-
https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/38ee4f95d03ebd190946de662829d4c5.pdf?Expires=1712793600&Signature=mC206B%7Emk2ep1Kyq1YzPG0JaJ%7ExicKRueqDku8hXTHMJnUS4VJNREUPbZyJNj%7E4p9pymPU%7EzF-RQ4JoGmjIBltM2y85gjbdl2CAimHPf%7EEPeYrhS8tUBzHchzMuc3l%7EA5XYwNJZ4kCNMMAxR2nmsZR0lWpmdnpHfr5%7EETFv7UVChJGBhIYbXcnoN-7DkL6utOV0p0vUpC9sHmcUwhMaJQRv2AgSTDO8Zv8tjQFvm%7EAzt-EVOdOYuzAjDAYm0QggHpprtM6x7l8awelzgZJdMLWlkZiLlvmeyCrnoSucOKUuz4CMCIMrF55M3nTTI%7Eeymhbma4IiCzreMRHqJtP1Q-A__&Key-Pair-Id=K6UGZS9ZTDSZM
5dcae68f049016d097723866ab4eafb9
PDF Text
Text
November 10, 2010
Minutes of the regular meeting of the Board of Trustees ofthe Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, November 10, 2010.
CALL TO ORDER
Diana Hunter, President/President Emerita, call_ed the meeting to order at 7:30p.m.
Members presel).t: Diana Hunter, President/President Eniedta; John Graham, Vice
President; Zelda Rich, Secretary; Richard Basofin; Susan Greer (arrived at 7:38p.m.);
Karen Parrilli; Dr. John M. Wozniak; and Carolyn A. Anthony, Director.
Staff Present: Barbara A. Kozlowski, Associate Director for Public s·ervices (arrived at
J 7:31p.m.); and BruceBrigell, Coordinat~r oflnformation Services.
Guest Present: Moran Zhang, 1845 Sheridan Road, Evanston, IL 60208.
'
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 13,
2010
Mr. Graham made a motion, seconded by Dr. Wozniakto approve the minutes ofthe
regular meeting of October 13,2010, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Correspondence; Personnel)
Mrs. Kozlowski arrived at 7:31p.m.
Mr. Basofin made a motion, seconded by Mrs. Rich:
MOTION:
THATTHE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: LETTER FROM VICKI L. NOVAK,
LIBRARY DIRECTOR, GLENVIEW PUBLIC LIBRARY TO
CAROLYN ANTHONY, LIBRARY DIRECTOR & LIBRARY
�BOARD OF TRUSTEES DATED OCTOBER 29, 2010 RE THANK
YOU
-s.
PERSONNEL: PROMOTION: KENNETH WABOMNOR FROM
PART-TIME SHELVER, CIRCULATION DEPARTMENT TO
PART-TIME COMpUTER ASSISTANT, YOUTH SERVICES
-DEPARTMENT, EFFECTIVE NOVEMBER 1, 2010.
The motion passed unanimously.
BALANCE SHEET FOR THE SIX MONTHS ENDING 10/31/10
The Balance Sheet for the _Six Months Ending 10/31/10 was noted and placed on file. ·
YEAR-TO~DATE
BUDGETARY STATUS
The Year-to-Date Budgetary Status was noted and placed on file.
BILLS
Mrs. Greer arrived at 7:38p.m.
A motion was made by Mrs. Parrilli, seconded ·by Mr. Basofin:
MOTION:
'THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
Theroll call vote for approval was unaniinous. _
APPROVAL OF AUDIT- 2009-2010cf!SCAL YEAR
Mrs. Anthony distributed the Audit for FY 2010 as prepared by Sikich for the Library.
.
' .
Neither Irene Tarn, Administrative Assistant for Accounting, nor Mrs. Anthony had any
problem in working with Sikich. Mrs. Anthony and Mrs: Tarn have reviewed the Audit
and find the reports to be accurate as presented. The statement of the Library's position in
regard to long~terrn debt was as of April 30, 2010, and therefore does not reflectthe
subsequent refinance. Updated figures will be shown in next year's audit.
The Management Letter points out a situation regarding the
long-ten~lease
for the
photocopiers. The contract for the lease was signed in FY '1 0, but the photocopiers ·were
not installed until June, 2010, well into the subsequent Fiscal Year. Since the installation
effectively started the clock on the agreement, Mrs. Tarn did not include the lease in·
Fiscal Year 2010 documentation for the auditors. It was the auditor's opinion that the
contract was a fiscal obligation and therefore needed to be counted in FY 201-0
. statements.
�Mrs. Anthony requested the Board's acceptance of the Audit as provided.
A motion was made by Mr. Graham, seconded by Dr. Wozniak:
. MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE AUDIT AS PRESENTED BY SIKICH LLP, CERTIFIED
PUBLIC ACCOUNTANTS&. BUSINESS ADVISORS.
The roll call vote for approval was unanimous.
On page 2 ofth.e Management Letter, Mr. Grahm would like to know what are
considered intangible assets for the Library.
DIRECTOR'S REPORT
USAGE----Circulation in October was relatively flat, with an increase of less than 1%.
Interlibrary borrowing through LINKin was up by almost 12% while traditional
Interlibrary Loan was down by 27%. Only 7% of renewals were by phone last month
while 93% were done by patron~ through the Web. Self-check and E-commerce were
.
.
both up also in the continuing trend to self-service. The Gate Count was essentially flat
when compared with October last year. Remote use of online databases was up 14% for
the month, representing an increase of 8% in the number of individuals who logged in.
NATIONAL LIBRARY WEEKSPONSOR-:---Cole Taylor Bank has agreedto sponsor
National Library Week act~vities with a contribution of$3,000. President Bruce Taylor
came out in person to give staff the news. .
SCULPTURE INSTALLATION----The sculpture "View From McCormick" by Ted Gall
has been installed on the west fa<;ade ofthe Library. The sculpture was a gift from
Federal-Mogul Corporation in Skokie. The artist was in town for the SOFA show in
Chicago and came to see the sculpture as installed. Board President Diana Hunter and a.
representative of Federal-Mogul joined architect Paul Steinbrecher and Mrs. Anthony in
showing off the new sculpture to the press.
JR. HIGH ZONE----Improvements to the Jr. High Zone are being completed this week
including installation of some new shelving and furniture, installation of two computers,
'and a new neon sign. It look? quite attractive _and should be more appealing to ageappropriate patrons.
BOOKMOBILE TO STOP AT OPTIMA----One of the areas of greatest population
growth and relatively low Library use as identified in our market study conducted by
CIVICTechnologies .is the northwest comer of Skokie where the new Optima
�condominium
de~elopment
is located. Staff has been successful in arranging for a new
Bookmobile stop at the Optima, beginning this month.
COMMUNITY INVOLVEMENT--- This past month Mrs. Anthony attended a meeting
of the GSLIS Advisory Board at Dominican University, a Chamber Board meeting, an
open house at Centre East, a meeting of the North Suburban Business Development
Foundation, the Chamber Legislative Forum, a meeting of the Executive Committee of
the Women's Board at Skokie Hospital and a discussion of the book Why AreAl! the
Black Kids ,Sitting Together in the Cafeteria, cosponsored by District 219 and the Skokie
Public Library. Mrs. Anthony also attended a retirement party for former Director of the
North Suburban Library System Sarah Long.
. CHANGES IN REFERENCE SERVICE
Mr. Brigell discussed the changing landscape of users and their requests in Reference
including instant messaging, email, and free electronic resources. He also discussed.
statistics on the number of reference questions answered, demographics of users, and the
delivery experience.
The Board thanked Mr. Brigell for his presentation and noted that staff at the Reference
desk are incredibly helpful.
Mr. Brigellleft the meeting at 8:12p.m.
INSURANCE RENEWALl
Mrs. Anthony reported that Thomas English of Boyle; Flagg & Seaman has prepared
quotations for renewal of the Library's'insurance coverages for calendar 2011. The
Directors' and Officers' quote will not be available until December as they always wait to
.
'
see the audit before preparing a quote.
Mr. English recoinmends no change in coverage or terms and recommends staying with
Travelers. The combined business package is up 3.3% from $59,585. to $61,567. for
2011. Mr. English says that the increase is primarily due to an increased appraisal of
building contents and computers this year as well as an increase .in the number of
Bookmobile drivers. He said that rates bottomed out last year. Estimated Workers
Compensation costs are up 2.6% to $38,085. due to an increase in payroll.
Discussion followed.
A motion was made by Mr. Graham, seconded by Dr. Wozniak:
�MOTION:
THAT THE·SKOKIEPUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE INSURANCE PROPOSAL FROM TRAVELERS FOR
'
PACKAGE, INLAND.MARINE AND AUTOMOBILE, $48,529.;
UMBRELLA, $8,860; AND BOILER AND MACHINERY, $4,178. FOR
A TOTALOF $61,567.; AND THEINSURANCE PROPOSAL FROM
ILLINOIS PUBLIC RISK FUND FOR WORKERS' COMPENSATION'
FOR $38,085. FOR THE SKOKIE PUBLIC LIBRARYFOR
DECEMBER 15, 2010 THROUGH DECEMBER 15, 2011 AS
.. PRESENTED BY BOYLE, FLAGG & SEAMAN, INC.
The roll call vote for approvaJ was unanimous.
DOWNTOWN TIP
· . Mrs. Anthony recently received the annual reports for the two Downtown TIPs from the
Village of Skokie. The reports reflect the financial status of the Tax Increment Financing
districts as of April 30, 2010. Forthe Downtown TIP, the Village spent $2,822,764. in
FY 20 10 to acquire two properties, subsidize storefront fa<;ade renovation, conduct a
market assessment and retail strategy development project, and contract for an
·
engineering study of the "road diet" plan for Oakton Street. There was also surplus
distribution of $20 1, 711. of which the Library received $12,491. At the end of the Fiscal
Year, the TIF had a balance of$8,642,500. after transfer of$910,000. to the Downtown
Science and Technology TIF. The Downtown TIF can continue through Tax Year 2013·
which will take it into calendar 2014.
I
-
The Downtown Science and Technology TIF had revenues for the year of $2,104,122.
and expenditures of$1,605,680. with an ending fund balance of$1,300~302. This TIF.
was started in 2005.
Brief discussion followed.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Parrilli reported on the NSLS Regular Board Meeting held Monday, October 25,
2010.
_Treasurer's Report:_
After receiving two deposits from the State's Live andLeam Grant totaling $427,410,
NSLS can continue van delivery operations for im additional eight months based on·
monthly expenses estimated at $50,000. LSTA funds are due in January 2011. NSLS and
�other ·library systems anticipate that they may be able to operate individually through
June 2011.
. Acting co:.Executive Directors' Report:
Mary Witt gave a status report of delivery services. She provided a spreadsheet on
expenses against donations made by the 4 7 member libraries that contributed to NSLS,
leaving a balance of $27,000. Member libraries receive regular newsletters via
MailChimp.com.
Staff member Dori Johnson gave a short report on the status of the trucks. Basic services
are keeping the fleet of five trucks running. To keep expenses to a minimum, there has
been little to no preventative maintenance. There are no plans to replace the oldest van, a
1998 model with over 161,000 miles.
In order to save money and to simplify the financial information reports, Jan Hayes and
Mary Witt submitted a request for Board approval to change the accounting software to
QuickBooks and to change the reporting from the accrual method to cash basis as of
November, reflecting the 2010~11 fiscal year. These changes would also allow staffto
make updates without expenses for IT assistance.
Real Estate Committee Report:
NSLS employees are busy preparing for the open house sale of assets, consisting mostly
of furniture, office supplies, and equipment with an individual value under $250. Prices
.
.
are fixed and no returns are allowed. The target date is November 13 and is open to the
public. Per State statute, items that are valued over $250 must be sold through an auction.
On November 15, interested buyers can view items available for sale on the website
32Auctions.com. Members of library systems and the Illinois State Library have first
right to purchase this property. Proceeds from all sales remain with NSLS.
Merger Design T~am Repmi:
. At their October meeting subcommittees were formed. The NSLS appointments to the
subcommittees are as follows:
Fiscal Y eat 2012 Services, Operations, and Facilities Subcommittee:
1. Cynthia Fuerst, Library Director, Vernon Area Public Library District
2. Penny Sympson, Special Librarian, Wiss, Janney, Elstner Associates, Inc.
3. Roberta Thomas, Library Director, Grayslake Public Library
Future of Library Systems Subcommittee:
�,,
'
1. James Scholtz, Executive Director, McHenry Public Library District
2. Sydney Ryan, Library Media Specialist, Emmons School District 33, Antioch
· Communications Subcommittee:
1. Kathleen Pilat, Vice Pre.sident ofNorth Suburban Library System Board of
·Directors and Trustee ofthe Huntley Public Library and Merger Design Team
Member
2. Denise Raleigh, Director of Marketing, Development & Communications at the
Gail Borden Public Library and Illinois Library Association Marketing
Committee Co-Chair.
Library systems received a memo from Anne Craig of the
I~linois
State Library directing
them to complete "restructuring documents~' before the actual merge can proceed. The
· · memo $tates, "This summary of information. is being provided by the Illinois State
Library as a courtesy and does not substitute for the responsibility of the library systems
or their attorneys to review the applicable Statutes and Administrative Rules ...to merge .
in compliance with the law."
Special Report:
Board member Penny Sympson represented NSLS at an ILA/ISL legislative meeting in
Springfield. She stated that library·systems were told ''to operate under the assumption
that there will not be any more fundirig·until possibly December 2011; that the State will
have a $12 billion deficit in FY2012; and that ISL supports and encourages mergers
among the nine library systems." The consensus was that library systems should
anticipate further cuts in grants.
Sale of Property:
President Kathy Caudill introduced realtor Steve Trapp from Cushman and Wakefield.
Mr. Trapp made a presentation outlining the process of selling the NSLS building. He
stated that the property is in excellent condition; shows well, and could, hopefully, sell .
within nine months or less.
After Mr. Trapp's presentation, the Board went into Executive Session to discuss setting
a price for sale or lease of the NSLS building.
Mrs. Parrilli will attend the November Board meeting.
COMMENTS FROM TRUSTEES
�.
'
Mrs. Parrilli stated the adult volunteer luncheon was lovely and staff worked very hard to
make it a special event. Mrs. Hunter concurred.
ADJOURNMENT
At 8:26p.m. a motion was made by Mr. Grahmn, seconded by Dr. Wozniak to adjourn
the regular meeting. The motion passed unanimously.
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes, Wednesday, November 10, 2010
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Rich, Zelda R. (Secretary)
Date
A point or period of time associated with an event in the lifecycle of the resource
11/10/2010
Extent
The size or duration of the resource.
PDF
8 p.
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20101110.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
2000s (2000-2009)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
2010s
library board meetings