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September 12, 2012
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, September 12, 2012.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:29p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Richard Basofin; Susan Greer; Mark Prosperi; and
Carolyn A. Anthony, Director.
Member absent: Zelda Rich.
Staff present: Teri Room, Coordinator of Collection Development; Barbara A.
Kozlowski, Associate Director for Public Services; Tobi Oberman, Head of Circulation
Services.
APPROVAL OF THE MINUTES OF THE REGULAR AND CLOSED MEETINGS OF
AUGUST 15, 2012
Mrs. Hunter made a motion, seconded by Mr. Prosperi to approve the minutes of the
regular and closed meetings of August 15, 2012, subject to additions and/or corrections.
There being no additions/corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Program Statistics
1st
Quarter F.Y. 2012-2013; Gift;
Personnel)
Mr. Prosperi made a motion, seconded by Mrs. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. PROGRAM STATISTICS 1ST QUARTER F.Y. 2012-2013
�2
5. GIFT: $18. FROM MR. AND MS. LEONARD MOSES IN
MEMORY OF MAURICE RASENICK
6. PERSONNEL: HIRE: BRADLEY JONES, FULL-TIME
TECHNOLOGY LIBRARIAN, YOUTH SERVICES
DEPARTMENT, EFFECTIVE OCTOBER 1, 2012.
The motion passed unanimously.
BILLS
A motion was made by Mrs. Parrilli, seconded by Mrs. Hunter:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
. APPROVE THE BILLS, SUBJECT TO AUDIT.
Mr. Basofin questioned the payment to Scariano, Himes and Petrarca. The opinion from
Scariano, Himes and Petrarca will be emailed to Mr. Basofin and Mr. Prosperi.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulation in August was down nearly 5%, led by a drop of more than 13%
in the loan of books to adults. The circulation of audio formats was down a similar
amount while magazine circulation is down by almost one third. Circulation of books in
electronic format has more than doubled since last August, but still accounts for a very
small portion of titles checked out. It is interesting that circulation of books to adults via
the Bookmobile is also down, albeit just over 4%, while circulation of mate1ials to youth
is up on the Bookmobile and down less than 1% in the Library. Lending to other libraries
was down both through Interlibrary Loan and through LINKin. The volume of Reference
and Information questions was down as was computer use. In spite of these declines, the
Gate Count was up more than 10% to 81,338 for the month.
STAFF PICNIC----The weather cleared for the annual Staff Picnic September 5. Staff
enjoyed hamburgers, hotdogs, wurst, and chicken breasts glilled by Hal Dickens and Gin
Gaiser. The grilled items were accompanied by coleslaw, potato salad, tomatoes, chips,
cookies and ice cream. A good meal and fellowship were enjoyed by all with thanks to
the Board for this end-of-summer staff appreciation event.
BOARD MINI-RETREAT----The Board will have a mini-retreat October 30 at 7 pm,
facilitated by Kathryn Caudill, an attorney and Board member at the Ela Area Library.
�3
She is also the former President of the North Suburban Library System. The Board will
review Trustee responsibilities and ethics, reflecting on how the Board functions.
VILLAGE MANAGER TO COME TO OCTOBER BOARD MEETING----Village
Manager AI Rigoni has asked that he and Traffic Manager Fred Schattner attend the
October Board meeting. They will bring along a representative or two from Gewalt
Hamilton, the consulting engineering firm. They would like to discuss the findings of
traffic studies on Oakton Street and some recommendations regarding traffic entering and
leaving the Library lot
BUILDING RENOVATIONS----Work on the second floor should be completed with
installation of audiovisual equipment in the new Business & Employment Center
September 20. A few punch list items are still being tended. Meanwhile, the four
additional study rooms and the new computer commons are in daily use by patrons.
Attention has turned to the first floor where the plan is to use attic stock to replace
heavily worn areas ofthe carpet, expand the world languages collection, set up some
reading lounges, and make improvements to an enlarged Teen area.
PARTNERSHIP OPPORTUNITIES-----The Library has been asked to support an
initiative by School District 69 to establish an after-school center at Lincoln Junior High
and also a proposal by Dominican University to initiate a certificate program for
preschool literacy services to the Hispanic community and other ethnic populations. Both
pro grams are seeking grant funding.
PLA LEADERSHIP PROGRAM-----Since 2006, Mrs. Anthony has served on a PLA
Leadership Task Force to establish a leadership development program for the
Association. As Chair of the Task Force this past year, Mrs. Anthony initiated a
successful application to IMLS for a planning grant to work with ICMA (International
City/County Managers' Association) in planning a leadership development program that
would foster partnership work between senior library staff and municipal officials in
order to achieve goals for the community. Friday evening September 7 and all day
Saturday September 8, Mrs. Anthony will participate in a meeting in Chicago with other
Task Force members and three representatives from ICMA to begin implementation of
the program plan.
READERS FIRST GROUP----A group of libraries calling itselfReaders First has been
formed by the signers to a statement of requirements regarding eBooks in public libraries
that was developed by theNew York Public Library. A statement of the expectations was
printed and sent to the major publishers. This past week, a Web-ex meeting was held
�4
among the large group of representatives to hear reports of progress on various initiatives
related to eBooks and digital content. Progress is slow, but everyone acknowledges the
need to work in concert to make ourselves heard and to improve our chances of success.
SPEAKING IN EGYPT----Mrs. Anthony has been invited by staff at the U.S. Embassy
in Egypt to give several presentations to librarians in Cairo and Alexandria on the topic
of programming in libraries next spring. Expenses will be covered and Mrs. Anthony will
take vacation to cover the estimated week away.
Mrs. Hunter said this is a very unique invitation and reflects highly on the Director and
the Library. Mrs. Hunter made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE BOARD OF LIBRARY TRUSTEES GRANT LIBRARY
DIRECTOR CAROLYN ANTHONY THE DAYS NEEDED FOR HER
PRESENTATIONS TO LIBRARIANS IN CAIRO AND ALEXANDRIA
ON THE TOPIC OF PROGRAMMING IN LIBRARIES NEXT SPRING
WITHOUT HAVING TO USE HER VACATION TIME.
The motion passed unanimously.
REPORT ON eBOOKS
Teri Room, Coordinator of Collection Development, reported that the Library now lends
Kindles, pre-loaded with books, for patrons to check out. So far, there are Kindles loaded
with Bestsellers, Business, and Select. Soon more Kindles will be loaded with Romance
and Mysteries.
Ms. Room provided the following eBook circulation statistics:
eBooks Circulation
August2012
August 2011
Percentage
change
eReaders
18 Kindles (7 more pending)
21 Sony Readers (17 adult,
4 youth)
eBooks from OverDrive
eAudiobooks from OverDrive
eBooks from Safari
eBooks from Gale
41 checkouts
24 checkouts
Up70%
Zinio (currently 31 magazines)
1539 checkouts 681 checkouts
532 checkouts
4 72 checkouts
216 sessions
13 8 sessions
122 full-text
unknown
retrievals
232 clicks
NA
Up 126%
Up 13%
Up 57%
�5
Skokie Public Library will be leaving the eBook consortium at the end of December and
will be contracting as a stand-alone library with OverDrive, the Library's distributor for
downloadable eBooks and eAudiobooks.
Kindles are very popular with library users and only OverDrive downloads to Kindles.
More advantages include: more control over the look of the OverDrive page on the
Library's website; no wait for non-Skokie patrons in the hold queue; and staff can choose
only the titles Skokie Public Library patrons want, reflecting more local interest.
The Skokie Public Library eBook group is currently working on these issues:
•
How might the Web page show patrons the Library's eBook content more easily, both
downloadable and read-on-the-screen.
•
Adding Library eBook vendors to the Acquisitions database so staff can easily keep
track of all the information about them.
•
Reviewing new vendors to see if new content is available.
•
Working on a section for the Collection Development Plan, to determine the purpose
and scope of eBook holdings.
•
Monitoring the work done throughout the country in regards to eBooks and their
distribution.
Discussion followed. The Board would like to be kept up-to-date on changes in the
eBook industry quarterly.
The Board thanked Ms. Room for her _presentation. Ms. Room left the meeting at 7:59
p.m.
APPROVAL OF ADOPTION OF TAX LEVY
Mrs. Anthony stated that the Board needs to adopt a tax levy for transmission to the
Village of Skokie. The 2012levy will be introduced as part of the Village's Levy
Ordinance in early December and acted on before the end of December. This levy will
fund the Library's 2013-2014 Fiscal Year.
The 2011levy was $12,507,675.00, representing an increase of 1% over the 2010 levy of
$12,383,836.00. Last month, Mrs. Anthony reported in some detail on the Library's
current standing in terms of revenue collections, the Reserve Fund, and expenses from
the General Operating Fund for the past seven Fiscal Years.
The Library's financial standing continues to be strong. The Library's cash position is
unusually good for this time of the year because the property tax bills for the full
collection were sent out so early this year by Cook County. While no one can be certain
�6
what the legislators in Springfield will do, the Village Manager has informed Mrs.
Anthony that there was such an outcry from mayors throughout the State when the
legislators proposed usurping the Corporate Replacement Tax that he doubts they will
move in that direction.
Therefore, Mrs. Anthony recommends to the Board a 1% increase in the levy for 2012,
yielding anticipated revenue of$12,632,752. in FY 2014. Board approval ofthe 2012
levy in the amount of$12,632,752. is requested.
A motion was made by Mr. Basofin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ADOPT AN OPERATING TAX LEVY IN THE AMOUNT OF
$12,632,752.00 FOR THE YEAR 2012, REPRESENTING A 1%
INCREASE OVER THE 2011 LEVY.
The roll call vote for approval was unanimous.
APPROVAL OF DIRECTOR'S COMPENSATION
Mr. Graham stated this item was discussed at the August meeting.
A motion was made by Mrs. Hunter, seconded by Mr. Basofin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES SET
LIBRARYDIRECTORCAROLYN ANTHONY'S SALARY AT
$171,360.00. FOR 2012-2013, EFFECTIVE AS OF MRS. ANTHONY'S
ANNIVERSARY DATE OF SEPTEMBER 19.
The roll call vote for approval was unanimous.
FRAUD PREVENTION- SKOKIE PUBLIC LIBRARY
Each year, the auditors ask about the Library's practices to reduce fraud. Because each
Board member is queried, Mrs. Anthony has prepared and distributed a description of
library practice for the Board's information.
Questions regarding procedures and suggestions are welcome.
Brief discussion followed regarding overtime for employees.
REVIEW OF LIMITS ON RECIPROCAL BORROWING
Last September, the Board approved an extension of Reciprocal Borrowing Privileges to
all public library members of RAILS who are in good standing. The Board further
decided to limit the number of items borrowed by persons from other libraries to three.
�7
Concerns were expressed at the time about the continuation of support for delivery of
materials by RAILS and/or the State Library. The Board directed that the policy be
reviewed annually.
Regarding support for delivery, both RAILS and the illinois State Library continue to
affirm that delivery of materials is the highest priority for service and funding. While
funding from the State to RAILS has been delayed, full funding has been pledged and
RAILS continues to have a year's operating funds in reserve.
The Board also expressed concerns last September about local support for some of
Skokie Public Library's neighboring libraries, based on observed happenings at the
Evanston Public Library and the Morton Grove Public Library. The Evanston Public
Library had closed their South Branch and threatened to close the North Branch. Library
Friends and volunteers started "The Mighty Twig", a renegade replacement for the South
Branch. In the past year, the Evanston Public Library Board has been successful in their
efforts to gain a measure of autonomy from the City and a dedicated portion ofthe levy
for library funding. Recently, it was announced that a rapprochement was in progress
between the Friends running "The Mighty Twig" and the Evanston Public Library, with
the Library pledging $100,000. this year in support to the Branch. Evanston Public
Library has a new Director, the former Deputy Commissioner of the Chicago Public
Library.
Morton Grove Public Library also experienced some upheaval in 2011, with a Board
election in which candidates pledged to limit library support, the dismissal of the Director
by the Board,· and interim administration by a team of two staff members. In the past
months, a new director has been named, support for the library has been maintained and
no staff reductions occurred.
Statistics regarding use of Reciprocal Borrowing show a decrease of 65% in items
borrowed from Skokie by residents of other communities. The traffic is still
overwhelmingly from our closest neighbors including Evanston, Morton Grove,
Lincolnwood, Niles, Glenview and Wilmette. The only change in pattern of use is that,
before limitation ofRBP items, Wilmette had greater use of Skokie than Glenview. Use
by Wilmette patrons has dropped sharply and, in fact, Skokie has become a net borrower
from Wilmette. None of our neighboring libraries have imposed restrictions on Skokie
borrowers.
Specifically, circulation to Evanston residents has declined 65% to 75% per month and
circulation to residents of Morton Grove has decreased 56% to 68% per month. A chart
�8
showing Reciprocal Borrowing use of Skokie Public Library by patrons of neighboring
libraries for eight months before and after the policy change is below.
Librarv
Evanston
Glenview
Lincolnwood
Morton Grove
Niles
Wilmette
LibriD
Evanston
Glenview
Lincolnwood
Morton Grove
Niles
Wilmette
Borrowed from Skokie Jan-Aug 2011
'
Total
71,350
10,883
29,945
46,037
15,488
12,230
185,933
Borrowed from Skokie Oct 2011-May 2012
Total
21,696
3,913
11,651
18,376
5,783
3,464
64,883
Monthly Average
8,919
1,360
3,743
5,754
1,936
1,529
3,874
Monthly Average
2,712
489
1,456
2,297
723
433
1,352
Before the limit of items, Reciprocal Borrowing accounted for a steady 14-15% of total
Library circulation. In recent months, RBP circulation has accounted for only 5% of total
Library circulation. Skokie Public Library continues to loan to other libraries nearly three
times what Skokie patrons borrow from other libraries. While before the limitation, only
Algonquin Public Library had a larger loan to borrow ratio than Skokie, since the
limitation six other libraries loan more items to Reciprocal Borrowers than Skokie does,
namely Arlington Heights, Ela Area Public Library District, Niles Public Library,
Northbrook, Schaumburg Township and Wilmette, in addition to Algonquin. Skokie
patrons only borrow an average of 3,100-3,500 items per month from other libraries and
that pattern has not changed significantly since the policy change to limit items loaned to
Reciprocal Borrowers.
In light of developments in neighboring libraries over the past year and in consideration
of a significant reduction in circulation from Reciprocal Borrowing, Mrs. Anthony
recommends that the Board lift the limits on Reciprocal Borrowing at this time.
A motion was made Mr. Prosperi, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES .
LIFT THE LIMITS ON RECIPROCAL BORROWING AT THIS TIME.
Lengthy discussion followed. Mrs.Hunter stated that she has not changed her mind. She
proceeded to read her statement regarding her strong feelings for keeping the three item
�9
limit in place. Her primary duty is to represent and safeguard the ~:::1for Skoki~ L..
.
[Je(' Cfu? i
e~d-t·n.~te_ b"f
t~xpayers. Mrs. Hunter said she has not seen figures for the-~
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More discussion followed regarding the governance of surrounding libraries; the
popularity of streaming DVDs, the popularity ofNetFlix, the Robbins Library, lifting the
limit for teachers and students in Skokipand PerC~~ .Gr~ts and legislatio11~1he \~ 1 cS.ia.hofl
~~cr~~t~a~~~~ffit~)ck~J ed.
€eflffiEI.eFea~m-e-Ffei+.-
After discussion, Mr. Prosperi amended his motion, seconded by Mr. Basofin:
AMENDED MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF
TRUSTEES RAISE THE LIMIT OF ITEMS FOR
RECIPROCAL BORROWERS FROM THREE TO SIX.
The roll was called: Mr. Basofin-yes; Mrs. Greer-no; Mrs. Parrilli-yes; Mrs.
Hunter-yes; Mr. Prosperi-yes; Mr. Graham-yes.
The motion passed.
Mrs. Oberman left the meeting at 8:39p.m.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the RAILS Board ofDirectors Meeting held August 24, 2012 at
the Geneva IL Service Center.
The following was taken from the video conference of the RAILS Board meeting and the
accompanying board reports:
Interim Executive Director Report: Jane Plass reported that the Board of Directors hopes
to fill the Executive Director position by January 2013. Deadline for applications is
September 30. The Associate Director position will not be filled at this time. Mary Witt
was appointed as Interim Assistant Director.
After library members reviewed the draft, the Resource Sharing Policy was edited and
submitted to the RAILS Policy Committee for review. The policy will then be placed
before the Board and illinois State Library for approval.
Approximately $20,000 worth of repairs to the fac;ade of the Wheeling service center
building was approved. Contract negotiations with the realtor are still in progress.
�10
Treasurer's Report: As of July 31, the cash and investment balance is $8,812,000, which
will cover twelve months of operations. RAILS Treasurer Jim Kregor reported that
RAILS is waiting for the remainder of the FY2012 Area and Per Capita Grant,
$5,362,500, which they hope to receive by the end of the calendar year.
A lengthy discussion ensued regarding surplus Educational/Endowment Fund from
Alliance Library System (ALS). In question is what to do with approximately $50,000 in
collected funds for the original purpose of scholarships and educational programs. Now
that it has been transferred to RAILS, the Board will need to decide if the funds remain
for educational/scholarship purposes, or should the balance be deposited in the general
operating fund. It was agreed that further study should be done and this issue be placed
on the next month's agenda.
It was reported that delivery service is on the rise, with an anticipated 24 million pieces
delivered by the end of this year. Because it has been difficult for delivery vans to make
deliveries to special libraries in the downtown Chicago area, RAILS has contracted with
a messenger service to provide this service.
Mary Witt made a presentation on the Community Online Forum, an opportunity through
the RAILS website which enables members to communicate with each other on various
subjects.
Board President Al Davidson announced the six committees for FY2013: Executive,
Executive Director Search, Delivery, Finance-Personnel, LLSAP, and Policy. Discussion
followed about having five or seven member committees and adhering to the Open
Meetings Act.
According to the RAILS website on September 4, Don Johnson, Wheeling Service Center
Delivery Supervisor, posted the following:
Due to an unexpected staffing shortage at the Wheeling Service Center, some routes may
have to be shortened on Tuesday and Wednesday this week. While we will do our best to
make as many of our regular stops as we can, some locations may need to be skipped on
one or more of those days. Staffing is expected to be back to normal on Thursday.
Next Board meeting: September 28, 2012.
COMMENT FROM TRUSTEE
Mrs. Hunter read most of an article from the Chicago Tribune, September 8, 2012,
edition entitled Chefs to serve as culinary diplomats. She was impressed with the State
�11
Department's imaginative focus on programming and wishes that Skokie Public Library
could do the same.
ADJOURNMENT
At 8:46p.m. a motion was made by Mrs. Hunter, seconded by Mr. Prosperi to adjourn
the regular meeting. The motion passed unanimously.
~Lclf~
\__
Karen Parrilli, Secretary
�
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Title
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Minutes, Wednesday, September 12, 2012
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Description
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Includes approval of adoption of Tax Levy
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9/12/2012
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PDF
11 p.
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Public Libraries -- Illinois -- Skokie
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LBM20120912.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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2010s
library board meetings
tax levy