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February 13, 2013
Minutes ofthe regular meeting of the Board ofTrustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, February 13, 2013.
CALL TO ORDER
John Graham, President, called the meeting to order at 7:30p.m.
Members present: John Graham, President; Diana Hunter, Vice President/President
Emerita; Karen Parrilli, Secretary; Susan Greer; Jonathan H. Maks, MD; Zelda Rich; and
Carolyn A. Anthony, Director.
Member absent: Mark Prosperi.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 9,
2013
Mrs. Rich made a motion, seconded by Mrs. Parrilli to approve the minutes of the regular
meeting of January 9, 2013, subject to additions and/or corrections. There being no
additions/corrections, the minutes were approved and placed on file.
CONSENT AGENDA (Financial Statement; Circulation Report; Library Use Statistics;
Report(s) from Department Head(s); Correspondence; Gifts; Personnel)
Mrs. Rich made a motion, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENT, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. REPORT(S) FROM DEPARTMENT HEAD(S)
4. CORRESPONDENCE: LETTER FROM JONATHAN H. MAKS,
MD, TO BOARD OF LIBRARY TRUSTEES DATED DECEMBER
19,2012 REACCEPTANCE OF JOINING LIBRARY BOARD
5. GIFTS: $18. FROM BARBARA KEER IN MEMORY OF BRENDA.
B. WEISS FOR PURCHASE OF A BOOK ON CD; $500. FROM
EVANSTON SUBARU IN SKOKIE FOR WINTER READING
CLUB
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6. PERSONNEL: RETIREMENT: KAROLYN FUKUDA,
ADMINISTRATIVE SECRETARY, ADMINISTRATION,
EFFECTIVE FEBRUARY 28, 2013; HIRE: DIANA RITTER,
ADMINISTRATIVE ASSISTANT, ADMINISTRATION,
EFFECTIVE FEBRUARY 25,2013.
Mrs. Hunter questioned the Cole Taylor fees. Mr. Graham asked Mrs. Anthony to make a
chart showing the fees for 6 or 12 months for the March Board meeting.
Dr. Maks arrived at 7:34p.m.
The motion passed unanimously.
YEAR-TO-DATE BUDGETARY STATUS
The Year-to-Date Budgetary Status was noted ..
BILLS
A motion was made by Mrs. Hunter, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
BALANCE SHEET FOR THE NINE MONTHS ENDING FROM 5/1112 THRU 1/31/13
The Balance Sheet for the Nine Months Ending from 5/1/12 thru 1/31/13 was noted.
DIRECTOR'S REPORT
USAGE----Circulation in January was up 3% over the same month last year with
increases in the use ofboth Youth and Adult materials. While circulation ofbooks to
adults increased only 1%, there was also an increase of nearly 60% in the use of eBooks
~·
as well as sustained growth in the circulation ofDVDs. Circulation of books to youth
jumped 8% with the launch of the Winter Reading Program. Interlibrary lending through
ILL and LINKin grew by double digits while Skokie's borrowing from other libraries
was flat. Reciprocal Borrowing has increased to nearly 7% of circulation, whereas it was
at a constant 15% of circulation before the limitations on borrowing. The gate count was
up over 20% from last January as more people come to the Library to use various
meeting rooms and simply to study or read in an attractive and quiet place. Use of other
digital resources such as Business 24X7, the Gale Virtual Reference Libniry, and the
Zinio file of magazines have also increased considerably from earlier in the Fiscal Year.
�3
VILLAGE SURVEY----The Village of Skokie conducted a community survey in the fall
of2012 as part ofThe National Citizen Survey administered in approximately 500
jurisdictions throughout the country. Of204 surveys that included a question about use of
the public library, Skokie ranked 5111 with an average rating of 89 on a scale with 67 as
good and 100 as excellent.
TOBY GREENWALT TO BE PLA LEADERSHIP FELLOW----Toby Greenwalt,
Virtual Services Coordinator, has been selected as one of 24 participants in a PLA
Leadership Academy from among over 160 applicants. The PLA Leadership Academy is
a pilot institute conducted in partnership with ICMA, the International City/County
Managers Association, and funded in part by IMLS. Mrs. Anthony has been involved in
obtaining the grant and developing the agenda for the program and will serve as one of
the coaches when the program is held at the Union League Club in Chicago in early
March.
MOLD IN WALLS----Staff discovered mold in the walls of the storage room between
the Craft Room and the Story Room in Youth Services. This past May, there was a failure
in the drinking fountain on the second floor which allowed water to gush down to the first
floor, nearly ruining the ceiling in the Story Room. At that time, insurance covered the
repairs to the Story Room ceiling, but the water between the walls was not discovered at
that time. Eliminating the mold will cost about $6,000., not including the cost of
replacing the wall, and this work is specifically excluded from the Library's insurance
coverage.
INNOVATIVE INTERFACES----Gail Shaw has been working with staff at Innovative to
install the new Sierra library system which will officially launch February 12, replacing
the Millennium system used by the Library in recent years. Sierra is a more open system
that will allow the Library to integrate non-Innovative products more easily. It will also
be easier for staff to use in moving from one module such as Circulation to another such
as Cataloging. Functionality for the public will be at least as good or better in all aspects
as with the present system.
In related news, Jerry Kline has completed the sale oflnnovative Interfaces and has
stepped down as Chairman of the Board. In May, he had sold the majority ownership to
private equity finns Huntsman Gay Global Capital and JMI Equity. Kim Massana is the
new Chief Executive Officer. We are told that no major changes in operation are
anticipated. Mrs. Anthony plans to go to the Innovative Directors' meeting in late March
to hear just what is happening.
�4
ADJUSTMENT IN FICA WITHHOLDING----Because Congress made decisions about
taxes at the very end of the calendar year, we were not able to make the additional 2%
withholding adjustment for FICA in employees' paychecks received January 4. The
Village informed us that we had until the end of the first quarter to make the adjustment.
We have decided that we will withhold the additional2% from the paycheck received
March 29. That will be a third paycheck that month so it will lack deductions for health
insurance and other elective deductions, making the 2% withholding less painful.
COMING TOGETHER IN SKOKIE---Coming Together in Skokie with a focus on the
Greek culture got off to a great start at the end of January and other programs have been
well attended. Board members are encouraged to read The Green Shore and to attend one
or more of the programs to be held throughout the community.
ALA MIDWINTER----Mrs. Anthony attended the Midwinter meeting of the American
Library Association in Seattle in late January and had a very busy schedule of meetings
for PLA and the ALA Public and Cultural Programs Advisory Committee. Mrs. Anthony
also attended a meeting of the Readers First group of about 200 libraries which had a
productive meeting with distributors of eBooks regarding what public libraries would like
to see from the vendors. The meeting was open and frank without hostility with the
vendors countering regarding their concerns recutting their competitive edge. It was a
worthwhile beginning to achieving more acceptable terms for licensing electronic books
in a complex market.
PROPOSED BUDGET FY 2013-2014
The nine month balance sheet of revenues and expenditures confirms that our estimatels
of static revenues including Corporate Replacement Taxes, Fines and Fees, Interest,
Grants and Other are about on target for the coming year. On the Expense side, the
Bureau of Labor Statistics data for twelve months ended December 2012 show a wage
and salary increase for state and local government workers of 1.1 %. The Salary line in
the budget allows for a 1.1% across the Board increase at the start of the Fiscal Year and
an additional 2% step increase at the time of their evaluation for those staff who are not at
top of scale.
We'll take a closer look at other budget lines next month. Conference and Memberships
line reflects a reduction because expenses are less when the ALA Annual Conference is
in Chicago. Offsetting that savings, however, is a PLA National Conference in Spring
2014 in nearby Indianapolis.
�5
APPROVAL OF EXHIBITION HONORING 75TH ANNIVERSARY OF THE
CALDECOTT A WARD
Skokie Public Library has been invited to host a special exhibition honoring the 75th
Anniversary of the Caldecott Award for children's book illustration. The exhibit was
curated by Lyn Ellen Lacy, a retired elementary school media specialist and author of
"Children's Literature: An Analysis ofCaldecott Award Winning Illustrations." The
exhibit features more than 160 pieces from 33 popular children's book illustrators. Most
of the artworks were supplied by the artists themselves and while there are numerous
final watercolor paintings, there are also pencil sketches and drafts with notations.
The exhibit was initially planned as a celebration of Maurice Sendak and the 50th
anniversary of "Where the Wild Things Are," but then evolved into a tribute after
Sendak's death in May, 2012. Two other award-winning children's illustrators Leo
Dillon and Remy Charlip also passed away iri 2012 and the exhibit is dedicated to them
also. From November through January, the exhibit was on display at the Appleton
Museum of Art in Ocala, Florida. An exhibition catalog features an essay by John Cech,
Director of the Center for Children's Literature and Culture at the University ofFlorida.
The exhi~ition is considered an official part ofthe 75th Anniversary of the Caldecott
Award. A Chicago area venue for the summer is desirable because of associated activities
that will be held in connection with the ALA Annual Conference in Chicago June 27-July
2. There will be a Preconference A Wild Ride: 75 Years of the Caldecott Medal, to be
held at the Art Institute. The ALSC (Association for Library Service to Children)
President's program will also be on the Caldecott Anniversary. The May issue of
Children and Libraries will be devoted to the Caldecott 75th Anniversary. Brian Selznick,
2008 Caldecott Medal Winner, has designed a custom logo for the Anniversary featuring
characters from Caldecott award-winning books dating back to the first in 1938.
The Caldecott Medal "shall be awarded annually to the artist of the most distinguished
American Picture Book for Children published in the United States during the preceding
year." John Cech in his essay observes that these outstanding works of art by children's
book illustrators are characterized by honesty about children's emotions and behavior,
transformation of the realistic into the fantastic, and bringing children with "profound
feelings, endless fantasies and brave souls" to life. In addition to artists already
mentioned, some of those represented in the exhibition are Molly Bang, Diane Dillon, Ed
Emberley, David Macaulay, Jerry Pinkney, Chris Raschka, Eric Rohmann, David
Wiesner, Ed Young, Mo Willems and Don Wood.
�6
Head ofYouth Services Jan Watkins has served on the Caldecott Committee and is
currently on the Board of the Association for Library Service to Children. Christie
Robinson has checked with our installer to confirm that the Library has sufficient wall
space to hang the exhibit. Related books and objects would also be featured.
It would cost $15,000. to host the exhibit throughout the summer. Mrs. Anthony
requested Board approval of this unusual expense for a special opportunity.
A motion was made by Mrs. Rich, seconded by Mrs. Hunter with stipulation:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY B-OARD OF TRUSTEES
APPROVAL HOSTING A SPECIAL EXHIBITION HONORING THE
75TH ANNIVERSARY OF THE CALDECOTT AWARD FOR
CHILDREN'S BOOK ILLUSTRATION IN THE AMOUNT OF $15,000.
AND THAT MRS. HUNTER BE PERSONALLY INVOLVED IN THE
PROMOTION AND PUBLICITY OF THIS EXHIBIT.
The motion passed unanimously. Mrs. Anthony and Mrs. Hunter will meet to discuss
Mrs. Hunter's involvement/ideas.
STRATEGIC PLANNING
An outline of the strategic planning process is in place including four four-hour meetings
of a primary planning committee with six additional committees looking at areas that
may become larger clusters of service in the future. These areas are identified as follows:
•
Access Services (how people identify, find, and obtain needed resources)
•
21st Century Literacy and Training (life skills, creative, social)
•
Partnership and group work (in community or in-house)
•
Individual service (Book-a-librarian, BookMatch, Employment Resource, etc.)
•
Programming (inc. civic engagement, facilitated experience, etc. as well as
presentations)
•
Local information (SkokieNet, newspaper index, local history, Skokie authors, etc.)
The committees will prepare short reports on the opportunities, issues and challenges of
greater development of activity in the service cluster. How does the cluster overlap with
others? What skills will staffneed to expand offerings in these service areas? What
resources and support services will be required? The reports will be prepared by March
14.
Board comment and input into the planning process is welcome. Library trustees have
received an invitation to a Community Conversation about the Future of the Public
�7
Library. About 60 members of the community have been invited. We hope to engage
thoughtful people in dialogue about the ways in which libraries are changing and to hear
their ideas of what they hope doesn't change as well as which developing opportunities
they would like to see the Library pursue. The Board may want to have its own
discussion of these matters in addition to participating in the larger Community
Conversation.
Mrs. Rich has volunteered to take Mrs. Parrilli's place on the Strategic Planning
Committee.
Lengthy discussion followed regarding Skokie's demographics and the ways the Library
can serve its users best.
USE OF THE BUSINESS CENTER
Board member Diana Hunter asked for a report on use of the new Business Center. The
Business Center has been very well received and appears to be welcomed by the homebased and small business community. Although the Chamber Board had one meeting in
the Business Center in October, the Center officially opened in November.
Mrs. Anthony distributed a chart of the bookings of the large room in the Business Center
by outside groups and for Library-sponsored functions for the past three months. Mrs.
Anthony also included a chart of the bookings for the smaller rooms showing a growing
number of bookings and persons served each month with a total of 86 bookings and 243
people served by use of the smaller rooms.
The Board thanked Mrs. Anthony for her report.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
Mrs. Parrilli reported on the RAILS Board of Directors meeting January 25, 2013 held at
the Burr Ridge Facility.
The Board ofDirectors approved the Minutes of the Closed Session of the November 2,
2012, meeting and the special meeting on January 4, 2013, regarding the sale ofthe
Shorewood property and the listing of the Coal Valley property. The Board approved the
sale of Shorewood property in the amount of $450,000. Also approved was the listing to
sell the Coal Valley facility at an asking price of$495,000. (In the February 6 RAILS
eNewsletter, the Wheeling building has been sold [the sale price was not mentioned],
with an agreement to lease space for continued RAILS delivery services.)
�8
Treasurer's Report: Jim Kregor reported that RAILS received its final payment for
FY2012 Area and Per Capita (A&PC) grant. The payment of$1.1 million was made
toward the FTY2013 A&PC grant from the Library Services and Technology Act
(LSTA) FY2011 funds. As ofDecember 31, 2012, "cash and investment balances are
approximately $13.4 million", which represents 18 months of operating funds. The
Y-T-D December expenditures are 9.7% below budget. RAILS received a bequest from
the estate of a former Alliance Library System employee in the form of cash and
government bonds totaling $44,596.36, which will be used for special programs to be
determined.
Report from Interim Executive Director Jane Plass (November-December 2012): There
has been an on-going search to fill a new position ofDirector of Member Development
and Resource Sharing. She mentioned the search committee is close to making its
selection and the position will be filled by February 1, 2013. In her report she mentioned
that RAILS and IHLS have formed a working group to explore a state-wide cooperative
eBook collections model. (In the February 6 RAILS eNewsletter, the working group is
investigating two models: an Illinois model and a multi-state consortium.)
Report from the new Executive Director Dee Brennan (January 2013): After being on the
job for 15 days, she is conducting town hall meetings at different facilities in order to
introduce herself to as many people from member libraries throughout the RAILS'
regions. (See my comments from the Wheeling meeting.) With Ms. Brennan's position as
Executive Director, Jane Plass has been named Associate Executive Director.
Illinois State Library (ISL) Report: Their representative mentioned that all member
libraries must complete the necessary requirements through the ISLISUSI certification no
later than March 31, 2013. They introduced a new staff member who is charged with
delivery services, specifically working with member libraries on standardization and a
pilot delivery program.
Report on Delivery Services: Delivery Supervisor Mark Hatch reported that the
implemented "standardizations, efficiencies, and other cost-cutting measures" have saved
$174,000 in the 2012 Y-T-D projected budget. The Delivery Committee will bring to the
February Board n1eeting its recommendation to follow through with a two-year pilot
study to streamline/outsource delivery services beginning July 1.
Items approved by the Board:
•
Implementation of the Advisory Outreach Center located at the Burr Ridge facility, as
part of the Talking Books grant;
�9
•
Acceptance of the videoconferencing contract template to be used when entering into
an agreement on relocated RAILS-owned equipment at member libraries;
•
Adoption of the RAILS Privacy Policy to protect members' personal information
gathered in L2 website;
•
Adoption of the Revised Fiscal Accountability to approve changes to signatories; .
•
Adoption of Indemnification Policy;
•
Appointment of a nominating committee to prepare a slate of candidates for open
Board positions as of July 1, 2013;
•
Adoption of Flexible Spending Benefits for employees.
Comptroller Jim Kregor reported that there is a mortgage balance of $1,092,000 for the
East Peoria facility, with refinancing the loan due August 2013. Proceeds from the sales
of the Wheeling and Shorewood buildings would be enough to cover the balloon
payment. He is awaiting the loan proposal from the mortgage holder. The Board will be
asked to make its recommendation at its next meeting.
In addition, on January 24 Mrs. Parrilli attended a "Meet and Greet" with RAILS new
Executive Director, Dee Brennan, at the Wheeling facility. She introduced herself and
stated that she is from Oak Park Public Library, and previously from Massachusetts. She
spoke on:
•
A new approach to resource sharing with input from member libraries.
•
The upcoming sale of the Wheeling property, with the measure going before the
Wheeling City Council for zoning.
•
Her concern about RAILS staff and "morale." Lost in the consolidation was the
human contact among members. RAILS is looking into meeting places as part of
dividing the RAILS area into 15 regions. (Originally, Northbrook was designated as
SPL's regional site, but their library is under construction.) Member libraries have the
option to choose another region.
•
Talking Books and Braille services localized in BulT Ridge and Springfield.
•
Delivery services- There was little to no response to the recent RFP and bid request
conducted by ISL. Vendors stated there were too many variables to bid services
properly. Staff is cu!Tently looking into a pilot program for a state-wide, more
efficient system.
•
There is grant money from the state to help libraries with eBook services.
•
General Assembly is considering providing library grants, with no foreseeable cuts,
mainly because of advocacy. "Springfield is listening to library directors, staff, and
advocates."
�10
Next meeting: February 22, 2012, at the East Peoria facility.
The Board asked Mrs. Parrilli to investigate who purchased the RAILS Wheeling facility
and the sale price, if possible.
COMMENTS FROM TRUSTEES
The Greek culture article from the Chicago Tribune was noted.
Mrs. Hunter suggested the Board re-examine the policy of not charging for programs.
She stated that Michael Phillips (movie critic, Chicago Tribune) will speak at Elmhurst
College on "Why Go To The Movies" in April and is charging $10 per person admission.
Along with admissions collected, the remainder of the Harry Hunter Fund could be used ·
to bring Michael Phillips to Skokie Public Library. She stated that charging for special
programs could bring more dynamic events to the Library. Mr. Graham said this item will
be placed on the March agenda.
Mrs. Greer left at 8:46p.m.
ADJOURNMENT
At 8:48p.m. a thotion was made by Mr. Graham, seconded by Mrs. Rich to adjourn the
Karen Parrilli, Secretary
�
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Title
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Minutes, Wednesday, February 13, 2013
Creator
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Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Date
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2/13/2013
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PDF
10 p.
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Public Libraries -- Illinois -- Skokie
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LBM20130213.pdf
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Skokie Public Library, Skokie, IL
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eng
2000s (2000-2009)
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Serial publication, paper document
2010s
library board meetings