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May 8, 2019
Minutes of the regular meeting of the Board of Trustees of the Skokie Public Library held in the
Skokie Public Library Board Room, Wednesday, May 8, 2019.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 6:33 p.m.
Members present: Mark Prosperi, President; Karen Parrilli, Secretary; Mira Barbir; Susan
Greer; Eugene Griffin; Jonathan H. Maks, MD; and Richard Kong, Director.
Member absent: Diana Hunter, Vice President/President Emerita
Staff present: Laura McGrath, Deputy Director
COMMENTS FROM OBSERVERS
There were no observers present.
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF APRIL 10, 2019
Dr. Maks made a motion, seconded by Mrs. Parrilli to approve the minutes of the regular meeting
of April 10, 2019, subject to additions and/or corrections. There being no additions or corrections,
the minutes were approved unanimously and placed on file. The vote was 6 ayes and 0 nays.
DIRECTOR’S REPORT
Renovation Update
Andrew Berman Architect (ABA) visited the library for two days in April, spending most of the visit
meeting with library staff and consultants (i.e., structural, lighting, and MEP), and presenting an
update of the plans to the Board. On April 26, ABA sent the design development files, which will
allow Shales McNutt (SMC) to initiate the next revision of the cost estimates by mid-May. Design
refinements will be made over the next three months while work begins on the construction
documents, which are expected to be 50% complete by July 2019. Mr. Kong has scheduled a meeting
with the Village Mayor, Manager, and other Village leaders on May 31 to provide an update on the
library’s overall plans. There has also been discussion about the possibility of starting some
processing work for the second floor collection prior to the start of the renovation, as early as this
summer. More details about the renovation plans will be shared with the public during this time.
The Board briefly discussed Mr. Berman’s design for the staircase in the renovation plans, the permit
approval and inspection, processes, the upcoming bond process, and the communication about the
renovation.
Fifth Third Bank
On May 6, the library transitioned some of its main banking accounts from MB Financial Bank to
�Fifth Third Bank due to the latter’s acquisition of the former. Training has been scheduled so there
will be no disruption of access to the library’s accounts during the transition.
Stand Against Racism
Many library staff and some patrons gathered outside on Oakton Street on Thursday, April 25, to
participate in this year’s Stand Against Racism, organized by YWCA Evanston/North Shore. The
library group spread across the Village Green area in order to connect with the crowd standing
outside of the Village Hall, and was joined by congregants of St. Peter’s United Church of Christ
standing on the north side of the street.
2019-2020 Community SEED Groups
Skokie Cares, of which the library is a member, is planning for the third year of community SEED
(Seeking Educational Equity and Diversity) groups. These groups will be open to members of the
community, starting with Skokie and Niles Township. Though the exact pairings of facilitators and
host sites is not yet finalized, the library will once again assist with facilitation, though not hosting
due to the anticipated renovation. Other partners who are hosting or providing facilitators include
School District 69, School District 73.5, Skokie Park District, and the Village of Skokie. This will be
an opportunity for residents and people working in Skokie to learn more about issues related to
equity, inclusion, and diversity through exploration of personal beliefs and biases, as well as
structural systems of oppression, power, and privilege.
Festival of Cultures
The 29th Annual Skokie Festival of Cultures is scheduled to take place at Oakton Park on Saturday,
May 18 and Sunday, May 19, 2019. Once again, the library is helping to plan the event. We will have
a booth with children’s activities and early bird sign-up for this year’s Summer Reading program,
“Friends & Neighbors.” The new library book bike will also make its first public appearance outside
of the library.
Town Hall Meeting
State Senator Ram Villivalam, State Representative Mark Kalish, and Congresswoman Jan
Schakowsky came together for a town hall held at the library on Wednesday, April 24. The Petty
Auditorium was filled to its capacity, and it was clear that there was a lot of engagement with issues
on the state and national level.
Mrs. Parrilli asked about the temporary lockdown at the library on May 7. Ms. McGrath summarized
the incident for the Board. The Board discussed active shooter training and security cameras.
BILLS
Ms. Barbir asked a question about some of the larger ticket items under the technology line. Mr.
Kong clarified them for her. She also asked about the library’s analysis of return on investment for
the various digital content services being provided to the patrons. Mr. Kong explained that staff is
�constantly monitoring use of the services and in the past has eliminated services when they are not
being used sufficiently to warrant the expense.
A motion was made by Mr. Griffin, seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE BILLS, SUBJECT TO AUDIT.
The roll call vote for approval was 6 ayes and 0 nays; the motion passed unanimously.
YEAR-TO-DATE BUDGETARY STATUS
The Board noted the budgetary status.
ANALYSIS OF GENERAL OPERATING FUND FOR THE SEVEN FISCAL YEARS
The Board noted the analysis of the general operating fund for the past 7 years.
CONSENT AGENDA (Financial Statement; Circulation Report; Dashboard, Reports from
Department Heads; Gifts; Personnel)
Dr. Maks made a motion, seconded by Mr. Griffin:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FINANCIAL STATEMENTS, SUBJECT TO AUDIT,
AND THAT THE FOLLOWING CONSENT AGENDA ITEMS BE
PLACED ON FILE:
1. CIRCULATION REPORT
2. DASHBOARD
3. REPORTS FROM DEPARTMENT HEADS
4. GIFTS: $500 FROM KALEIDOSCOPE DANCE IN SUPPORT OF SUMMER
READING; $500 FROM SKOKIE LIONS CLUB IN SUPPORT OF
SUMMER READING; $2500 FROM NORTH SHORE COMMUNITY
BANK IN SUPPORT OF SUMMER READING.
5. PERSONNEL: HIRE: THALMA BROOMS, FULL-TIME SAFETY
SUPERVISOR, BUILDING SERVICES AND SAFETY, EFFECTIVE
MAY 13, 2019; JESSICA HANSEN, PART-TIME MATERIALS PAGE,
ACCESS SERVICES, EFFECTIVE MAY 28, 2019; AYESHA KHAN,
PART-TIME EXPERIENTIAL LEARNING SPECIALIST, LEARNING
EXPERIENCES, EFFECTIVE JUNE 10, 2019; GERALDINE
MENDOZA, PART-TIME MATERIALS PAGE, ACCESS SERVICES,
EFFECTIVE MAY 21, 2019; EMILY PHAM, PART-TIME MATERIALS
PAGE, ACCESS SERVICES, EFFECTIVE MAY 21, 2019; JESSICA
SMITH, PART-TIME DIGITAL COLLECTIONS INTERN, ACCESS
�SERVICES, EFFECTIVE JUNE 4, 2019; TERMINATIONS: CHRIS
BREITENBACH, PART-TIME REFERENCE LIBRARIAN, EFFECTIVE
MAY 15, 2019; HANNAH CARLTON, PART-TIME INFORMATION
SPECIALIST, ADULT SERVICES, EFFECTIVE MAY 12, 2019; JENNY
COMELLO, PART-TIME YOUNG ADULT LIBRARIAN, LEARNING
EXPERIENCES, EFFECTIVE MAY 15, 2019; MEGHAN WHITE,
PART-TIME ADULT SERVICES LIBRARIAN, EFFECTIVE MAY 24,
2019; RETIREMENT: JIM HART, PART-TIME MATERIALS PAGE,
ACCESS SERVICES, EFFECTIVE MAY 23, 2019
The motion passed unanimously. There were 6 ayes and 0 nays.
There was discussion among the Board regarding statistics and metrics. Mr. Kong suggested a data
summit for the Board in July or August with several staff who could present on the data we are
collecting across several aspects of the library’s work. Ms. Barbir praised the neighborhood profile
reports that Ms. Parkison put together and recommended that the Board review them.
Dr. Maks briefly left the meeting at 7:32 pm and returned shortly thereafter.
He again left the meeting at 7:39 pm. He returned to the meeting at 7:44 pm.
ANNUAL REPORTS FY 2018-2019
The Board noted the reports. There was a brief discussion about the collection.
A motion was made by Mrs. Parrilli, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE ANNUAL REPORTS AS PRESENTED.
The vote for approval was 6 ayes and 0 nays; the motion passed unanimously.
APPROVAL OF MASONRY REPAIRS PROPOSAL
The library is in need of some repair work on the brick wall along the south courtyard, and recently
issued an RFP (request for proposals) for this work. The library received two proposals, one from
Hynek Construction in Morton Grove for $15,850 and the other from Central Building and
Preservation for $31,215.
Though only two proposals were received, the one from Hynek is lower than two other quotes the
library received last year when we first began to investigate the potential cost of this project. At that
time, we had quotes from two other companies for $18,450 and $22,765, respectively.
Tim Murphy, Building Services and Safety Manager, checked references for Hynek and they were
positive. Hynek is also working with the Village of Skokie’s Public Works Department.
�.
.
Though the library can re-issue the RFP later this year, with the thought to wait until 2020 before
taking care of this work, we may experience more damage over another winter season that may
increase the costs next year. In addition, since we will be in renovation mode next year, it would
present a challenge to try to complete this work next year.
Therefore, Mr. Kong recommended that the Board approve the proposal from Hynek Construction
for masonry repairs to the brick wall along the south courtyard for $15,850.
Ms. Barbir asked if the fact that we the library only received two proposals is in compliance with the
library’s finance policy. Mr. Kong stated that it is. Mrs. Parrilli asked if any of Hynek’s previous
projects are public buildings. Mr. Kong mentioned a project on the list provided by Hynek as
potentially being a public building and noted Hynek is doing work for the Village.
A motion was made by Ms. Barbir, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE PROPOSAL FROM HYNEK CONSTRUCTION FOR
MASONRY REPAIRS TO THE BRICK WALL ALONG THE SOUTH
COURTYARD FOR $15,850.
A roll call vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
APPROVAL OF OUTCOME REPORT ON FY 2019 OBJECTIVES
Each year, library staff identify strategic objectives designed to support the three-year Strategic Plan.
This past year, many staff were involved with the annual objectives, each organized under one of the
six major strategic goals. A copy of the outcome report for the FY 2019 annual objectives,
summarizing the library’s achievements related to these specific priorities, was provided to the
Board.
Mr. Kong recommended Board approval of the FY 2019 Objectives Outcome Report.
A motion was made by Mrs. Parrilli, seconded by Ms. Barbir:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE FY 2019 OBJECTIVES OUTCOME REPORT AS
PRESENTED.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
Dr. Maks left the meeting at 8:05 pm. He returned to the meeting at 8:08 pm.
�APPROVAL OF STRATEGIC PLAN 2019-2022
Since October 2018, staff and community members, including two Board members (Mira Barbir and
Gene Griffin), participated in an inclusive, thorough process to develop the library’s next three-year
strategic plan. The plan includes the library’s vision, mission, core values, strategic priorities, and
approaches.
From the start of the process, the library emphasized listening to the community, including wellestablished leaders and representatives of partner organizations, as well as individual members of the
community whom it identified as traditionally having less of a voice in strategic planning processes
such as ours. Staff held community conversations and individual interviews with close to one
hundred individual members of the community to hear about their experience living in Skokie and
their aspirations for the future. The library also gathered and reviewed a significant amount of
information about the community’s demographics data and patterns, library use, other community
plans from local partners, and societal and professional trends.
Near the end of the process, the core committee identified the core values that define who we are and
how we want to go about our work. They align with the core service values from the previous
strategic plan and with the staff culture statement. Next, it determined the key strategic priorities that
would guide our work for and with the community over the next three years. These strategic focus
areas are centered on aspirations for the community. The approaches we will take are how we, as a
public library, will seek to make progress toward the strategic priorities.
The major interior renovation ahead will play a large role in addressing the library’s strategic
priorities and demand a significant amount of staff time and attention, so the implementation of the
strategic plan will require a flexible approach. Rather than following the traditional practice of
creating annual objectives, outcome measures will be shared through quarterly and annual reporting
from each department and regular updates to the Board.
Many people contributed to the development of the plan and deserve recognition, but Mr. Kong
would especially like to thank the work of the core committee members for devoting so much of their
time over many months. He also thanked all of the individual community members and organizations
who shared their insights about and aspirations for the community. Skokie has a reputation for being
a community in which people work together to better the community for all, and that was certainly
evident during this strategic planning process.
Pending approval from the Board, the strategic plan will be added to the library’s website and
intranet, and Mr. Kong will work with our Communications and Multimedia Engagement team to
design a deliverable that will engage both our staff and community members with the key elements.
Board approval of the Strategic Plan 2019-2022 was requested.
There was discussion about the community participation aspect of the plan and the planning and
�.
reporting processes related to objectives pursued throughout the year. Mr. Kong asked the Board for
feedback on the mission and vision statements, respectively.
Mrs. Parrilli left the meeting at 8:45 pm. She returned to the meeting at 8:49 pm.
A motion was made by Dr. Maks, seconded by Ms. Greer:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE STRATEGIC PLAN 2019-2022.
A vote was taken and the motion passed unanimously. There were 6 ayes and 0 nays.
REACHING ACROSS ILLINOIS LIBRARY SYSTEM (RAILS)
RAILS Board of Directors Meeting
Friday, April 26, 2019
East Peoria Service Center
The following are highlights from the April 26, 2019, RAILS Board of Directors meeting’s
supporting documents and recorded videoconference.
Financial Report: Mr. Jim Kregor reported that the unassigned General Fund total cash and
investment balance ending March 31, 2019, was $15,200,000, covering the 15.2 months of operation.
RAILS received $1,614,386 from the FY2019 Area and Per Capita Grant.
Executive Director’s Report: Deirdre Brennan happily announced a full slate of candidates for the
open positions for the RAILS Board of Directors election. There are ten candidates running for two
at-large positions; five for two public library trustee positions; and four for one open special library
seat. There is only one candidate from the northern suburbs running for a special library position.
A lengthy discussion revolved around the unserved in Illinois regarding available library services.
There are over one million Illinois residents who do not have access to local libraries.
RAILS staff are busy recruiting libraries and Illinois attractions to expand the “Explore More” online
program, with 92 libraries and 17 attractions signed up. Attractions include museums, cultural events
and festivals, and park districts. Explore More runs concurrently with the Museum Pass offering and
is open to all residents.
Next meeting: Friday, May 24, 2019, at Burr Ridge Service Center.
Respectfully submitted,
Karen Parrilli
�Mrs. Parrilli mentioned the sample photography policy included in the RAILS newsletter.
PRESENTATION ON LIBRARY’S HISTORY BY MR. KONG
The Board decided to postpone the presentation to a future meeting.
COMMENTS FROM TRUSTEES
There were no comments from trustees.
At 9:00 a motion was made by Mrs. Parrilli, seconded by Dr. Maks to adjourn the regular
meeting. The motion passed unanimously.
CLOSED SESSION
At 9:03 pm a motion was made by Karen Parrilli, seconded by Dr. Jonathan Maks to go in to
closed session pursuant to 5ILCS 120/2(c) of the Open Meetings Act (the appointment,
employment compensation, discipline, performance, or dismissal of specific employees of the
public body). The motion was approved unanimously. The vote was 6 ayes and 0 nays. The
motion passed.
The Board discussed the performance of a specific employee.
ADJOURNMENT
At 9:08 pm a motion was made by Dr. Jonathan Maks, seconded by Mira Barbir:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN
FROM CLOSED SESSION AND RETURN TO OPEN SESSION.
The motion passed unanimously. The vote was 6 ayes and 0 nays.
OPEN SESSION
ADJOURNMENT
At 9:08 pm a motion was made by Dr. Jonathan Maks, seconded by Mira Barbir to adjourn the
regular meeting. The motion passed unanimously.
Karen Parrilli, Secretary
�
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Title
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Minutes, Wednesday, May 8, 2019
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
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Parrilli, Karen (Secretary)
Date
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2019-05-08
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PDF
Subject
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Public Libraries -- Illinois -- Skokie
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LBM20190508.pdf
Publisher
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Skokie Public Library, Skokie, IL
Language
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eng
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2010s (2010-2019)
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Serial publication, paper document
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8 pages
2000s
2010s
library board meetings
Renovation 2020
Strategic plan