https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/2ccc1fd23bbba6a6cf3a33d68a27046b.pdf?Expires=1782345600&Signature=XHbu7y-uCztP7rJN%7EELVomWxsoPKG%7E7%7E8t-pI9UhP8ym8Q52w972Yo4WkLmLJh0z9QD9uB2qXQ8KTBu0pWP%7E3uKTRj0JXcfLVk9spSpAqzBX0VeOcS1EWsGV18IiUnD9gxuV0eWcOKqfdJ9U33qow0YGFSKjC0OgYlQJFjhvNzZaFa98Re8MjQIn6cHLgAXF4iwc6gj9sKuwa0pX%7E7XopXOI-JALUX2PdzBpUQHFVkPGcQzDpO3-oMQHJnunCNjrcYsNymsfLam9YTNHpKBJS%7EFwI1C5jL%7EZUfpCyMtfdvSzYxSXm9DS%7ETT%7EdbFiKEuTjPYmIqagY3QI01T%7EsIE7oQ__&Key-Pair-Id=K6UGZS9ZTDSZM 4ba05b9fbae26e9a4501f55089312ae3 PDF Text Text February 13,2008 Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held in the Skokie Public Library Board Room, Wednesday, February 13,2008. CALL TO ORDER John Graham, President, called the meeting to order at 7:30p.m. Members present: John Graham, President; Dayle Zelenka, Secretary; Richard Basofin; Susan Greer (arrived at 7:38p.m.); Zelda Rich; Dr. John M. Wozniak; and Carolyn A. Anthony, Director. Member absent: Diana Hunter, Vice President/President Emerita. Staff present: Barbara A. Kozlowski, Associate Director for Public Services. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 9, 2008 Dr. Wozniak made a motion, seconded by Mrs. Rich, to approve the minutes of the regular meeting of January 9, 2008, subject to additions and/or corrections. There being no additions or corrections, the ininutes were approved and placed on file. CONSENT .AGENDA (Financial.· Statement-; Circulation Report; Library Use Statistics; . . .. .· ' Report(s) from Department Head(s); Program Statistics Third Quarter F.Y. 2007-08; Correspondence; Gifts; Personnel) Mrs. Rich made a motion, seconded by Mr. Zelenka: MOTION: 'THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT, AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE PLACED ON FILE: 1. CIRCULATIONREPORT 2. LIBRARY USE STATISTICS 3. REPORT(S) FROM DEPARTMENT HEAD(S) 4. PROGRAM.~TATISTICS THIRD QUARTERF.Y. 2007-08 5. CORRESPONDENCE: LETTER FROM CAROL ROSEN, HILLEL TORAH NORTH SUBURBAN DAY SCHOOL LIBRARY TO CAROLYN A. ANTHONY RE THANK YOU; LETTER FROM �2 STAFF MEMBER JANE HAGEDORN TO SKOKIE PUBLIC LIBRARY BOARD MEMBERS DATED JANUARY 26, 2008 RE THANK YOU; LETTER FROM LARRY AND ELAINE ZIMMERMAN TO CAROLYN ANTHONY DATED FEBRUARY 1, 2008 RE LIBRARY EXPRESS THANK YOU 6. GIFTS: $5. FROM HOWARD R. KLINE IN APPRECIATION; IN MEMORY OF EVELYN SHAPIRO: $1,000. FROM JUDI AND JEFF GOLDMAN; $100. FROM SEYMOUR H. YALE, DDS; $100. FROM DIANE AND BUD SCHWARZBACH; $100. FROM KATTEN MUCHIN ROSENMAN LLP; $50. FROM SHELLEY AND MIKE CLAYTON (FOR BOOKMOBILE FUND); $50. FROM ROSARIO A. PERRELLI; $50. FROM COLE TAYLOR BANK; $25. FROM SHELLY AND JERRY GOLDMAN; $10. FROM STUART AND ANDY GRASS; IN MEMORY OF EVA WEINER: $15. FROM GAYLE INBINDER, WILMETTE JEWELERS; IN MEMORY OF MARILYN LEVIT: $15. FROM GAYLE INBINDER, WILMETTE JEWELERS 7. PERSONNEL: RESIGNATION: KAREN J. SOTO, PART-TIME COMPUTER ASSISTANT, YOUTH SERVICES DEPARTMENT, EFFECTIVE FEBRUARY 17, 2008; RETIREMENT: LAURA HAMMOND, FULL-TIME CLERICAL ASSISTANT/BOOKMOBILE ASSISTANT, ADULT SERVICES DEPARTMENT, EFFECTIVE MAY 30, 2008; PROMOTION: LILLIAN YOUKHANA FROM PART-TIME SHELVER, CIRCULATION DEPARTMENT TO PART-TIME COMPUTER ASSISTANT, YOUTH SERVICES DEPARTMENT EFFECTIVE FEBRUARY 5, 2008; HIRE: ANNABELLE MORTENSON, FULLTIME REFERENCE LIBRARIAN, ADULT SERVICES DEPARTMENT, EFFECTIVE MARCH 10,2008. The roll call vote for approval was unanimous. YEAR-TO-DATE BUDGETARY STATUS The Year-to-Date Budgetary Status was noted. The Board congratulated Head of Maintenance Richard Simon for his extraordinary efforts in keeping the Library sidewalks and parking lot clear of snow. �3 BILLS A motion was made by Mr. Zelenka seconded by Dr. Wozniak: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE BILLS, SUBJECT TO AUDIT. The roll call vote for approval was unanimous. BALANCE SHEET FOR THE NINE MONTHS FROM 511/07 THRU 1131/08 The Balance Sheet for the Nine Months from 5/1/07 Thru 1/31/08 was noted. Mrs. Greer arrived at 7:38p.m. DIRECTOR'S REPORT USAGE----Circulation in January was down 6% from January last year, showing particular declines in youth materials and adult audio. Bookmobile circulation was up slightly. Interlibrary Loan and LINKin borrowing were both up sharply while reciprocal borrowing dropped by 16%. The gate count appears to be up by 2%. Since the Library recently switched from people counters on the gates that must be manually checked to online people counters in the doorways, staff may need a few months of experience to test for discrepancies in the count. A bright development is an increase of 26% in use of online databases as comp~ed with last January. Resources showing big increases were CultureGrams Online, Live Homework Help from tutor.com, NoveList from EBSCOhost and the Statewide lllinois Library Catalog from OCLC FirstSearch. WEATHER----This will be a memorable winter for the freeze/thaw cycles and the amount of snow. Friday, February 1, the Library opened at Noon as it was still snowing heavily in the morning and staff needed an opportunity to clear the parking lots. That gave most staff the time to shovel out their driveways and make it into work. With the daytime storm Wednesday, February 6, the Library closed at 5 pm so that staff could get home and the lots could be cleared. The weather may be blamed for two roofleaks on the third floor. Both were in seams and were repaired by Riddiford under the warranty. We also had leaks from a faulty valve on the third floor and a defective sprinkler on the second floor. PARKING LOT----The Metropolitan Water Reclamation District requested as-built drawings for the Library parking lot. The drawings were not submitted because the lot was considered in an interim state, but the MWRD now insists on the drawings within 30 days. Mrs. Anthony has obtained a proposal from the engineering firm of Gewalt �4 Hamilton. It will be a challenge to conduct the multiple measurements necessary to complete the drawings, but Gewalt-Hamilton will do their best to submit the as-builts as required. These drawings would be necessary for any expansion of the parking lot anyway. LIBRARY CATALOG----A new look for the Library Catalog was introduced this week. The opening page is a simplified screen featuring a single search box. Users are given options to sign up for a number ofRSS (Really Simple Syndication) Feeds on topics of their choosing. There are also personalized catalog features such as the ability to save searches for future reference, to receive email alerts for certain new materials, to rate items in the collection, to pay fines online (e-commerce) and to have items delivered. Check out the catalog at www.skokielibrary.info/catalog GRANT FROM WESTFIELD----Westfield Old Orchard has been a Library partner in providing a subsidy for summer reading and involving the Library in the Kidoodles children's program at the shopping center. This year, Cathy Maassen asked for and obtained a grant of $10,500. to cover the cost of summer reading tee shirts for all participants. SYNERGY----SYNERGY is the lllinois Library leadership development program. Librarian Richard Kong has been selected for the 2008-09 SYNERGY class. Toby Greenwalt is a participant this year. Jennifer Phillips-Bacher, Holly Jin, Linda Sawyer and Laura McGrath have also participated in prior years. The program provides not only excellent training during three retreat sessions at different locations around the State over the course of the year, but also an ongoing network of high-powered colleagues from libraries of various types. The Board sends their congratulations to Richard Kong. LEGISLATIVE NEWS----On the federal level, President Bush's new proposed budget includes an increase of $10.6 million over FY 2008 for state grants, bringing the total to $171.5 million. Increases are also proposed for National Leadership Grants for Libraries, the Recruitment of Librarians for the 21st Century, and other library programs. Librarians continue to watch developments in the FISA Amendments Act S.2248. Senator Feingold and others have proposed amendments to ensure civil liberties and privacy in searches rather than authorizing warrantless surveillance. Closer to home, NSLS will hold the annual Legislative Breakfast Monday, February 18 at the Arboretum Club. MIDWINTER----Mrs. Anthony had a full and enriching experience at ALA Midwinter in Philadelphia in January. Mrs. Anthony attended meetings of the PLA Board and the ALA �5 Task Force on Support Staff Certification and spent time in the exhibits looking at next generation catalogs. ULC is launching a futures forum called Foresight 2020 that was started with in-person meetings, but will continue online, to be convened again at the Annual Conference in Anaheim. The purpose is to collectively anticipate the environment for the metropolitan library a generation from now and what libraries need to do to prepare. Mrs. Anthony visited the rare books department of the Free Library of Philadelphia, viewing some of their cuneiform titles, hornbooks, and incunabula. The Library has about one third of Dickens papers and many original Poe manuscripts. COMMUNITY----This past month, Mrs. Anthony attended meetings of Skokie's Backlot Bash planning group, the Health Department Community Advisory Council, the Clergy Forum, the Oakton Adult Education Advisory Committee, a reception here at the Library for the exhibit of artist's drawings for the three children's history books about Skokie and the program on the Children's March, jointly sponsored by the Library and the Skokie Human Relations Committee for Black History Month. NATIONAL AWARD FOR LIBRARY SERVICE----Mrs. Anthony received a call today from the Institute ofMuseum and Library Services office in Washington, DC encouraging the Library to resubmit its application from 2007 for the National Award for Library Service. After some tweaking, the application will be resubmitted before the February 15 deadline. PROPOSED BUDGET 2008-2009 As administration works on the budget, to be approved in April for the new Fiscal Year, staff gain additional information each month that enables staff to refine projections and estimates. This month, the nine month balance sheet informs estimates for general categories of revenue and expenditure. This year, Fall property taxes are all but 1% collected while last year at this time the Library had exceeded collection projections by nearly $137,000. due to collections from prior years. Collection of Corporate Replacement Tax at this point last year was $201,002. and fmal collection was $372,286. If that pattern holds this year, Corporate Replacement Tax could reach $400,000. by Fiscal Year end. Fines, fees and Circulation Desk revenue is clearly falling and may only be about $315,000. this year. The electronic courtesy notice that materials will be due in two days has reduced overdues and therefore fines. Also, circulation of adult feature DVDs has dropped due to limitations on reciprocal borrowing and competition from ubiquitous commercial sources �6 for borrowing. Interest rates will fall short of projections because the fall property tax bills were sent nearly three months late so collections were also much delayed. On the expense side, the Library learned that the employer's FICA contribution rate will be 7.86% in calendar 2008, down from 8.19% in 2007 and 9.04% in 2006. In line with this information, Mrs. Anthony has adjusted the projection for revenue from Corporate Replacement Taxes up by $30,000. to $410,000. and has adjusted the projection offines and fees downward $75,000. to $300,000. for Fiscal Year 2009. Because the Library is underspent in FICA/IMRF this year and the contribution rate for IMRF is decreasing, Mrs. Anthony has decreased the projected expense in that line to $775,000. Other minor adjustments have been made to increase the Health Insurance line by $10,000. to cover the Board's contribution to retirees' Medicare supplement coverage. Two employees have elected to accept the Board's offer of that benefit. A third will retire in May and take the $5,000. cash payment. Professional Services has been decreased by $5,000. as that line has not been spent. Insurance has also been decreased $5,000. and Utilities has been decreased $10,000. as we have realized significant savings in the Library's electric rate. The Contingency line was increased by $10,000. These documents will be revisited again in March and April. At the March meeting, Mrs. Anthony will present a revised materials budget which will have the cost of processing materials separate from the electronic resources. Mr. Basofin asked Mrs. Anthony to check with Library legal counsel regarding a recent law (passed within the last 30 days) that makes Medicare primary and company insurance secondary for employees eligible for Medicare. MATERIALS SELECTION POLICY Illinois law requires that the Board of Library Trustees review the Materials Selection Plan every two years. Skokie Public Library's was last reviewed by the Board in March, 2006. Mrs. Anthony distributed the latest revision of the Resources Selection Policy and the general portions of the Collection Development and Electronic Resources Access Plan. Mrs. Anthony has substantially revised the Community and Library descriptions, incorporating figures from the 2006 American Community Survey which updates the 2000 Census. Conducted by the Census Bureau, the American Community Survey is �7 based on sampling and does not replace the decennial census for the purpose oflegal counts. It is sufficiently disruptive to reapportion congressional districts every 10 years. Nevertheless, even given a margin of error, the numbers point to trends of increasing population, growth in the number of teens and 20-24 year olds, growth in the number of foreign-born and non-native English speakers. These trends have significant implications for Library use and collection development. The Library's intent is to maintain the print collection at approximately 425,000 volumes. There will still be growth areas within the collection, balanced by areas of reduction such as the print reference collection. As new formats such as blue ray gain acceptance and use, staff need to decide when to start acquiring them. The marketplace dictates to a large degree when staff will stop acquiring a format such as video, although staff are somewhat conservative in retaining items as some people continue to have the equipment and look to the Library to supply material. Increasingly, electronic resources and the Web play a significant role in collection development and access. The entire Collection Development and Resources Access Plan has been revised at this time after ten years. The document has been offered for sale by the Public Library Association as it continues to be an exemplary plan for public library collection development. The full plan gives a brief description of each Dewey area and other collection type in Adult and Youth Services, indicating priorities for purchase and retention. It is a useful guide for selectors, enabling staff to pursue a coordinated vision for the collection while having multiple staff participate in selection and collection maintenance. Mrs. Anthony will be glad to make the longer document available to Board members for review. The portions included constitute the Resources Selection Plan, reflecting the policy and priorities guiding development of the Library's collection and the initial sections of the Collection Development and Electronic Resources Access Plan. Mrs. Anthony requested Board approval of the Resources Selection Policy. Discussion followed. A motion was made by Mrs. Rich, seconded by Dr. Wozniak: MOTION: THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVE THE RESOURCES SELECTION POLICY AS PRESENTED. The motion passed unanimously. �8 BACK.LOT BASH Mrs. Anthony reported that Skokie's Backlot Bash held August, 2007, was judged to be a great success. Planning has begun for the event to be held this year August 22, 23 and 24 in the same location, with the closing of Oakton Street. About 35 people from the Skokie Park District, the Independent Merchants of Downtown Skokie (IMODS), the Village, the Skokie Chamber of Commerce, and the Skokie Theatre held a meeting late January to initiate plans. The focus of the event is clearly fun with carnival rides, rock bands, a car and motorcycle show and beer tent. The Chamber will organize a business expo and host coordinated sidewalk sale days by downtown merchants. Several people asked whether the Library would be open and participate more actively this year. Specifically, they would like the Library to show old films in keeping with the "Backlot Bash" theme. Skokie Theatre showed films last year and the films were quite popular, especially with seniors, but the Theatre does not regard films as part of their mission and they would prefer to have musical programming. Planners are also interested in having more children's activities and wondered whether the Library might provide some entertainment for youth, particularly young children. A possibility might be for the Library to open the meeting spaces in the lobby, Petty Auditorium and MR Room only, closing the glass gates to protect the collection. Staff could plan to show films in one of the venues and arrange children's entertainment in the other. Restrooms and drinking fountains located outside the MR Room would be available. The Bookmobile could still be in the Library drive for access to popular collection items. This arrangement would enable the Library to support the community event to an extent possible, given that parking would only be available on the west side of the Library. Patrons would access the lot by driving from the west on Oakton or by entering from Galitz and driving the wrong way past the book drops to the lot. (Staff would have to prepare signage regarding the change in direction for the south drive.) Mrs. Anthony asked about the possibility of moving the stage so that the music would not be so loud in the Library. If it is moved at all, it does not appear to be able to be moved very far. Because of the loud music and limited parking and access, it does not seem advisable to have the whole building open. However, late August before the start of school is not a busy time in the Library anyway. While staff could try keeping the whole �9 building open throughout the Bash, the intermediate step of providing programming in a limited building space might be a way to test interest, parking and other logistics. Mrs. Anthony asked for the Board's direction as the next planning meeting for Skokie's Backlot Bash is March 12 and the planners would like to know what the Library will do. Discussion followed. The Board said the Library will be opened to limited involvement and Mrs. Anthony should state the Board's concerns-security; parking; how much help can be expected from IMODSNillage; inclement weather; moving of main stage; tentative west parking lot renovation. Program issues are still being worked on. LIBRARY PRODUCTION STUDIO CHANNEL 24 The February 2008 Cable Guide was noted. NORTH SUBURBAN LIBRARY SYSTEM Mr. Zelenka reported that the NSLS Legislative Breakfast is February 18. The NSLS Board is dealing with real estate issues at present. COMMENTS FROM TRUSTEES There were no Comments from Trustees. ADJOURNMENT At 8:23p.m. a motion was made by Mrs. Rich, seconded by Dr. Wozniak to adjourn the � Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Minutes, Wednesday, February 13, 2008 Creator An entity primarily responsible for making the resource Skokie Public Library. Board of Trustees Contributor An entity responsible for making contributions to the resource Zelenka, Dayle (Secretary) Date A point or period of time associated with an event in the lifecycle of the resource 2/13/2008 Extent The size or duration of the resource. PDF 9 p. Subject The topic of the resource Public Libraries -- Illinois -- Skokie Identifier An unambiguous reference to the resource within a given context LBM20080213.pdf Publisher An entity responsible for making the resource available Skokie Public Library, Skokie, IL Language A language of the resource eng 2000s (2000-2009) Medium The material or physical carrier of the resource. Serial publication, paper document 2000s library board meetings