn the
regular meeting. The motion passed unanimously.
�
Text
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Title
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Minutes, Wednesday, January 11, 2006
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda R. (Secretary)
Description
An account of the resource
Includes attachment: Historical Records and Museum Agreement
Date
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1/11/2006
Extent
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PDF
13 p.
Subject
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Public Libraries -- Illinois -- Skokie
Identifier
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LBM20060111.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
2000s (2000-2009)
Medium
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Serial publication, paper document
2000s
library board meetings