-
https://d1y502jg6fpugt.cloudfront.net/25617/archive/files/e0795fecd0df085742466c2a01c78bc0.pdf?Expires=1712793600&Signature=dMToSKcm%7EBeEmpfX6CgI4JzysW8YXbmJNDg1e6Q6JG9S6%7E6KqH2AXHNwmXMYncAsGkV-BMpDeX%7EmCMyYJS4tYan%7EsuwJcluYxIg2nF7hN3WdAslBDBdxSQiyz6IXc7PewdDdiwzysH9n1W3J2hzSg4pJCvlp8Dp03dDgAFUvaA7BjcIqOnnC1ILZl7V44j0LyZdm1aJaZtpTIyzXeU216gt6CEaoVv3c0-RAGXqxjHdx6zbyQ6UAAyjTKavZgmEdIE%7EfpGca5v9xkEh2qJICec1ebGEyZMFqowfgsoTod6qCndD52ftIag9HWrGujIUAs5It5nPiptgHpjNX1pjV6w__&Key-Pair-Id=K6UGZS9ZTDSZM
695c54fd3089361f4ba34c920c521459
PDF Text
Text
October 29, 2019
Minutes of the special meeting of the Board of Trustees of the Skokie Public Library held in the
Skokie Public Library Board Room, Tuesday, October 29, 2019.
CALL TO ORDER
Mark Prosperi, President, called the meeting to order at 6:31 pm
Members present: Mark Prosperi, President; Eugene Griffin, Vice President; Karen Parrilli,
Secretary; Susan Greer; Jonathan H. Maks, MD; and Richard Kong, Director.
Member absent: Mira Barbir
Staff present: Blythe Trilling, Finance Manager; Laura McGrath, Deputy Director
Observers present: Samuel Cavnar of Robbins Schwartz; Josh Campanelli of Shales McNutt
Construction
COMMENTS FROM OBSERVERS
There were no comments from the observers.
APPROVAL OF AWARD OF BIDS FOR 2020 LIBRARY RENOVATION PROJECT
On October 18, 2019, the library and construction manager Shales McNutt Construction (SMC) held
a public bid opening of construction bids for the 2020 Library Renovation. Contractors were invited
to bid on a number of distinct bid packages (e.g., demolition, general trades, millwork, flooring,
HVAC, electrical) and alternates.
After reviewing the scope of work for each bid package and the alternates with the low bidders, SMC
prepared recommendations for the Board to consider. Mr. Campanelli was present at the Board
meeting and provided a summary of the bids to the Board.
Mrs. Parrilli asked if the construction contingency contained the $175,000 for the allowances. Mr.
Campanelli said it does not. Mr. Campanelli said he did not foresee exhausting all of the construction
contingency budget. Mr. Prosperi asked a question about which packages had not yet been bid out.
Mr. Kong explained that the furniture package is being put together and is scheduled to go out to bid
on November 7 and close on November 26. There will be a recommendation for the Board at the
December meeting. The shelving line that the library is selecting is sold by Library Furniture
International (LFI), and the library is working on securing a proposal for all of the new shelving
using TIPS pricing. TIPS is a national purchasing cooperative that offers access to competitively
procured purchasing contracts to its membership. The hope is to have the shelving proposal ready for
Board consideration at the November meeting. The moving services bid package is currently out and
will be closing on November 5, so a proposal will likely be presented to the Board in November. The
signage is not ready to go out to bid yet at this point.
�.
Mr. Griffin asked about the additional costs that Mr. Kong expects to cover with capital operating
funds, reserve funds, and other potential sources. Mr. Kong summarized the expenses that are
expected.
Mr. Kong complimented SMC on their ability to be so close with the numbers. Mrs. Parrilli asked if
all of the companies were local. Mr. Campanelli said that none of the companies are from out of state
and they are all companies SMC has worked with before.
Mr. Kong explained that many of the alternates were able to be absorbed into the project. For the
others that were not selected, the bid numbers will be helpful in the future for budgeting purposes.
SMC recommended the low bidders for every bid package with the exception of the low bid for Fire
Protection. The lowest bidder made an error on their bid that they could not absorb, and therefore
SMC recommended taking the second lowest bid. Part of the action in approving the bids as
presented was to allow the lowest bidder to withdraw their bid due to this error.
Mr. Kong recommended that the Board approve the award of the recommended bids and alternates
for the 2020 Skokie Public Library Renovation Project in the amount of $11,527,538.00 as presented
by Shales McNutt Construction.
A motion was made by Mr. Griffin, seconded by Mrs. Parrilli:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVE THE AWARD OF THE RECOMMENDED BIDS AND
ALTERNATES FOR THE 2020 SKOKIE PUBLIC LIBRARY
RENOVATION PROJECT IN THE AMOUNT OF $11,527,538.00 AS
PRESENTED BY SHALES MCNUTT CONSTRUCTION.
A roll call vote was taken and the motion passed unanimously. There were 5 ayes and 0 nays.
Mr. Cavnar explained that with this approval, all of the contractors now become subcontractors of
Shales McNutt.
Ms. Trilling, Messrs. Cavnar and Campanelli left the meeting at 7:06 pm.
COMMENTS FROM TRUSTEES
There were no comments from the Trustees.
CLOSED SESSION
At 7:06 pm a motion was made by Dr. Maks, seconded by Mrs. Parrilli to go in to closed session
pursuant to 5ILCS 120/2(c)3 of the Open Meetings Act (To consider selection of a person to fill
�a vacancy in a public office). The motion was approved unanimously. The vote was 5 ayes and 0
nays. The motion passed.
ADJOURNMENT
At 8:29 pm a motion was made by Mr. Griffin seconded by Dr. Maks:
MOTION:
THAT THE SKOKIE PUBLIC LIBRARY BOARD OF TRUSTEES ADJOURN
FROM CLOSED SESSION AND RETURN TO OPEN SESSION.
The motion passed unanimously. The vote was 5 ayes and 0 nays.
OPEN SESSION
ADJOURNMENT
At 8:30 pm a motion was made by Mrs. Parrilli seconded by Mr. Griffin to adjourn the regular
meeting. The motion passed unanimously.
Karen Parrilli, Secretary
�
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Minutes -- Special Meeting, Tuesday, October 29, 2019
Creator
An entity primarily responsible for making the resource
Skokie Public Library. Board of Trustees
Contributor
An entity responsible for making contributions to the resource
Parrilli, Karen (Secretary)
Date
A point or period of time associated with an event in the lifecycle of the resource
2019-10-29
Format
The file format, physical medium, or dimensions of the resource
PDF
Subject
The topic of the resource
Public Libraries -- Illinois -- Skokie
Identifier
An unambiguous reference to the resource within a given context
LBM20191029.pdf
Publisher
An entity responsible for making the resource available
Skokie Public Library, Skokie, IL
Language
A language of the resource
eng
Temporal Coverage
Temporal characteristics of the resource.
2010s (2010-2019)
Medium
The material or physical carrier of the resource.
Serial publication, paper document
Extent
The size or duration of the resource.
3 pages
2000s
2010s
library board meetings
Renovation 2020
special meeting