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November 12,2008
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, November 12,2008.
CALL TO ORDER
Diana Hunter, President/President Emerita, called the meeting to order at 7:37p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Dayle Zelenka, Secretary; Richard Basofin; Susan Greer; Zelda Rich; Dr. John
M. Wozniak; and Carolyn A. Anthony, Director.
Staff present: Barbara A. Kozlowski, Associate Director for Public Services.
Guests present: Architect Paul Steinbrecher; David Fiore, Mariani Landscape.
Visitors present: Dean Karabelas, 3927 Gloria Court, Glenview, IL; Bill Zaborsky, 10461
Deerlove Road, Glenview, IL.
Mrs. Hunter asked the Board to move the regular order ofbusiness and begin with West
Parking Lot. The Board agreed.
REPORT FROM MR. GRAHAM RE WEST PARKING LOT PROJECT
Mr. Graham reported that the penalty is $550. for each day that the contractor is late
beyond November 7. Library legal counsel will be consulted regarding how to establish
this penalty.
Parking Lot Landscaping
Mrs. Anthony reported that work on the west parking lot is progressing. The house is
down, trees removed, sewer installed, and the grading and preparation of the site is
underway. Fortunately the weather has been relatively mild and clear. Chicagoland
Paving requested an extension of their timeframe, but after consultation with Mrs.
Anthony, Dan Strahan sent them a letter reaffirming the November 7 deadline for
substantial completion. A schedule of contract deductions will be invoked if work is not
substantially completed by November 7.
If the lot is completed enough to be used over the winter, Mrs. Anthony will be happy.
Commonwealth Edison has not moved their lines as yet so some patching will be
necessary when that is completed. The pedestrian path and bollard lighting will probably
not be done until spring. Landscape work will also have to wait until spring, but the
design work has been done.
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Architect Paul Steinbrecher and David Fiore of Mariani Landscape reviewed the proposal
for parking lot landscaping. Mrs .. Anthony distributed a conceptual drawing of the lot
with landscaping and the proposed specifications for plantings. Mr. Fiore presented a
Powerpoint presentation showing some images of proposed trees and shrubs at different
levels of development so the Board can begin to picture how the landscaping might look.
Plans have been developed with an eye to "dressing up" the west lot, appropriate to its
role as an introduction to the Library's main entrance. While it may seem early to look at
landscaping, a consideration of the concepts used in planning as well as a review of the
plantings proposal will enable Mariani to make any changes as desired and still get
materials on order, to be ready for early spring installation.
The Board was pleased with the selections of trees and shrubs as described by Mr. Fiore
and Mr. Steinbrecher. Dr. Wozniak suggested that the shrubs at the end of the islands be
lower in height.
Mr. Fiore and Mr. Steinbrecher left the meeting at 8:07p.m.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
OCTOBER 15,2008
Mr. Basofin made a motion, seconded by Mr. Zelenka, to approve the minutes of the
regular meeting of October 15, 2008, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Gift; Personnel; Correspondence)
Mr. Graham made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. GIFT: $250. FROM ROBBINS, SCHWARTZ, NICHOLAS, LIFTON
& TAYLOR, LTD. IN HONOR OF THE LIBRARY'S RECEIPT OF
THE NATIONAL MEDAL
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5. PERSONNEL: RETIREMENT: PATRICIA GROH,
COORDINATOR OF COMMUNITY SERVICES, ADULT
SERVICES DEPARTMENT, EFFECTIVE NOVEMBER 28, 2008;
HIRE: KATHARINE DARR, PART-TIME CIRCULATION CLERK,
CIRCULATION DEPARTMENT, EFFECTIVE OCTOBER 20,2008
6. CORRESPONDENCE: LETTER FROM TERRY L. ENGEL TO
DIANA HUNTER DATED OCTOBER 21, 2008 RE NATIONAL
MEDAL CONGRATULATIONS; LETTER FROM FLORENCE
BURMEISTER TO CAROLYN A. ANTHONY DATED OCTOBER
24, 2008 RE NATIONAL MEDAL CONGRATULATIONS.
The roll call vote for approval was unanimous.
BALANCE SHEET FOR THE SIX MONTHS ENDING 10/31/08
The Balance Sheet for the Six Months Ending 10/31108 was placed on file.
YEAR-TO-DATE BUDGETARY STATUS
TheYear-to-Date Budgetary Status was noted.
BILLS
A motion was made by Mr. Graham, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
AUDIT- 2007-08 FISCAL YEAR
Mrs. Anthony said the Audit for FY 2008 is submitted this month for review and
approval. This is the Library's first year with Sikich and they were very pleasant to work
with. They suggested that the MD&A (Manager's Data and Analysis) report was optional
so Mrs. Anthony did not prepare one. It is quite a bit of extra work for Irene Tam and
Mrs. Anthony so, unless the Board requests it, they will not prepare a separate report in
future years.
Generally, the Library's finances are in very good shape. There are two issues raised in
the Management Letter. The matter of Prior Period Adjustments has to do with some
Corporate Replacement Tax which was received in July, but properly belonged in the
previous Fiscal Year. This was a question oflate distribution of the funds by the Village
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which allocates a prorated portion of Corporate Replacement Tax to the Library. This is
the first time Mrs. Anthony can recall that a distribution came in too late for the prior
Fiscal Year, so she would not take this isolated incident as evidence of faulty practice by
the Village Finance Office.
The significant deficiency of lack of tracking of long term debt by the Library is a
consequence of the Library's bonded indebtedness being recorded in the Library's ledger,
rather than the Village's. The previous auditors included the Library's bonded
indebtedness in the Village's financial statements because of the lack of a formal
agreement between the Village and the Library regarding responsibility for the bonded
indebtedness. Mrs. Anthony had argued that the Library in fact levies for debt repayment
and has been making semi-annual payments. The previous auditors agreed to
acknowledge this in last year's audit. Sikich agrees that the debt should show as the
Library's and therefore the Library should track the debt and issue a report to the Library
Board each year. Staff can certainly do this as they do track the debt, currently via a table
prepared by the Village Finance Officer.
Discussion ensued. Mrs. Anthony will issue annual statements to the Board regarding the
debt (how much is due and the years it will be paid, etc.)
A motion was made by Mr. Zelenka, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE AUDIT AS PRESENTED BY SIKICH LLP, CERTIFIED
PUBLIC ACCOUNTANTS & ADVISORS.
The motion passed unanimously.
DIRECTOR'S REPORT
IMLS AWARD----The big news in October was the Library's receipt of the 2008 Medal
for Museum and Library Services. Board Vice President John Graham, community
resident Aleks Krapivkin and Mrs. Anthony were flown to Washington by IMLS for the
presentation by First Lady Laura Bush at the White House, October 7. A lovely reception
was held in the State Dining Room. They all viewed the film about the awardees
produced by The History Channel, one of the award sponsors, and received a copy of the
commemorative booklet. The next morning, they attended a Symposium sponsored by
the Institute for Museum and Library Services at which Aleks spoke as a part of a panel
of community representatives and Mrs. Anthony spoke briefly on the Directors' panel.
The whole Board was present for the Library's community celebration Sunday, October
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26. The Library has received many letters, cards, and emails of congratulations from
residents, partners, vendors and friends of the Library. It has been gratifying for staff to
receive such positive feedback about the Library.
USAGE----Keeping staff humble and ever on their toes, circulation in October was down
a little more than one percent. It's possible that the temporary reduction in the size of the
parking lot (due to the erection of the construction fence) may have been a contributing
factor. Bookmobile use was down about 7 percent. Use of digital formats, Library
Express and E-Commerce are all up as users enjoy the convenience of using the Library
from home. This may also explain why the gate count was down more than 3% for the
month. Use of online databases was also down from last October. SkokieNet logged
37,314 page views for an average of 2.1 pages per visit. Staff registered 131 people to
vote during evening and weekend hours and 290 people viewed the posting re early
voting on SkokieNet.
PARK.ING LOT----Work on the parking lot is progressing. There has definitely been a
shortage of parking in the interim, particularly during the period of early voting at Village
Hall. Attorneys have filed the application for exemption from real estate property taxes
for 793 5 Park A venue.
SECURITY MONITORING----Staff upgraded the server and system for monitoring the
cameras in the vestibules, preschool area and teen zones, helping with security
monitoring. The system has proved helpful in identifying persons involved in incidents at
the Library.
UNITED WAY----Manager of Human Resources led the United Way staff campaign this
past month, raising nearly $5,000. for the Northwest Suburban United Way. Although
units of the United Way have consolidated for efficient administration, money raised in
Skokie returns to the community.
PROFESSIONAL ACTIVITIES----The past month has been a busy one for professional
service, with time spent on activities for ILA and ALA. Mrs. Anthony served on the
committee for revision of the State standards for public libraries Serving Our Public and
after several hearings and drafts, the standards have been sent to the ILA Board for
approval. Mrs. Anthony also attended a 1.5 day meeting in Chicago ofthe Advisory
Committee for the Library Support Staff Certification Project, an ALA project funded by
an IMLS grant that is developing a voluntary certification program for support staff in
public and academic libraries. The program is due to roll out in 2010. It is expected to be
well received as two thirds of employees in public and academic libraries are support
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staff, many of whom have little access to continuing education. Mrs. Anthony also
presented a session on first amendment issues in practice at the Deerfield Public Library.
COMMUNITY SERVICE----Mrs. Anthony attended a meeting of the Executive
Committee of the Skokie Festival of Cultures which is beginning planning for the
Festival in May 2009. Mrs. Anthony has been working with the NorthShore Business and
Community Foundation (of the Skokie Chamber of Commerce) on a Career Transition
Fair to be held here at the Library Tuesday, November 11. Librarian Mike Buhmann will
be one of the presenters.
VOLUNTEER LUNCHEON----Staffhave planned a lovely luncheon for Sunday,
November 9, recognizing Library Volunteers.
INSURANCE PROPOSALS
Mrs. Anthony said that Tom English, our insurance broker from Boyle, Flagg & Seaman,
Inc., has prepared a quotation for renewal of the Library's various insurance policies for
calendar year 2009. The Board may choose to approve the renewal quotations at this
time, with the exception of the Directors & Officers coverage which cannot be quoted .
until Boyle, Flagg & Seaman receives the current audit. Each policy has been closely
reviewed within the past two years so Mr. English has no recommendations for changes
to the policies at the current time.
Mr. English recommends staying with Travelers for most of the Library's coverage. Their
quotes for the business package (including auto), Umbrella coverage and Boiler and
Machinery have all decreased from the current year in spite of an increase in value of the
buildings and furnishings of3.8% according to the latest appraisal. The total proposed for
these coverages for 2009 is $57,515., compared to $59,132. for this year. Mrs. Anthony
recommends that the Board renew these coverages at the rates quoted.
Workers Compensation coverage is provided by the Illinois Public Risk Fund, an
insurance pool. The quotation is up from $32,953. to $34,344. because of an increase in
payroll. The reference to Public Act 95-316 (HB928) does not pertain to the Library as it
is concerned with firefighters, and other emergency personnel. The Illinois Public Risk
Fund is setting aside $2,300. for a safety-related project by the Library, down slightly
from the $2,400. received in the current year. Mrs. Anthony recommends approval of the
quotation for renewal of Workers Compensation at $34,344. for 2008-2009.
A motion was made by Dr. Wozniak, seconded by Mr. Zelenka:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE INSURANCE PROPOSAL FROM TRAVELERS FOR
PACKAGE, INLAND MARINE AND AUTOMOBILE, $43,798.;
UMBRELLA, $9,642; AND BOILER AND MACHINERY, $4,075. FOR
A TOTAL OF $57,515. AND THE INSURANCE PROPOSAL FROM
ILLINOIS PUBLIC RISK FUND FOR WORKERS' COMPENSATION.
FOR $34,344. FOR THE SKOKIE PUBLIC LIBRARY FOR
DECEMBER 15, 2008 THROUGH DECEMBER 15, 2009 AS
PRESENTED BY BOYLE, FLAGG & SEAMAN, INC.
The roll call vote for approval was unanimous.
PROPOSALFOREXPRESSLANE
Tobi Oberman, Head of Circulation Services, would like to replace the two old
Checkpoint self-check units at the east desk with the Express Lane program from
Innovative Interfaces. Rather than a combination of hardware and software, Express Lane
works with Library hardware, using Innovative's specially designed software. The
current self-check units at the east desk are five years old, are becoming less dependable,
and are in need of constant repair. Mrs. Oberman would really like to move away from
using propriety hardware and tags in the future. It is (llso cost effective since the Library
can purchase two Express Lane software packages for the cost of one 3M unit. Mrs.
Anthony distributed the Innovative Interfaces quote. By purchasing two Innovative
products at this time the Library qualifies for a 15% discount.
Express Lane licenses (2)
E-Commerce for Express Lane
Total
$ 10,370
$ 8,925
$ 19,295
Mrs. Greer left the meeting at 8:43p.m. The two guests, Dean Karabelas and Bill
Zaborsky, left the meeting at 8:45p.m. After lengthy discussion, Mr. Graham made a
motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL FROM INNOVATIVE INTERFACES
FOR TWO EXPRESS LANE LICENSES FOR $10,370.00 AND FORECOMMERCE FOR EXPRESS LANE FOR $8,925.00 FOR A TOTAL
COST OF $19,295.00.
The roll call vote for approval was unanimous.
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PROPOSAL FOR INSTALLED COUNTERS
Mrs. Anthony distributed a proposal from LFI for the production and installation of three.
counters for public laptop use on the second floor and a work counter in the staff graphic
arts room on the third floor. Measurement and drawings for the counters were prepared
by architect Paul Steinbrecher to match similar installed counters.
The three additional counters on the second floor will be at either end of the group of
study rooms near the north end of the floor and under the clock near the microfilm area.
The three counters will provide eleven (11) additional spaces for laptop users. These
work spaces are needed because more people are coming to the Library with their own
laptops or using the Library loaner laptops for their Internet access. Our wireless
installations will allow for more users, but additional spaces, with the option of electrical
plug-in, are desired. The proposed locations parallel existing counters outside either end
of the Quiet Study Room. They all have quite ready access to electricity although staff
will need to have an electrician pull wiring through and install some additional outlets.
The art counter was always planned for the staff graphics office and was just never
completed. It will replace a configuration of tables (of slightly different heights) currently
serving the purpose in the center of the room. This central work area will provide a 5'x7'
work surface for the preparation of wall displays, large posters and other such graphics.
Some drawers and cupboards for storage will be component units of this construction and
installation. A flat file will also be purchased for under counter storage of large posters
and design elements.
Mrs. Anthony requested Board approval of this expenditure from Capital Funds (due to
nature of these custom, installed features). Although listed on the proposal, LFI will not
require a deposit on the production of the counters.
After brief discussion, a motion was made by Mr. Zelenka, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL FROM LFI FOR THREE ADDITIONAL
COUNTERS ON THE SECOND FLOOR FOR 11 ADDITIONAL
SPACES FOR LAPTOP USERS AND ONE ART COUNTER FOR THE
GRAPHICS OFFICE AT A COST OF $10,867.66 TO BE TAKEN
FROM THE CAPITAL LINE.
The roll call vote for approval was unanimous.
USE OF AWARD MONEY FROM IMLS
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Mrs. Anthony explained that The Institute of Museum and Library Services has asked
that the Library use the award money of $10,000. for a purpose in keeping with the award
criteria. Providing some special world programming for the public would seem to be a
natural fit. Christie Robinson, Manager of Public Information and Programs, has prepared
a proposal for a series of programs that would probably now begin in April, perhaps with
a kickoff during National Library Week. The proposal involves some new and some
strengthened partnerships, in keeping with the effective mode of operation for which the
Library was recognized.
The grant needs to be spent within the Federal Fiscal Year i.e. by September 30, 2009. It
will be given on a reimbursement basis, when expenses are claimed.
Discussion followed. The Board asked that the DuSable Museum also be contacted as a
possible partner. A motion was made by Mr. Basofin, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL AS PRESENTED FOR A WORLD ARTS
SERIES TO BE PAID WITH THE AWARD MONEY OF $10,000.
FROM THE INSTITUTE OF MUSEUM AND LIBRARY SERVICES.
The roll call vote for approval was unanimous.
"ECONOMIC CRISIS HITS IMRF, TAX INCREASES MIGHT BE NEEDED" BY
JAMES FULLER, DAILY HERALD, OCTOBER 29, 2008
The article was discussed briefly.
LIBRARY PRODUCTION STUDIO CHANNEL 24
The November 2008 Cable Guide was noted.
NORTH SUBURBAN LIBRARY SYSTEM
Mr. Zelenka stated that at the Management Affairs Committee a new health insurance
committee will be convened to discuss how health insurance is structured.
COMMENTS FROM TRUSTEES
There were no Comments from Trustees.
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ADJOURNMENT
At 9:09 p.m. a motion was made by Mrs. Rich, seconded by Mr. Zelenka to adjourn the
�
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Title
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Minutes, Wednesday, November 12, 2008
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Zelenka, Dayle (Secretary)
Date
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11/12/2008
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PDF
10 p.
Subject
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Public Libraries -- Illinois -- Skokie
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LBM20081112.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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Serial publication, paper document
2000s
library board meetings