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December 8, 2010
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, December 8, 2010 ..
CALL TO ORDER
Diana Hunter, Presi~ent/President Emerita, called the meeting to order at 7:33p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Zelda Rich, Secretary; Richard Basofin; Susan Greer; Karen Parrilli; and
Carolyn A. Anthony, Director.
Member absent: Dr. John M. Wozniak.
Staff Present: Barbara A. Kozlowski, Associate Director for Public Services.
Guest Present: Ron Friedman, 36411 N. Hutchins, Gurnee, IL.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF NOVEMBER
10,2010
Mr. Graham made a motion, seconded by Mrs. Rich to approve the minutes of the regular
meeting ofNovember 10, 2010, subject to additions and/or corrections.
There being no additions or corrections, the minutes were approved and placed on file.
Review of Closed Session Minutes
After brief discussion, Mr. Graham made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
FINDS THAT THE NEED FOR CONFIDENTIALITY STILL EXISTS
FOR THE JULY 11,2007, AUGUST 15,2007, SEPTEMBER 9, 2009,
AND SEPTEMBER 15,2010 MINUTES AND THEY SHALL REMAIN
CLOSED FOR ANOTHER YEAR.
The motion was approved unanimously. ·
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Program Statistics Second Quarter F.Y. 201 0-2011; Report(s) from Department HeadCs);
Gift; Personnel)
Mrs. Rich made a motion, seconded by Mr. Graham:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
.APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
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AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
"
3. P_ROGRAM STATISTICS'SECOND QUARTER F.Y. 2010-2011
4. REPORT(S) FROM DEPARTMENT HEAD(S)
5. GIFT: $50. FROM GAIL AND MADELYN SULLIVAN FOR
PURCHASE OF A BOOK ON IRELAND IN MEMORY OF COLM
AND MARY COONEY CONNEELY
6. PERSONNEL: TERMINATIONS: JOHN KIM, PART-TIME
TECHNOLOGY ASSISTANT, YOUTH SERVICES
DEPARTMENT, EFFECTIVE NOVEMBER 6, 2010; LEE MYERSHICKEY, PART-TIME AUTHORITIES LIBRARIAN, TECHNICAL
'SERVICES DEPARTMENT, EFFECTIVE NOVEMBER 17,2010.
The motion passed unanimously.
BILLS
A motion was made by Mr. Graham, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR;S REPORT .
USAGE----Circulation in November was relatively flat
overal~,
with a slight decieasein
Adult use and a small increase in use by Youth. Bookmobile circulation was up nearly
19%, a significant gain~ The trend for greater use of LINKin borrowing and less use of
conventional Interlibrary Lo~ continued. Profits from the sale of used books are up
substantially from November last year. The Gate Count was up a modest 3% for a total of
nearly 70,000 in-person visitors to the Library in November. External access to library
online databases was up 11% from November last year and the number of people
accessing databases was up 19%.
2010 TAX LEVY ORDINANCE----Mrs. Anthony distributed the Memorandum from the
Village Finance Department regarding the 2010
T~
Levy Ordinance. She will attend the
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Village Board IJ;leetings December 6 and 20 for the presentation and consideration of the
Ordinance. Mrs. Anthony had no questions from the community in regard to the tax bills
- ~ent out in November.
ONLINE COURSES----The Association of Library Trustees, Advocates, Friends and
Foundations (ALTAFF) is offering a series of online courses for library trustees, a costeffective alternative-to conference sessions. The five courses covering trustee basics (two
parts), advocacy, budget, and working with the director, can be completed anytime at
www.ala.org/altaff
LEGAL UPDATE----A bulletin from Robbins, Schwartz announced that the Illinois
General Assembly voted to_ override the Governor's amendatory veto so that HB5154, as
originally passed, will be signed into law. As passed, performance reviews will not be
subject to FOIA and a "public body must deny any request under FOIA to inspect or
copy the performance evaluation of a current or former employee, regardless of the
position held." The Governor's amendatory veto would have limited_ the prohibition on
disclosure -of performance reviews to the evaluations of local and State peace officers.
NEWS FROM OTHER AREA LIBRARIES----The Evanston Public Library Board has
been successful in establishing its right to autonomy in deciding how the general
appropriation for the Library is to be spent. The Village of Glenview has agreed to pay
three quarters of the Library's building debt for 2010 from the Village's "permanent
fund" and may also pick up a portion of the 2011 debt payment on behalf of the Library.
COMMUNITY AND PROFESSIONAL ACTIVITY----Mrs. Anthony participated in a
small tour of the new Police Station given to a few representatives of the Library and the
Park District It is impressive to see the added capability made possible by the new
facility and technology. Mrs. Anthony also attended a meeting of the Chamber Board, the
annual meeting ofthe Skokie Hospital Women's Board, retirement events for Alice
Calabrese as Director of Metropolitan Library System and Randy Vlcek as Director of
the Algonquin Public Library, and a meeting of the Niles Township Property Tax
Appeals Cooperative.
STAFF DAY----As approved by the Board, the Library will be closed all day Friday,
December 10, for StaffDay. The focus this )"ear will be"An Update on Skokie" and we
will have speakers from the Village, the Skokie Chamber of Commerce and the ELL
Center for Niles Township Schools in the morning.
NILES TOWNSHIP PROPERTY TAX APPEALS COOPERATIVE----News from the
Niles Township Property Tax Appeals Cooperative is that there has been an average
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savings of 90% on TOC Interventions. They will meet ~itll the new Assessor Berrios
who is known to, favor more automation and the opening of community assessment
offices. The Library's expense for 2010 for legal services and appraisals was $1,765.63
for eighteen cases. Total savings to the PTAB cooperative were $4.7 million.
PURCHASE OF AEROHIVE WIRELESS SOLUTION
Board approval is sought for the purchase, from the Library's 2010-2011 technology
budget line, of a replacement wireless solution. Mark Kadzie, Network Manager,
recommends the purchase of an Aerohive wireless solution for a total of$17,585.94.
Wireless access at the Library is a very popular service. It is not unusual to see 20 to
30 users, on average, using Library wireless. At peak times staff have witnessed
more than 50 wireless users throughout the Library.
As wireless access becomes more popular and essential it has become necessary to
· address the current limitations of the Library's wireless network: .
1. Wireless is currently only available in limited areas; staff want to make it
available Library-wide.
2. Poor accommodation oflarge user clusters - wireless users tend to congregate in
certain areas, like the north end of the second floor, for example, and that
stresses the wireless access in those areas.
3. The Library's current access points don't function dynamically, changing power
output or channel frequency as needed for optimal coverage and performance.
4. Lack of support for curret;tt wireless standards.
The proposed Aerohive solution addresses all these limitations. In addition to
Aerohive stafflooked at a few different wireless vendors: Cisco, Rukus, Bluesocket,
etc. What makes the Aerohive solution stand out from all the others is that it is the
only one not based on a centralized ·controller. Besides a cost savings with this
architecture, there is no single point of failure or performance bottleneck. In
addition, this controller-less architecture maximizes flexibility and ease of
expansion. Mr. Kadzie believes this new wireless infrastructure will serve the
Library well for years to come.
After brief discussion, Mrs. Rich made a motion, seconded by Mr. Graham:
··MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM SYNAPSE NETWORKS, INC.
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5
FOR THE PURCHASE OF TWENTY-~NB (21) AEROHIVE
AP120 ACCESS POINTS AND TWO AP340 ACCESS POINTS
WITH ONSITE SUPPORT IN THE AMOUNT OF $1},585.94.
The roll was called: Mr. Basofin-yes; Mrs. Rich-yes; Mrs. Greer-no; Mrs.
Parrilli-yes; Mr. Graham-yes; Mrs. Hunter-yes. The motion passed.
LIBRARY INVESTMENTS
Mrs. Anthony stated that the Library has been participating in the TAG (Transaction
.
.
Account Guarantee) program with Cole Taylor Bank that enabled the Library to receive a
small rate of interest on funds in the checking account while maintaining FDIC insurance
for balances in excess of $250,000. This unlimited insurance coverage is temporary and
will cease December 31,2010.
Mrs. Anthony distributed a memo from Elizabeth Riesche, the Library's Cole Taylor
representative, in which she explains that unlimited FDIC insUr-ance coverage will be
continued only on non-interest bearing checking accounts through December 12, 2012.
Ms. Riesche recommends participation in the CDARS program as a way of continuing to
receive some interest on FDIC insured deposits cormiiitted for a length of time. In
February 2009 the Board considered the CDARS proilfam and decided not to participate.
Should the Board feel differently at this time, the complete CDARS application form and
\
Custodial Agreement would need to be approved (distributed) ..
If the Board chooses not to participate in the CDARS program, the Library may continue
to participate in the Illinois Funds and IMET as vehicles for, the safe-keeping of property
tax ·rev~nue that still earn some interest.
Over the next couple months, the Library will be taking in several million dollars in
property tax revenue. Mrs. Anthony asked for the Board's direction regarding the
investment and safeguarding of the funds.
Discussion followed. The Board asked that this item be placed on the January 20 H
agenda.
DIRECTORS AND OFFICERS LIABILITY COVERAGE
Boyle, Flagg & Seaman has sent a quotation for Directors and Officers Liability
Coverage for 2011-2012 at $7,23 5., representing no increase over the current year. There
are no changes in liability limits and the coverage continues to be with Great American
Insurance Company.
�6
Mrs. Anthony recommends Board approval ofthe D&O coverage as quoted at $7,235.
Mr. Basofin made a motion, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE QUOTE FROM GREAT AMERICAN INSURANCE
.COMPANY FOR DIRECTORS AND OFFICERS LIABILITY
COVERAGE FOR 2011 IN THE AMOUNT OF $7,235.00.
The roll call vote for approval was unanimous.
INTERIM REPORT ON GOALS AND OBJECTIVES
This Interim Report on Goals and Objec~ives reflects the first six months work on the
new Goals for the current strategic plan which will fun through 2013. Some of the
objectives represent first steps toward more sustained efforts such as revamping the book
discussion program, developing services to small business, meeting the needs oflocal
immigrants and reallocating staff time. Staff in Youth aims _to work more closely with the
schools and to be more responsive to parents. Staff are looking to integrate technology
offerings such as the Library Web presence (website, catalog, SkokieN et) to make it
easier for people to find various tools and to navigate through them. A single search box
for a user request, regardless of material type or fonnat, remains an elusive goal at this
point, although critical to users' plumbing the resources of online databases ..
Staff also picked up on opportunities for greater penetration of some market segments as
identified in our study with CIVICTeclmologies. Securing a Bookrriobile stop at Optima
Old Orchard Woods is a great first step in better serving the growing northwest comer of
Skokie. Work with school districts on registering children for library cards helps us reach
some children who may have been underserved, expands the use. of online databases
. appropriate for young people and helps the schools avoid duplicate spending on
expensive resources.
Improvements in the handling of holds, billing procedures and collection processes will
make the Library that much easier and convenient for patrons to use.
We have also invested in capacity-building with the completion of objectives such as
training staff in the use ofMicrosoft Office 2010, engaging staff in use of the Digital
Media Lab, taking advantage ofWebinar offerings for continuing education; restructuring
work patterns, and completing a new technology plan.
With well-coordinated effort of staff from all departments, we are well on our way to
addressing goals in our new strategic plan.
�7
· D~scussion followed re book discussion groups, the mo4uhir system that can create study
rooms without constructed walls, and the use of the Boardmaker. computer in Youth
Services
"ULC REPORT ON THE FUTURE OF LIBRARIES", SEAN O'CONNOR, CHICAGO
LIBRARIES EXAMINER, DATED NOVEMBER 11, 2010
The article was noted.
NORTH SUBURBAN LIBRARY SYSTEM
Mrs. Parrilli reported on the North Suburban Library System Regular Board Meeting held
November 22,2010.
Public Q & A About State of Systems and Merger Process:
The nieeting began with a public question and answer session, prompted by an email
from Bob Sanfilippo, Winnetka-Northfield Public Library Board President. Present was a
Winnetka resident, who reiterated the questions from Mr. Sanfilippo's email: 1) Who is
NSLS constituency? 2) Is the fiduciary responsibility ofNSLS to the State of illinois or
the library members? 3) Can five systems merging into one organization cover a larger
geographical area and provide a more efficient interlibrary loan service? 4) Before the
five library systems decided to merge into one, why wasn't an analysis done beforehand
to see if services provided would save a considerable amount of money? President Kathy
Caudill responded that the library systems began discussing their future about 8 months
ago when it was apparent State funding was in jeopardy. "The engine dri\ring" the NSLS
Board these past few months was that it "did not want to hand over the deed for the
property to the State, discontinue delivery services, and shut its doors."
Treasurer's Report:
The last of the State funding was appropriated, but yet not received. (A Chicago Tribune
article appeared Friday, November 26, 2010, stating the last of the library ·systems'
funding was distributed.)
Illinois State Library Director Anne Craig sent NSLS Board a request to refund "the
balance of the donations made by its library members. Board President Kathy Caudill
stated this issue will be addressed at the December's Board meeting.
There were some errors with the new budget reporting system, QuickBooks, that was
voted on at last month's meeting. Using the new system did not work as well as expected.
Staff will return to the MIP system and will not pay for technology support.
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8
Co-Directors Report:
As part of the merging process, the directors from the five library systems decided to
meet twice monthly. Their task is to gather and prepare the needed documents for the
State. President Caudill described the process of due diligence required by the State. It
was moved and approved that the Acting. Co-Directors Jan Hayes and Mary Witt be ·
appointed to the Merge Design Team. Library members can attend the Merge Design
Team meetings electronically and view updates on the entire process through
www.systemsmerger.info. Also, it was moved and approved to allow the Acting Co-.
Directors to work additional hours, not to exceed a total of 40 hours per week, on the due
diligence process.
Don Johnson reported on the van delivery service, stating that there was a40% drop in
items
~elivered
from 2.6 million items last year to 1.6 million items.
Real Estate Committee Report:
The "For Sale" sign has been installed in the front of the NSLS building. As of today, the
realtor has not given NSLS any updates. A Board member will follow up with the realtor.
~
November 13 "Garage Sale" was successful. In one day, $2,329 was collected.
Approximately 70 items are up for auction. The auction will run through December 13.
Whatever items are left over will be made available to the public. (A flyer on the auction
was distributed.)
Report from Gwen Harrison, Illinois State Library:
The Illinois State Legislature passed the State Finance Act stipulating that no general
revenue mon~y be spent for promotional items, effective August 2010 through August
2012. This law affects all Illinois agencies as well as state grant agencies. Live and Learn
grant applications are available. The Per Capita funding should be received soon, but Ms.
Harrison could not give a specific date.
New Business:
Jan Hayes, Mary Witt, and two Board members were appointed to the Due Diligence
Team. The prepared NSLS documents will be on a CD and sent to the State as required
for the library systems merger.
A resolution thanking the 4 7 library members who made a donation to keep NSLS in
operation was approved.
Discussion followed.
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COMMENTS FROM TRUSTEES
There were no Comments from Trustees.
COMMENTS FROM VISITOR
Mr. Friedman is a trustee ofWarren-Newport Libraryii1 Gurnee. He is chair of the
Trustee DevelopmeJ;It Committee and brought in Skokie Public Library Virt:ual Services
Librarian Toby Greenwalt to talk to the committee. Toby gave the committee a good
overview of the virtual environment as well as insightful information for staying ahead of ·
the curve. He was an excellent speaker.
ADJOURNMENT
At 8:44p.m. a motion was made by Mr. Graham, seconded by Mrs. Rich to adjourn the
regular meeting. The motion passed unanimously.
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Minutes, Wednesday, December 8, 2010
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Rich, Zelda R. (Secretary)
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12/8/2010
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PDF
9 p.
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Public Libraries -- Illinois -- Skokie
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LBM20101208.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2010s
library board meetings