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June 11, 2008
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held
in the Skokie Public Library Board Room, Wednesday, June 11, 2008.
CALL TO ORDER
Diana Hunter, President/President Emerita, called the meeting to order at 7:34p.m.
Members present: Diana Hunter, President/President Emerita; John Graham, Vice
President; Dayle Zelenka, Secretary; Richard Basofin; Susan Greer; Zelda Rich; Dr. John
M. Wozniak; and Carolyn A. Anthony, Director.
Guest present: Paul Steinbrecher, Architect.
Staff present: Barbara A. Kozlowski, Associate Director for Public Services.
APPROVAL OF THE MINUTES OF THE REGULAR, CLOSED AND ANNUAL
MEETINGS OF MAY 14,2008
Dr. Wozniak made a motion, seconded by Mr. Basofin, to approve the minutes of the
regular, closed and annual meetings ofMay 14, 2008, subject to additions and/or
corrections. There being no additions or corrections, the minutes were approved and
placed on file.
CONSENT AGENDA (Financial Statements; Circulation Report; Library Use Statistics;
Almual Reports F.Y. 2007-2008; Report(s) from Department Head(s); Personnel)
Mr. Zelenka made a motion, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. LIBRARY USE STATISTICS
3. ANNUAL REPORTS F.Y. 2007-2008: GENERAL OPERATING
FUND; RESERVE FUND FOR THE PURCHASE OF SITES AND
BUILDINGS; 2001 DEBT FUND; STATISTICAL SUMMARY;
PROGRAM STATISTICS; ADULT SERVICES DEPARTMENT;
INFORMATION DESK STATISTICS & DATABASE USE
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STATISTICS; CIRCULATION DEPARTMENT; TECHNICAL
SERVICES DEPARTMENT; YOUTH SERVICES DEPARTMENT
4. REPORT(S) FROM DEPARTMENT HE.t\D(S)
5. PROGRAM STATISTICS 4th QUARTER F.Y. 2007-08
6. PERSONNEL: PROMOTION: RICHARD KONG, FULL-TIME
REFERENCE LIBRARIAN, ADULT SERVICES DEPARTMENT,
TO FULL-TIME SUPERVISOR OF COMPUTER LAB
ASSISTANTS, ADULT SERVICES DEPARTMENT, EFFECTNE
JUNE 2, 2008; HIRES: ANNIE LIN, TEMPORARY PART-TIME
SUMMER READING CLUB PROGRAM ASSISTANT, YOUTH
SERVICES DEPARTMENT, EFFECTNE MAY 31, 2008;
KASSANDRA COOPER, TEMPORARY PART-TIME SUMMER
READING CLUB PROGRAM ASSISTANT, YOUTH SERVICES
DEPARTMENT, EFFECTNE MAY 31, 2008; SHIRA HARRIS,
TEMPORARY PART-TIME SUMMER READING CLUB
PROGRAM ASSISTANT, YOUTH SERVICES DEPARTMENT,
EFFECTIVE MAY 30, 2008; STATUS CHANGES: JUDY
ZARTMAN, FROM FULL-TIME INFORMATION ASSISTANT,
ADULT SERVICES DEPARTMENT, TO PART-TIME SALARIED
TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTNE JUNE 19, 2008; ATHENS MORENO,
FROM PART-TIME BOOKMOBILE ASSISTANT, ADULT
SERVICES DEPARTMENT, TO FULL-TIME BOOKMOBILE
ASSISTANT, ADULT SERVICES DEPARTMENT, EFFECTIVE
JUNE 2, 2008; TERMINATIONS: ROAL McCLENNON, PARTTIME BOOKMOBILE ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTNE MAY 23, 2008; JAMES WESTEN,
PART-TIME TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTNE JUNE 22, 2008; JOSH ELLIS, PARTTIME TECHNOLOGY ASSISTANT, ADULT SERVICES
DEPARTMENT, EFFECTNE JULY 3, 2008.
The motion was approved unanimously.
BILLS
A motion was made by Mr. Graham seconded by Dr. Wozniak:
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MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was unanimous.
DIRECTOR'S REPORT
USAGE----Circulation in May was up nearly 8%, led by Youth book circulation and
Adult DVD borrowing. Staff efforts with the collection deserve to be mentioned as well
as "customer appreciation" incentives to receive a "thank you" with multiple check-outs.
The new, lightweight green bags have been very popular. Bookmobile use was also up,
perhaps due to the largely nice spring-like weather in May. Use of online databases was
up more than 8% from last May, with an 11% increase in the number of persons logging
on. Use of the online guides to databases was also up for the month. Tllis is a great start
to the new Fiscal Year.
MEMBER INITIATIVE GRANT----It appears that the Library may get a second
member initiative grant, this one from State Senator Ira Silverstein who has previously
directed funds to the Library. This grant would be for $10,000. and is contingent upon
paper work being filed with the Department of Commerce and Economic Opportunity
and processed in a timely manner.
FESTIVAL OF CULTURES----The Festival ofCultures was quite successful with an
estimated attendance of32,000 over the two day event May 17-18. The Bookmobile was
on site for the entire Festival and the Library also staffed the Children's Pavilion which
featured an obstacle course this year as well as bean plantings and face painting. A rockclimbing wall and moonwalk were popular substitutes for the animal rides which had
become problematic.
ULC AUDIOCONFERENCE---Three staff and Mrs. Anthony listened to an
audioconference on scenario planning presented via telephone by the Urban Libraries
Council. A 20-minute keynote was delivered by Maryln Walton of Herman Miller
Furniture, followed by brief presentations by four library directors and the opportmlity
for comment. Maryln talked about scenario planning as a way to envision some possible
future situations and how the organization might change as a result. The technique is a
tool for bridging certainties and uncertainties and for outside-in thinking which considers
how general societal trends might impact the work of the organization. She cited as an
example that Herman Miller was the first to develop the idea of the cubicle based on what
they saw as trends in employment practices. The library directors each discussed a
possible library future with various combinations of increased/decreased funding and
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increased/decreased use. All stressed thinking of the library as a part of the community
(not a stand-alone institution), of keeping pace with changing demographics, engaging
the user and taking risks. The library needs to think continually of in-library use, outreach
in the community and online or virtual use. The library must also reach out to the
occasional user and look for ways to involve the non-user as well as paying attention to
those who are already adept at library use.
ALA ANNUAL CONFERENCE----Seven staff members and Mrs. Anthony will attend
the ALA Annual Conference in Anaheim, California later this month. Mrs. Anthony is
, still on the PLA Board and Executive Committee through this conference. Mrs. Anthony
will be meeting one day with the ALA task force that is working on developing a
certification process for library support staff. The first step has been to determine and
describe competencies which can be endorsed by all ALA divisions. Mrs. Anthony
represents PLA on the task force and had principal responsibility for developing the
competency statements for youth service and readers advisory.
ILA STANDARDS----Mrs. Anthony is a member of the committee that is charged with
revising the State standards for libraries "Serving Our Public." The standards were last
revised in 2002. A new chapter on technology will be introduced; marketing will be
featured; and other chapters will be updated and revised to be more useful. There is an
article about the revision process in the June issue of the ILA Reporter.
COMMUNITY ACTIVITY----In addition to the Festival of Cultures, Mrs. Anthony
attended a luncheon for the Chamber of Commerce, a Women in Business meeting at the
Library, the Taste of Skokie Valley (sponsored by the Chamber and Rotary), a retirement
reception for District 219 School Superintendent Neil Codell and a United Way luncheon
tins past month.
VACATION----After returning from ALA, Mrs. Anthony will be in the Library for just a
couple days before taking off to Maine for a family wedding over a long July 4 weekend.
Mrs. Anthony should be in town most of the summer until the end of August when she
will head up to Door County for about 10 days.
FIRST PLACE CABLE AWARD----The SkokieNet Teen Volunteers wonl st place at the
Cable Commision Award Ceremony for their video interview with Holocaust Museum
Site Director Lillian Polus Gerstner. The teen volunteers worked with Skokie Public
Library intern Clare Keating in the production of the video.
PARKING LOT CONSIDERATIONS
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Mrs. Anthony stated that with the closing on the house at 7935 Park Avenue on June 6,
she is looking ahead to development of plans for completion of the parking lot. The
Library will need to request a zoning change for the parcel, vacation of the alley north of
the property and consolidation of all the recently acquired parcels into one PIN number.
On Tuesday, June 10, Mrs. Anthony met with Village staff in the Planning Department
and Traffic Engineering to review the existing plans for parking lot expansion and to
consider what changes might be needed. They also discussed the burial or diversion of
utility lines currently crossing the parking lot. The Library will file applications for these
changes by July 2 so that the matters will be considered at the Plan Commission meeting
August 7. Plan Commission recommendations are advisory and need to be approved by
the Village Board. Another matter will be a new application to the Metropolitan Water
Reclamation District for approval of plans regarding water retention and drainage.
Meanwhile, architect Paul Steinbrecher has reviewed the drawings with an eye to
improving the visual appearance of the west fa9ade (as the main Library entrance) and
creating an area or areas for pick-up and drop-off of passengers. Mr. Steinbrecher
presented some preliminary sketches which he prepared as well as one that the Village
staff prepared.
Lengthy discussion ensued regarding sequencing of events, pick up and drop off of
passengers in the west parking lot, grading and water retention; one way-two way traffic
in the lot; landscaping with a clean and modem flow; sculpture near the west entrance;
and a sign along Oakton Street. Mrs. Greer asked that permeable asphalt be considered.
Mr. Steinbrecher will look into this.
A motion was made by Mr. Graham, seconded by Dr. Wozniak:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY APPROVE THE GENERAL
IDEAS IN THE SCHEME PRESENTED BY THE VILLAGE OF
SKOKIE WITHOUT A SIGN ON OAKTON STREET.
The motion passed unanimously.
The Board thanked Mr. Steinbrecher for his presentation. Mr. Steinbrecher left the
meeting at 8:32p.m.
BACKLOTBASH
Mrs. Anthony reported that plans are underway for the Backlot Bash, to be held in the
area north of Village Hall Friday, August 22-Sunday, August 24. Permission for the
closing of Oakton Street has already been obtained. There will again be a stage in the
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street with entertainment throughout the day Saturday and Sunday as well as evenings f>~cffFriday and Saturday until I 0 p.m. and Sunday until 8 p.m.
~11 ~
It is proposed that the main part of the Library be closed at 6 p.m. Friday and remain
closed through the weekend. The Bookmobile will again be parked in the Library service
drive to provide limited collection access. There will be programming for children and
families in the Mary Radmacher Room and the Petty Auditorium Friday evening,
Saturday afternoon and evening and Sunday afternooJ.fother activities for children will
be offered on the sidewalk area to the east of the Library Saturday and Sunday afternoon.
Mrs. Anthony distributed a page outlining these activities. Board approval of these plans
is requested.
Mrs. Anthony also distributed a proposed agreement for use of the north part of the
Library's west lot during the Backlot Bash. The agreement is identical to last year's, with
just a change of dates. Board approval of this agreement is also requested.
Discussion followed. Dr. Wozniak made a motion, seconded by Mr. Zelenka:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE CLOSING THE LIBRARY AT 6PM AUGUST 22, 2008
THROUGH AUGUST 24, 2008 WITH THE MARY RADMACHER
MEETING ROOM AND PETTY AUDITORIUM BEING USED FOR
PROGRAMMING FOR CHILDREN AND FAMILIES FRIDAY
EVENING, SATURDAY AFTERNOON AND EVENING AND
SUNDAY AFTERNOON AS PRESENTED.
The motion passed unanimously.
A motion was made by Mr. Graham, seconded by Mrs. Rich:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE AGREEMENT FOR USE OF THE NORTH PART OF
THE LIBRARY'S WEST LOT DURING THE BACKLOT BASH AS
PRESENTED.
The motion passed unanimously.
FINAL REPORT ON GOALS AND OBJECTIVES FY 2007-2008
Mrs. Anthony presented the Final Report on the Goals and Objectives for Fiscal Year
2007-2008. Brief discussion followed.
A motion was made by Mr. Zelenka, seconded by Mr. Baso:fin:
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~
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
ACCEPT THE GOALS AND OBJECTIVES FINAL REPORT FOR
FISCAL YEAR 2007-2008 AS PRESENTED.
The motion passed unanimously.
The Board thanked Mrs. Anthony for keeping them well informed.
GOALS AND OBJECTIVES FY 2009
The Goals and Objectives for Fiscal Year 2009 were presented by Mrs. Anthony.
Lengthy discussion ensued regarding the proposed "Book a Librarian" service;
programming at other sites in the community; adding power on the second floor for
additional laptops; proctoring exams; and establishing a media lab.
A motion was made by Dr. Wozniak, seconded by Mr. Zelenka:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE OBJECTIVES FY 2009 AS PRESENTED BY THE
DIRECTOR.
The motion passed unanimously.
ARTICLES
"hnmigrants Assimiliate Faster: Report Details How Quickly Foreign-Born Embrace
American Culture", USA Today, May 13; 2008
The article was noted.
"A Manifesto for Rethinking Resource Sharing", Interface, ASCLA (Association of
Specialized and Cooperative Library Agencies), Volume 30, Number 1, Spring 2008
The article was noted.
LIBRARY PRODUCTION STUDIO CHANNEL 24
The May 2008 Cable Guide was noted.
The Studio (formerly Library Cable Network)
Mrs. Anthony said the Board asked for information about The Studio and the contractual
work it has taken on in recent years. A brief background may be helpful. The Library
Cable Network was launched in 1983 by the public libraries in Arlington Heights,
Schaumburg and the Indian Trails Public Library in Wheeling in order to jointly produce
programming for a library public access channel in each of the member communities.
�8
Skokie Public Library joined the consortium in 1986. Over the years, some libraries such
as Highland Park, participated for a while and left. Des Plaines Public Library and
Prospect Heights Public Library joined and continue to participate while Schaumburg
Township District Library and Indian Trails Public Library ceased participation over
issues about lack of channel reception in some communities in their districts. Library
Cable Network was successful in enabling participating libraries to economically produce
library programming for the local PEG channel. Area libraries were cited as examples of
success by the cable companies which took back PEG channels from some of the school
districts, park districts and others which did not make adequate use of the PEG channels
provided to them.
The rationale for presenting library programs on the cable channel was clearly defined: to
reach out in the community and serve people in their homes, to get more mileage out of
excellent library programs which have rather limited one-time attendance at the Library;
and to hold onto the valuable real estate ofthe cable channel. A recent article in the New
York Times talked about cable networks building on their ratings gains. "Since the early
1980s when they represented 10 percent of all TV viewership, cable channels have
slowly and steadily expanded their share ofthe audience, to more than 55 percent
now .... " (Brian Stelter "Cable Networks Trying to Build on Their Gains in Ratings"
NYT, 5/26/08, p.C5).
When the Park Ridge Library withdrew :fi:om LCN membership in 2004, it was agreed by
member library directors that we could not just assess ourselves more to make up the
difference. It was not possible to recruit new Library members to the consortium as
libraries which had not jumped on the cable bandwagon had lost their opportunity to have
or retain their own channel. Some libraries have only shared time on a municipal or
community channel. Meanwhile, the NSLS program "What's New in Libraries?" had
given some libraries a taste ofthe marketing potential of cable and they were really
interested in producing programming. In 2005, LCN generated $5,000. in contracts,
growing to $16,000. in 2006, $25,000. in 2007 and $46,000. in 2008. This past year, the
largest contract was with member Arlington Heights Memorial Library for $18,000. for
Library Videologs, brief videos shown on the library website. Another large project for
$7,000. was completed for Lincoln Trail Library System on the topic of diversity.
Warren-Newport Public Library contracted for $2,550. in programming and Gail Borden
Public Library for $5,100. in programming including a DVD submittal with their winning
John Cotton Dana Award submission. Ela Area Public Library commissioned a virtual
tour for $2,000. while Des Plaines has taped some library Board meetings. Metropolitan
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Library System produced some orientation sessions, and Glencoe, Lake Forest Public
Library and Algonquin Public Library all contracted for taping of special library
programs such as author presentations. Contracts include the provision that the Studio has
the right to show any program on member cable channels. In many cases, the Studio is
both generating revenue and adding to the program mix.
Moving forward, the Executive Committee (consisting of the member directors of
Arlington Heights Memorial Library, Des Plaines Public Library, Prospect Heights
Public Library and Skokie Public Library) anticipates that the focus of the Studio will
shift to the creation of visual content for use on websites and plasma screens, while the
production of programs for cable television as well as contracted production work Will
continue. Skokie Public Library has plans for production of a 10-minute film about
library services that may be shown in parts on the website, but could also be given as a
DVD to persons who sign up for a new library card, taken out to present to groups in the
community or shown on plasma screens in the Library.
YouTube has certainly made evident the popularity of visual media. Staff will look to
produce segments for library progrru.mning and for marketing purposes.
Mrs. Anthony said that "What's New in Libraries?" will cease production this summer.
The Board thanked Mrs. Anthony for her report.
NORTH SUBURBAN LIBRARY SYSTEM
There was no report from Mr. Zelenka.
COMMENTS FROM TRUSTEES
Mr. Zelenka said that the Library's advertisement for a Virtual Services Coordinator is
abuzz in the local library community.
Mrs. Anthony showed the new Skokie Lifestyle Magazine put out by the Skokie
Chru.nber of Commerce. She pointed out the article about Skokie Public Library and the
Library ad in the magazine.
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ADJOURNMENT
At 9:22p.m. a motion was made by Mr. Graham, seconded by Dr. Wozniak to adjourn
passed unanimously.
�
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Minutes, June 11, 2008
Subject
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Public Libraries -- Illinois -- Skokie
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Skokie Public Library. Board of Trustees
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Skokie Public Library, Skokie, IL
Date
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2008-06-11
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Zalenka, Dayle (Secretary)
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PDF
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eng
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2000s (2000-2009)
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LBM20080611.pdf
library board meetings